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USAID 2019/19 Development Assistance Specialist (Program Support Unit Team Leader)

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Organization : USAID/RDMA
Type : Nonprofits / องค์กรไม่แสวงหาผลกำไร
Date : 14 Jun 2019
View : 1071

Deadline : 4 / July / 2019

I. GENERAL INFORMATION

1. SOLICITATION NO.:  USAID 2019/19
 
2. ISSUANCE DATE:  June 14, 2019
 
3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS:  July 4, 2019/ 11:59PM Bangkok, Thailandlocal time 

4. POSITION TITLE:  Development Assistance Specialist (Program Support Unit Team Leader)

5. MARKET VALUE:  THB 1,288,038 - 2,254,063 per annum equivalent to FSN-11

In accordance with AIDAR Appendix J and the Local Compensation Plan of USAID/RDMA. Final compensation will be negotiated within the listed market value. 

6. PERIOD OF PERFORMANCE:  Five (5) years initial contract.The services provided under this contract are expected to be of a continuing nature that will be executed by USAID through a series of sequential contracts, subject to continued need of the position and availability of funds. 

7. PLACE OF PERFORMANCE:  USAID/RDMA, Bangkok, Thailand with possible travel as stated in the Statement of Work.

8. SECURITY LEVEL REQUIRED:  The successful candidate shall be required to obtain a Security Certification for Employment from Regional Security Office. 

9. STATEMENT OF DUTIES

9.1. General Statement of Purpose of the Contract   

1.1.   General Statement of Purpose of the Contract

The Development Assistance Specialist reports directly to the United States Agency for International Development (USAID) Regional Development Mission for Asia (RDMA) Office of Public Health (OPH) Director and provides advanced and highly-specialized expert advice on budget, procurement, Monitoring and Evaluation (M&E), and communications. S/he will oversee operations and business processes within OPH, coordinate and collaborate with other RDMA offices, and with relevant stakeholders to ensure the successful implementation of RDMA’s health program, operating in 15 countries throughout Asia. S/he will serve as the Program Support Unit (PSU) Team Lead, a critical cross cutting role in OPH and will: 1) oversee technical portfolio administrative functions, which are linked to mid-to long-term objectives; 2) manage internal technical planning that is highly complex in developing solutions to multiple planning processes; 3) manage OPH program reporting and ad hoc Presidential Initiative reporting, which is highly demanding in responding to the Congressional requirements; 4) serve as OPH’s budget and operations expert and interlocutor with USAID/Washington and the Department of State Office of the Global AIDS Coordinator (S/GAC); 5) lead all personnel management actions; and 6) coordinate OPH’s outreach communications. Impending President’s Emergency Plan for AIDS Relief (PEPFAR) regionalization will greatly impact this position, including an increased budget and staffing footprint resulting from aggregating 11 country programs into one operating unit. RDMA/OPH will manage this ‘Mega PEPFAR’ program and the PSU Team Lead will be responsible for overseeing the budget, HR, procurement, M&E, and communications across all of OPH, which includes the mega PEPFAR program.

