The Better Health Programme (BHP) Thailand is a 3.5-year programme funded by the UK Government’s Prosperity Fund and aims to reduce non-communicable disease (NCD) burden in Thailand by improving access to safe, quality care using equitable, ethical and sustainable approaches. The programme will accomplish this through the implementation of a set of activities in the following areas: 1) Strategies to Counter NCDs; 2) Health Education and Training; and 3) Provider Performance Improvement.
Under the direction of the Country Technical Lead (CTL), the Programme Assistant will be responsible for providing programmatic support for the implementation of activities across all three pillars. The Programme Assistant will work with the BHP Thailand team, international and national experts and BHP Thailand’s in-country stakeholders.This position also be characterized by the performance of a variety of administrative support duties to the Better Health Programme (BHP) Thailand. The position requires knowledge of organizational and departmental policies and procedures in order to communicate and facilitate information involving programs, functions, and services. Duties performed may include preparation of procurement, travel and other administrative documents, compiling records, posting information, supporting the collecting and reporting of project information, supporting workshop and meeting organization, and coordinating with internal staff; and implementing partners staff on administrative related matters.
Support the CTL in planning and implementing the programme and in coordinating the work with implementing partners and stakeholders.
Support the CTL in scheduling meetings and meeting arrangements and provides meeting support as needed (e.g. scheduling conference rooms, coordinating food, logistics, compiling meeting related documents, and processing meeting expense forms).
Support the MREL Specialist in collecting, compiling and analysing programme data and the routine application of data to continuous quality improvement of activities.
Supports the CTL administratively to produce reports and other programme documents for submission to clients such as following up with and collating timesheet and expenses from consultants.
Supports the development consulting agreements, and other contractual or procurement mechanisms that comply fully with FHI 360 and donor policies, procedures, and regulations.
Maintains and updates records of all administrative related documents e.g. services contracts, processing and tracking consultant invoice and payment, etc..
Prepares informal translations and may act as interpreter for the supervisors or visitors if required.
Provides necessary logistical and programmatic preparations and documentation. Arranges travel plans and itineraries.
Responds to the team requests for programmed procurement support as needed.
Perform other relevant duties as required by the Country Technical Lead (CTL).
Acts as a liaison with other departments and outside agencies
Assigns work/task responsibilities for programme as directed by management.
Coordinates necessary arrangements for internal and external partners, including travel logistics and meetings with other organizations.
Obtains, compiles, reviews, and fills in programme expense invoice for monthly expense report.
Coordinates with FHI Project Management Unit, Administrative, and Finance Department in reviewing and tracking consultant invoice and payment.
Type & Natural of Contracts:
Frequent interaction with others within and outside the organization and ability to resolve problem situations with tact. Requires strong professional relationships with clients/customers.
Bachelor’s degree in Business Administration or related fields
Experienced working in/with Government of Thailand’s agencies desirable
Thorough knowledge of programme planning, implementation and evaluation principles, practices and procedures.
Ability to handle multiplied tasks and demanding schedules to completing assignments accurately and deliver high quality results on time.
Service minded well organized, strong negotiation and interpersonal skills.
Flexible approach to working hours and the ability to work under pressure with minimum supervision.
Demonstrated ability to communicate effectively in both English and Thai, orally and in writing
Good proficiency in computer software applications in particular Microsoft World, and Excel.
Knowledge of budget preparation.
This job description summarizes the main duties of the job. It neither prescribes nor restricts the exact tasks that may be assigned to carry out these duties. This document should not be construed in any way to represent a contract of employment. Management reserves the right to review and revise this document at any time.
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