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Operations & Programs Assistant


Organization : AIP Foundation
Type : Nonprofits / องค์กรไม่แสวงหาผลกำไร
Date : 21 Mar 2019
View : 857

Deadline : 15 / April / 2019

Job announcement – Operations & Programs Assistant

Location:         Bangkok

Starting date: As soon as possible

Closing date:  15 Apr 2019


About AIP Foundation

AIP Foundation is a U.S. registered 501 (c)(3) non-profit organization addressing the pervasive and devastating rate of road traffic crash injuries and fatalities in developing countries through a holistic set of programs, with a particular focus on helmet use. Our pillared strategy includes access to safe equipment; public awareness campaigns; school-based and targeted population campaigns; technical assistance, particularly focused on legislative advocacy and helmet standards; and research, monitoring, and evaluation. AIP Foundation has a 40-person staff with offices in Hanoi and Ho Chi Minh City, Vietnam; Phnom Penh, Cambodia; Bangkok, Thailand; and Chengdu, China. AIP Foundation funders and partners include a wide variety of public and private donors. As a member of the United Nations Road Safety Collaboration, AIP Foundation provides input to reports made by the UN Secretary General to the UN General Assembly. For additional information, please visit



The Bangkok-based Operations & Programs Assistant role reports directly to Operation and Program Manager. The responsibilities listed below are inclusive, but not exhaustive, of the role.  It is reasonable to assume that additional tasks will be requested, as and when needed.



This role will be appraised by Operation and Program Manager


Point person for:

Thailand Operations and Program Support




Key responsibilities


·         Support the Thailand Operations and Program team


Manage Thailand office facilities, supplies and services.

Provide support to Country Director / Chairperson and Operations and Programs Manager in term of compliance issues.

Finance and Administration

·       Prepare monthly financial reports, bank reconciliation, cash advance requests, and submit all to HQ on a monthly basis.

·       Handle petty cash transactions.

·       Support the purchasing and payment of Program commitments.

·       Manage purchasing of office supplies and equipment, and maintenance of facilities.

·       Manage office rental payments and renewals.

·       Manage team compliance with internal policies, processes, office licenses and government reporting.

·       Provide logistical assistance for incoming visitors; e.g. accommodation, local transportation, meetings, etc.


Human Resources

·      Implement Thailand HR activities and processes (for example: time attendance records, leave tracking report, implement payroll, PIT, social security, insurance payment, etc.)

·      Arrange visas, resident cards, work permits as required.

·       Coordinate Thailand office HR requirements under supervision of Operations and Programs Manager, Country Director and Human Resources Manager in Headquarters.


Provide support to Thailand Program team

·       Support the implementation of project activities as directed by the Thailand Program Officer.

·       Produce activity materials under direction of Thailand Program Officer.

·       Maintain project records under of Thailand Program Officer.

·       Assist Thailand Program Officer in training, maintaining working relationships with key stakeholders, including national and local governments and local media.


·       Assist Thailand Program Team to produce all required communications materials.

·       Assist Program Officer to create and post content to AIP website and Facebook.



Additional tasks for may be requested as needed.



  • University degree
  • One year experience in a similar role
  • Ability to prioritize while managing expectations
  • Flexible attitude
  • Excellent communication skills
  • Commitment to AIP Foundation’s mission, vision and core values
  • A dynamic and professional individual with initiative


Contact and Deadline

  • Please submit resume and cover letter to
  • All applications will be carefully vetted including working history and background checks.
  • We thank all applicants but only those selected for an interview will be contacted.




Contact :

ผู้ช่วย / Assistant


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