1.2.   Statement of Duties to be Performed 

A. Portfolio Operations: 60%

  • Responsible for providing advanced and highly specialized expert advice, guidance and recommendations ensuring that all administrative requirements related to OPH program operations are completed fully and in a timely manner.
  • Coordinates design teams, Activity Managers and Agreement/Contracts Officer Representative (A/COR) by ensuring that all activity approvals, authorizations, pre-solicitation, and pre-obligation requirements are met prior to the obligation/sub-obligation of funds to specific programs and activities.
  • Functions as the OPH liaison to the Regional Office of Procurement (ROP), the Office of Financial Management (OFM), and Program Development Office (PDO) in all phases of pre- and post-award procedures.
  • Works in close coordination with ROP, OFM, PDO, the Executive Office (EXO), the Regional Legal Office (RLO), and establishes and implements internal OPH controls and procedures designed to facilitate effective planning, execution, and monitoring of the USAID/RDMA OPH budget.
  • Serves as the OPH expert budget manager and Team Lead for the office’s Program Support Unit. Serves as the main liaison with the development of all Operational Plans, reporting, and currently managing a nearly $50 million budget, which is likely to double given PEPFAR regionalization, to over $100 million.
  • Verifies available funds, pipelines, liquidation of advances, and incremental funding, and ensures that obligations and expenditures conform to USAID regulations regarding forward funding as well as agreements, work plans, and allocated budgets. The incumbent is the key contact on OPH budget planning and other financial exercises, which are required on a quarterly basis.
  • Maintains, manages, and tracks all procurement actions for OPH and ensures that all actions are updated and approved in a timely manner. Provides advice to A/CORs on correct and appropriate preparation of procurement documents, and is responsible for circulating and obtaining the necessary clearances and approvals for all procurement documents. As OPH’s main liaison for procurement actions, ensures that automated directives and policies are followed for a variety of actions such as justification waivers, scopes of work, competition requirements, and cooperative agreement amendments. Facilitates all OPH-related administrative requirements and approvals in consultation with the OPH Director and Deputy Director.
  • Responsible for developing, tracking, and monitoring budgets and interpreting financial data relating to technical teams’ programs and projects’ funding.
  • Advises OPH technical staff on forward funding guidelines, funding source policy, Federal Managers’ Financial Integrity Act, and Section 1311 review of obligations, among other financial management responsibilities that may be required.
  • Oversees the Global Acquisition and Assistance System (GLAAS),” and provides quality assurance of financial information into databases for management and oversight purposes. The incumbent is responsible for the correct entry of pre-obligation checklists and ensures that GLAAS requisitions are appropriately entered and tracked.
  • Provides highly specialized expert advice to OPH technical staff by tracking and ensuring completion of: legislative and legal considerations, including compliance to earmarks and directives, periodic portfolio performance and financial reviews, annual gender action planning; and other requirements as may be required in reporting implementation progress and performance.  
  • Serves as A/COR or Activity Manager for USAID-funded cooperative agreements and contracts in the OPH portfolio.
  • Coordinates and work with A/CORs in activity level budget planning and analyses, tax and custom duties reporting, and other privileges for USAID-funded activities, as well as audit planning, management, and resolution.
  • Maintains and manages Foreign Service Nationals (FSNs) and United States Personal Services Contractors (USPSCs) contract budgets and support costs of approximately $ 2.2 million, as well as all project close-out activities.
  • Tracks all HR actions for funding staff contracts, travel, and training as well track HR actions for recruiting new staff and ensuring the availability of funds. This may include drafting Position Descriptions and Job Discussion Help Sheets, required training activities, leave and other benefits, and evaluation requirements.

 B. Monitoring & Program Reporting: 30%

  • Oversees all OPH programs monitoring and reporting on indicators, targets, and results. 
  • Guides Monitoring and Evaluation staff who are responsible for reviewing all OPH performance monitoring plans and annual work plans, in coordination with the OPH Director and Deputy Director, as needed, and with PDO to ensure consistency of individual project work and monitoring plans with the broader health monitoring plan.
  • Mentors Monitoring and Evaluation staff in organizing, preparing, and managing OPH performance monitoring files, leading OPH data quality assessments in coordination with relevant RDMA staff. 
  • Supports assessment and evaluation design and drafting, proposal technical evaluations and/or conducting assessments and evaluations. 
  • Serves as the focal point for the Operational Plan, Malaria Operation Plan, and Regional Operational Plan for PEPFAR, Performance Plan and Report, PEPFAR Annual Report, semi-annual mission portfolio reviews, trip reports, and other reports and plans, as required, with inputs from and in coordination with the appropriate OPH technical focal points. 
  • Delegates to the appropriate specialists such as the Monitoring and Evaluation team on some tasks that call for specialized skills.
  • Conducts office-wide analyses and prepares: documentation to resolve audit findings and recommendations, final project status reports, disposition of non-expendable property, and memoranda recommending final close-out of a grant/contract, audit or project.
  • Keeps the Office Director apprised of any and all issues on a regular basis.
  • Performs other duties as required to support the smooth functioning and performance of OPH.

 C. Outreach Communications: 10%

  • Leads the office in conveying technical information, portfolio planning, portfolio oversight and budgetary information to a various highly competent audiences internally and externally.
  • Liaises with the USAID Front Office and EXO/IT on all OPH related knowledge management in consultation with OPH Director
  • Coordinates closely with the Development Outreach Coordinator to assist in coordinating the preparation of outreach materials such as office briefers, project summaries, project briefers, program description documents, success stories, PowerPoint presentations, and other outreach and presentation materials, as necessary. 
  • Reviews and disseminates OPH outreach material with technical staff, and obtains appropriate OPH and Mission clearances. 
  • Coordinates and manages OPH events, working closely with OPH leadership, A/CORs, and other relevant Mission staff. 
  • Participates in other team activities, informing through informal and formal means all substantive and administrative implementation issues confronting the team.
  • Assigned other outreach related tasks to further USAID/RDMA’s development objectives in health.

