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Programme Officer (Resource Management)

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Organization : The World Food Programme (WFP)
Type : Nonprofits / องค์กรไม่แสวงหาผลกำไร
Date : 16 Oct 2014
View : 5052

Deadline : / /

The World Food Programme (WFP) is the world's largest humanitarian agency fighting hunger worldwide. WFP pursues a vision of the world in which every man, woman and child has access at all times to the food needed for an active and healthy life.

We are seeking suitably qualified THAI nationals to apply for the below position.

Programme Officer (Resource Management)

Vacancy No:  OMB 0191 (Ref.14-0015611)

Post Number: 22024038

Grade: NOA

Duty Station: Bangkok, Thailand

Contract Type: Fixed-Term Appointment

Organizational Unit: Project Management

Duration: One Year (renewable)

Deadline for application: 31 October 2014

Salary starts from THB 1,053,710 per annum, plus allowances, insurance, pension and other benefits

Accountabilities:

The Programme Officer (Resource Management) has the overall responsibility for the monitoring and further development of the existing quantitative data management systems for Asia. He/she plays a significant role in the development of reports that link operational data to create comprehensive planning and analysis tools for the use of Management, and will perform the following duties:

Budget Planning

Support the Regional Resource Management Analyst in compiling, monitoring and analysis County Offices (CO) project budgets and budget revisions.

Provide data to support analysis of project budget plans, perform checks on information in budget plan templates and confirm the accuracy of financial and tonnage data in project budget planning documents.

Review CO project budget submissions with emphasis on consistency with financial policies and donor conditions, accuracy of cost estimates, rates and availability of funds. Flag any errors or issues for follow-up with the requestor.

Perform technical steps in WINGS by entering budgets and project data. Release budgets and circulate for technical clearances.

Provide customer services to country offices; prepare responses to internal and external inquiries and comments concerning budgetary issues.

Coaching staff on budget issues and WINGS trouble shooter.

Assist in specific budgetary issues as required.

Fund  management & reporting

Monitoring funds utilization for all projects and budget performance reports submitted on a quarterly basis.

Follow up on requests for advance to be used as planned and revolving of advance funds granted.

Provide input into the design of tools to facilitate monitoring of resource utilization and identification of surpluses and shortfalls.

Operational planning and analysis

Support the Regional Resource Management Analyst in the monitoring of CO short and long term requirements versus existing resource levels and forecasts.

Ensure that CO pipeline submissions are accurate and reflect project requirements and situation on the ground.

Collate operational pipeline data and prioritize operations within the Regional Bureau (RB) according to severity.

Develop custom reports as required for pipeline and resources mobilisation purposes.

Facilitate in the preparation of the annual SPR, in coordination with the Reports Unit, and ensure accuracy of Project Management Unit quantitative inputs.

Others:

Assist with the management of additional tracking systems and databases for Asia Region as required by operational priorities.

Design and maintain databases of indicators relating to resource management for WFP projects.

Provide continuing liaison with RB units, Headquarters and with COs providing technical or other forms of assistance to WFP assisted projects.

Supervise other programme staff; provide training and technical guidance in their work as required.

Perform other related duties as required

Qualifications:

Education:
University degree in Business Administration, Finance, Accounting, Economics or other related field with advanced training/courses in management of resources or other related field. Advanced university degree in the above-mentioned fields is an asset.

Experience:

At least 3 years (candidate with master degree needs at least 1 year) of professional experience in financial, budgeting and accounting systems in commercial enterprises, or international organizations.

Knowledge:     
Training and/or experience utilising computers, including word processing, spreadsheets, including pivot tables, database functions, macros, manipulating data from external sources, and other standard WFP software packages and systems.

Strong background in statistics & comfortable working with large amounts of data in different formats. Good knowledge of UN system policies, rules, regulations and procedures. Understanding of WFP operations.

Good knowledge of financial and budgetary principles and practices and understanding of resources planning, monitoring and reporting including the linkages to operational effectiveness is desirable.

Language:
Fluency in both oral and written communication in English and Thai.

Desirable Skills:

Experience in using SAP, Oracle and other ERP software is desirable. Knowledge of WFP special tools and manuals in the area of budget management would be advantage.

Critical Success Factors:

Strong analytical skills; resourcefulness, initiative, maturity of judgement, tact, negotiating skills; ability to communicate clearly both orally and in writing; ability to work in a team, and establish effective working relations with persons of different national and cultural backgrounds. Ability to cope with situations which may threaten health or safety; flexibility in accepting work assignments outside normal desk description. Ability to deal patiently and tactfully with people of different national and cultural backgrounds. Ability to work with tight deadlines and to produce concise, clear and well-presenting reports for a variety of purposes.

To apply, please send a cover letter with Personal History Form and comprehensive resume via e-mail to Bangkok.Vacancy@wfp.org

Only short-listed candidates will be contacted

WFP IS AN EQUAL OPPORTUNITIES EMPLOYER

For more information on job description and eligibility requirements, please visit http://www.wfp.org/careers/national-professionals

 

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