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043-2-47734-4 SCB มูลนิธิกองทุนไทย (Thai Fund Foundation)

Operations Assistant

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Organization : สำนักงานบริการโครงการแห่งสหประชาชาติ (United Nations Office for Project Services – UNOPS)
Type : Nonprofits / องค์กรไม่แสวงหาผลกำไร
Date : 21 Oct 2014
View : 4785

Deadline : / /

Vacancy code VA/2014/B5006/6070

Position title Operations Assistant

Department/office GPSO, HR Services

Duty station Bangkok, Thailand

Contract type Local ICA Support

Contract level LICA-1

Duration Initial period of one year, renewable upon satisfactory performance

Application period 21-Oct-2014 to 20-Nov-2014

 

United Nations Core Values: Integrity, Professionalism, Respect for Diversity

 

Background Information - UNOPS

“UNOPS plays a critical role in providing management services for our life-saving, peacebuilding, humanitarian and development operations.” 
-Ban Ki-moon, United Nations Secretary-General

UNOPS  mission is to expand the capacity of the UN system and its partners to implement peacebuilding, humanitarian and development operations that matter for people in need.

Working in some of the world’s most challenging environments, our vision is to always satisfy partners with management services that meet world-class standards of quality, speed and cost effectiveness.

UNOPS provides services in sustainable infrastructure, sustainable procurement and sustainable project management, with projects ranging from building schools, roads, bridges and hospitals to procuring goods and services and training local personnel.

By assisting UN organizations, international financial institutions, governments and other development partners, UNOPS makes significant, tangible contributions to results on the ground.

We employ more than 6,000 personnel annually and on behalf of our partners create thousands more work opportunities in local communities. Through our headquarters in Copenhagen, Denmark and a network of regional and country offices, we oversee activities in more than 80 countries.

UNOPS is committed to achieving a truly diverse workforce.

Functional Responsibilities

 

Registration of vendor profiles in ERP System PeopleSoft (ATLAS) based on clearly established guidelines and maintain records of vendor registered and filing system.

Creation of personnel profile and request for personnel action in UNOPS Contracting System.

Creation of Purchase Orders and initiate payments in ERP System PeopleSoft (ATLAS).

Creation of Receipts and initiate payments in ERP System PeopleSoft (ATLAS).

Process payment related to salaries, contractual services and travels in ERP System PeopleSoft (ATLAS).

Check that payment to Individual Contractor Agreement (ICA) holder is in compliance with vendor profile and the terms and conditions of ICA agreement.

Process Travel requests and Travel expenses according to established procedures and practice.

Processing of requisitions include adding or modifying requisition header, lines, schedule and distribution information

Resolution of routine administrative and process problems and refer complex issues to  supervisor with recommendations for course of action.

Maintain accurate records (hard-copy and online) of all project document for easy reference and retrieval, document management, including file closures, archiving.

Interact with colleagues and clients to exchange information on administrative issues and seek co-operation.

Perform other related duties as required.

The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.

 

Competencies

 

Strong oral and verbalcommunication skills

Ability to work in amulticultural team and under pressure

Strong Planning and Organizing

Tact and discretion

Strong attention todetails

Client Orientation

Pro-active and takesinitiative

 

Education/Experience/Language requirements

Secondary education is required. Additional training in administrative and business practices an asset. BA degree desirable but not required.  

1-2 years experience in similar job in the field of operations, business administration, HR, Finance or other related field. 

Knowledge of UN policies and procedures, especially with regard to procurement of services or recruitment of personnel desirable.

Good computer skills, including MS Office 2003 and/or newer versions.  Knowledge of ERP System PeopleSoft (ATLAS) systems - able to enter vendors and purchase orders.

Fluency in written and oral English required. Knowledge of second UN working language desirable.
     

Contract type, level and duration
Contract type: LICA
Contract level: LICA-1
Contract duration: Initial period of one year, renewable upon satisfactory performance.

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx 

(Range of monthly fee for LICA-1 THB 23,801 - THB 36,594)

 

Additional Considerations

Please note that the closing date is midnight Copenhagen time (CET)

Applications received after the closing date will not be considered.

Only those candidates that are short-listed for interviews will be notified.

Qualified female candidates are strongly encouraged to apply.

For staff positions UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post

The incumbent is responsible to abide by security policies, administrative instructions, plans and procedures of the UN Security Management System and that of UNOPS.  

It is the policy of UNOPS to conduct background checks on all potential recruits/interns. 
Recruitment/internship in UNOPS is contingent on the results of such checks.

Interested candidates can apply by clicking the below link:
https://gprs.unops.org/pages/viewvacancy/VADetails.aspx?id=6070 

Contact :


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