The contractor is eligible for temporary duty (TDY) travel to the U.S., or to other Missions abroad, to participate in the "Foreign Service National" Fellowship Program, in accordance with USAID policy.

9.3. Supervisory Relationship 

The position will be working under the general direction of the OPH Director or his/her designee.       

9.4. Supervisory Controls  

This position currently supervises a Development Assistance Specialist and a Development Assistance Assistant. 

10. AREA OF CONSIDERATION: This position is open to Cooperating Country National (CCN). Thai citizen or other country citizen lawfully admitted for permanent Thai residence is eligible to apply. Please note that USAID is not able to sponsor candidates for a Thai residency permit.

11. PHYSICAL DEMANDS: The work requested does not involve undue physical demands.

12. POINT OF CONTACT: Benjamaporn/RDMA HR Assistant. 

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

1. Education: Master’s degree or equivalent in a field relevant to development assistance, such as public health, health sciences, finance, economics, social sciences, business/public administration, or management related field is required.

2. Experience: Minimum of five (5) years of progressively responsible, relevant experience in development assistance or related work for donor agencies, host governments, or private sector is required, and an additional 3 years managerial experience in budget and financing for the health related sector and/or monitoring and evaluation or other development program is required.

III. EVALUATION AND SELECTION FACTORS

1. Experience (40 points):   Experience in development assistance or related work for donor agencies, host governments, or private sector is required, and an additional 3 years managerial experience in budget and financing for the health related sector and/or monitoring and evaluation or other development program is required. 

2. Knowledge (20 points): The incumbent must have highly detailed knowledge in budgeting, finance, and business management. General knowledge of public health areas is required.

3. Skills and Abilities (40 points): 

The incumbent must be able to: 

  • Possess, or quickly learn comprehensive and detailed policies, regulations, and procedures governing program/project development, procurement, implementation, and financing;
  • Acquire in depth knowledge of overarching development strategy;
  • Obtain, analyze, and evaluate a variety of data; organize and present technical information in concise written and oral form;
  • Negotiate in order to facilitate productive professional relationships both internal and external;
  • Utilize excellent project management and organization skills as well as good time management;
  • Stay abreast of the latest information on current development best practices and keep others informed; and
  • Possess knowledge and skills of using computers and office software such as Microsoft Word, Excel, Power Point, e-mail, and Google applications. Able to learn and use Agency specific software related to work area with efficiency.

 4. Language: Level IV – Fluent in Thai and English with a valid TOEIC score of 855 is required. 

SELECTION PROCESS:

To be considered for candidacy, applicants must address each criterion in their application as to how they meet the minimum qualifications required for the position mentioned in Section II, Item 1-2. If the application submitted fails to demonstrate eligibility, the application will be marked unqualified. It is the responsibility of the applicant to provide all pertinent information.

Applications will be initially screened and scored for eligibility in accordance with the evaluation factors and points mentioned in Section III, item 1-3. Top-ranked candidates who meet the minimum qualification will be given a recruitment test. Applicants with passing marks from the recruitment test and with a valid TOEIC score mentioned in Section III, item 4 will be invited for an interview. Only shortlisted candidates for final interview will be notified of the selection result. The recruitment test and the interview will be structured around the evaluation factors mentioned above and will be conducted in USAID/RDMA Bangkok, Thailand. Reference checks will be conducted once the applicant pool is narrowed down to the top candidate(s). References may be obtained independently from other sources in addition to the ones provided by an applicant.

USAID/RDMA reserves the right to select additional candidates if vacancies become available during future phases of the selection process.

IV. TO APPLY

Please follow the check lists and submission guidelines, posted on the official website:https://th.usembassy.gov/embassy-consulate/jobs/usaid-job-vacancies/ carefully and submit complete application package thru RDMArecruitment@usaid.gov before the deadline. before the deadline.

Contact : RDMArecruitment@usaid.gov

ที่ปรึกษา / Consultant นักพัฒนาโครงการ / Creative content developer ผู้จัดการโปรเจค / Project manager

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