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Job Title

Deputy Director

Nationality

Thai Nationality

Location

Mae Sot, Tak

Travel Requirements

Domestic and International

Relationships

Reports to

Director

Supervises

Direct: Managers

Indirect: Operation and Project Staff, Intern, Volunteer

Coordinates with

Internal: Program and Operations

External: All stakeholders

Financial/Budget

Direct: See specific roles

Indirect: None

Responsibilities

Summary

Suwannimit Foundation (SNF) is a Thailand registered foundation dedicated to strengthening the operational capacity and programming impact of community-based organizations that service underprivileged people on the Thailand-Burma border.

Under the direction of the Director, the Deputy Director is responsible for assisting the Director for overall management and operation of Suwannimit. Internally, he/she will provide general supervision to ensure efficiency. Externally, he/she will also represent the foundation to advocate and engage with necessary stakeholders.

Job Specific

Role 1: Assist the Director to drive planning and general management of the foundation

• Assist the Director to supervise the operation of organization and manages its compliance with legal and regulatory requirements in Thailand.

• Assist in creating annual operation plans that support strategic direction set by the board/subcommittee and correlate with annual operating budget; assist in submitting annual plans to the board for approval

• Support the finalizing of grant application and ensure it is submitted to donor in timely manner.

• Assist in facilitating the board/subcommittee meeting- including annual planning meetings.

• Take part in developing and monitoring strategies for ensuring the long-term financial viability of the organization.

• Promote a culture that reflects the organization's values, encourage good performance, and reward productively.

• Ensure review and maintenance of operational policies and procedures in consultancy with the director/board/subcommittee.

• Take part in the development of future leadership within the organization.

• Assist in evaluating the organization's performance on a regular basis.

Role 2: Assist the Director to maintain alignment of people and programs to the foundation's mission and strategy

• Assist the director in facilitating and collaborating with board and subcommittee to refine the organization's vision as appropriate and develop strategies for achieving that vision.

• Ensure unified understanding by internal stakeholders (board, staff, subcommittee) in a single vision for the organization.

• Outline and ensure occurrence of tasks needed to be fulfilled by the organization to continually achieve its mission.

• Monitor programs and operations to ensure they are aligned and serve purpose to organization's mission.

• Assist to liaise between the Board and the rest of the Foundation to ensure high engagement from the board-including providing update of decisions and undertakings and coordinating meeting/communications as needed.

Role 3: Engage external community to promote awareness and support of the foundation.

• Actively and strategically advocate for the organization, its beliefs, and its programmatic efforts.

• Ensure effective relationship between the organization, Thai Civil Society, Local Community Based Organization, and Government Offices when appropriate.

• Serve the public face and primary decision maker as assigned by the Director for the organization at external stakeholders (e.g. donors, government officials).

• Organize opportunities for the foundation to communicate and collaborate with appropriate organizations.

• Assure that the organization and its mission, programs, and services are consistently presented in a strong, positive image to relevant stakeholders.

• Take part in final approval for content, production and distribution of all publicity materials for the organization.

Role 4: Assist the Director to lead and execute human resource functions for the foundation's resources.

• Monitor operation for changes to resourcing needs and escalated need.

• Assist the Director on hiring process direction including recruitment, hiring, on boarding, performance management, and termination.

• Assist in developing job descriptions and recommendations on salary and other benefit of staff, volunteer and consultant.

• Assist in driving performance management of employees including goals/objectives setting and annual performance reviews.

• Approve timesheets of staff who are under direct supervision.

• Assist in planning and approving employee development activities.

Role 5: Provides general oversight of the foundation's finance operations

• Work with Finance and Accounting Manager and Admin and Logistic Manager to support day-to-day finance operations in accordance to policies and procedures (e.g. review statements, provide approvals, etc.)

• Work with Finance and Accounting Manager to oversee staff in developing annual budgets that support operating plans.

• Ensure staff manages the organization's resources within budget guideline according to current organization regulations.

Role 6: Oversee the foundation's programs to ensure effectiveness

• Ensure the success of the organization's program effort; refines or changes programs in response to program evaluation.

General

Other ad-hoc duties as needed.

Position Requirements

Area

Essential

Desirable

Education

Bachelor Degree in any field

Bachelor or Master Degree in Development or Management fields

Work Experience

• At least 8 year work experiences with NGO/Non-Profit Organizations

• 3+ years of experience in management of NGO organization(s) including: strategic planning and execution, people management, and finance / budget management

• Experience in working for migrant or refugee populations

• Experience in team management including motivation, mobilization, coordination, and management for simultaneous project implementations

Skills/Knowledge/Aptitude

• Basic knowledge of the following:

• Thai rules/regulations for foundations

• Finance, accounting, budgeting, and cost control principles

• Fundraising and proposal writing

• Contracting and negotiations

• Computer skills: MS Office programs, internet research, electronic correspondence

• Strong ability in public relations and excellent interpersonal skills

• Strong understanding of Thailand-Myanmar border context

• Commitment to empowerment of local community

Language(s)

• Professional written and verbal communication in English and Thai

proficiency in Burmese and/or Karen language preferable

Motivation

• Eager to learn new things to improve lives of people

Other

Able to stay and work in Thailand

Thai Nationality

Application Details

Please send your CV and letter of interest to HR@suwannimit.org. Closing date of application will be on 31 December 2020. Please indicate in your subject line “Job Application: Deputy Director”.

We are committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, or age.