Organization : Jesuit Refugee Service
Type : Nonprofits / องค์กรไม่แสวงหาผลกำไร
Date : 15 May 2019
View : 350
Deadline : 15 / June / 2019
Position: Thailand Finance Officer
Location: Bangkok, Thailand
Reports to: Country Director
The Jesuit Refugee Service (JRS) is an international non-governmental organisation with a mission to accompany, serve, and advocate for the rights of refugees and forcibly displaced people. The organisation was founded in November 1980 and has a presence in over 50 countries. JRS undertakes services at national and regional levels with the support of an international office in Rome. The style of JRS service is direct and personal, working in situations of greatest need, seeking the long-term wellbeing of refugees and displaced persons, while not neglecting their immediate and urgent needs. JRS offers opportunities to a wide variety of staff, local and international, while maintaining a realistic and localised scheme of salary/stipend, insurance, etc.
In Thailand, JRS manages four programmes spread throughout urban and rural areas serving refugees and asylum seekers. JRS Thailand has field offices in Bangkok and Mae Hong Son. The main areas of work include education, psychosocial services, protection, and emergency assistance. For more information about JRS in Asia Pacific and Thailand, visit: http://www.jrsap.org
RELATIONS: The Thailand Finance Officer reports to the Country Director (CD) and works closely with the Program and Project Directors and Regional Program Officer. She will provide direct support to the project finance management staff when requested.
The Thailand Finance Officer is responsible for the overall financial management of JRS Thailand according to the Finance Policy and local statutory requirements, and assists/reports to the Country Director (CD).
• Establish & maintain an effective, efficient, proper and transparent financial management of JRS projects in Thailand, including maintaining a computerized finance system (MS-Access & ACCPAC)
• Maintain a register of assets except computer and IT equipment in accordance with JRS policies
• Initiate training, coaching, and developing the capacity of project finance staff and ensure that staff is conversant with financial policies and procedures including cash and bank reconciliations.
• Provide financial management support to projects and project management staff in ensuring overall quality management of financial resources
• Responsible in the preparation of monthly payroll, insurance payments, tax payments and other financial documents
• Supervise the Finance and Administration staff
• Participate in international and regional meetings of JRS that require the attendance of finance staff
Cash, Bank and related functions
• Process and make payments as provided in the approved budget after ensuring that proper authorization is obtained for all disbursements
• Recording of all accounting transactions including codes of payment vouchers before disbursement, and ensure proper filing system with supporting documentation for all transactions
• Review and reconcile all bank statements monthly with office records and advice Program Director and Country Director of any irregularities.
• Ensure that all cash books are reconciled to the actual cash count on monthly basis.
• Get the approval from the Country Director of monthly cash forecast on a monthly basis of the projects for bank transfer.
• Prepare necessary adjustment on transactions
• Coordinate with RO Finance for the donor fund transfer to CO.
• Keep record and review staff advances, benefits, etc, and consult the Country Director on policies and procedures.
• Liaise with Bank regularly and when necessary
Financial Proposals, Reports and Audit
• Review project finance proposals and provide assistance to projects in developing budget proposals when needed
• Prepare monthly financial report (e.g. income vs expenditure) for six months and annual financial reporting as required by JRS Reporting guidelines
• Prepare financial report and related financial documents as required by donors based on the agreements between JRS & Donor partnership agreements.
• Provide regular financial analyses of all projects, raising concerns and giving appropriate recommendations to the Program Director and Country Director for further improvement
• Ensure all financial deadlines are observed, i.e. reports from the projects, reports to donors, auditors, etc.
• Assist in monitoring/review of projects expenditure and financial control (cash flow, bank and cash reconciliations, documentation and data integrity) in compliance with JRS policies and procedures
• Coordinate with auditor and provide all documents and reports as required
• Conduct internal auditing of finance in coordination with the Project Director and finance staff
• Where applicable, assist the projects in ensuring compliance with conditions of grant-funded projects. Ensure that the procurement of good, supplies, and services are in conformity with JRS and donor procurement policies and requirements.
• Ensure financial compliance of all donor requirements and alert Program Director and Country Director of any issues, e.g. status of funds—income vs expenditure, etc.
Qualifications & Experience:
• University degree in accountancy, business management and related fields. MA degree an advantage.
• At least 3 years of experience in finance management. Working with NGOs is an advantage.
• Basic computer and system skills including Word, Excel, and Access, Thai and English versions. Experience with computerized financial systems. Experience importing and exporting data. Knowledge of ACCPAC Accounting Software.
• Thai Citizen with ID card. This requirement will not be waived.
• Fluency in Thai, good written and spoken English. Ability to understand and write English-language reports and documents.
• Empathy with the plight of refugees and displaced people and general agreement with JRS goals, vision and approach.
• Flexible and able to work in a multi-cultural team.
• Two-year contract with an initial three-month probation period. Contract is renewable.
• JRS offers a localized salary with health insurance and other benefits. Details will be discussed with short-listed candidates; salary depends on the status and qualifications of the successful applicant.
Starting date: Immediately
Interested candidates must send a CV (including two references) and a motivation letter, explaining how they satisfy the criteria described above. Applications are to be sent to firstname.lastname@example.org
Applications close on 15 June 2019 or as soon as the position is filled.
Only short-listed candidates will be contacted.
Contact : email@example.com
24 May 2019