Organization : ASEAN-AUSTRALIA COUNTER-TRAFFICKING
Type : Nonprofits / องค์กรไม่แสวงหาผลกำไร
Date : 6 Feb 2019
View : 1000
Deadline : 24 / February / 2019
Regional Program Assistant – Terms of Reference
About the program:
ASEAN–Australia Counter-Trafficking (AACT) will continue Australia’s long-running collaboration with the Association of Southeast Asian Nations (ASEAN) to combat human trafficking in our region. The program will principally engage in the criminal justice response to human trafficking. It will engage all ten ASEAN Member States in some capacity and will establish national-level programming in Cambodia, Indonesia, Lao PDR, Myanmar, the Philippines, Thailand and Vietnam.
During the inception year of AACT (2019), a review of the AACT Organisational structure and management will be conducted to confirm it is fit for purpose. Minor amendments may be made to this role on the basis of the reviews recommendations.
Roles and Responsibilities
The Regional Program Assistant (RPA) will assist the Operations Manager (OPM) and the Regional Logistics Coordinator (RLC) in a range of activities which may include administration, finances, logistics, and human resources.
The RPA will also ensure that the program’s internal and external information and documentation systems are of the highest quality and that information is accessible to all stakeholders. Based in the Program office in Bangkok, the RPA will be responsible for developing and managing the Program website and library of information and materials for use by program staff, counterparts and stakeholders. The RPA will also support program reporting and research as required.
Specifically, the RPA will:
- Attend to office filing and record maintenance;
- Assist at trainings with photocopying and binding of documents; supervising the arrangement of the training/meeting venue; liaison with the venue manager;
- Make appointments, travel reservations, confirm appointments for LTAs and STAs;
- Establish, purchase, and maintain an inventory of essential office consumables such as office supplies and stationary;
- Maintain staffs leave requests and timesheets (print out for approval, scan and send back to project offices);
- Organise existing resources / information materials;
- Identify and fill any gaps through the collection and collation of additional resources / information materials;
- Develop and maintain the Program’s website, including updating uploads of pertinent media reports;
- Maintain reports register including consolidation of reports from other project offices and assist with reporting;
- Respond to requests for information from program staff and other stakeholders;
- Develop and maintain the Program document register;
- Develop, consolidate, and maintain library catalogue and keep the documents in electronic files;
- Undertake additional research tasks as required; and,
- Other duties as directed by the OPM.
- Bachelor in Business Administration, Liberal Arts or any other related fields; and
- At least 2-year experience of relevant office work.
- Demonstrated IT skills including experience in MS Office (Word, PowerPoint, Excel and Outlook) and SharePoint. Knowledge of, or willingness to learn, the program’s web content management system;
- Demonstrated experience in human resource management, including checking of timesheets, and maintaining of leave tracking;
- Demonstrated ability to administer general office duties such as filling, maintaining, and monitoring office documents;
- Good interpersonal, team work and communication skills and able to maintain good relationships with colleagues and external counterparts and stakeholders;
- Ability to work under pressure whilst ensuring accuracy and attention to detail;
- Excellent organisational skills with demonstrated experience in assisting to organise meetings and events including arranging travel and logistics; and
- Strong written and oral communication and interpersonal skills including good written and oral English and Thai language skills.
Amendments to the position’s Terms of Reference may be made during the period of the engagement as required.
1 year with possibility of extension
How to apply
Send an email to email@example.com with:
- The words ‘AACT Regional Program Assistant’ in the email subject
- Your CV.
- A one-page letter, which describes how your skills and experience are applicable to the selection criteria.
- The names and contact details of three professional referees.
Late applications will not be considered. Only short-listed candidates will be contacted. Interviews will be conducted in English.
Contact : firstname.lastname@example.org