Health Program Assistant (Independent Contractor),Ratchaburi Province

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Organization : International Rescue Committee (IRC)

Title: Health Program Assistant
Report to: Senior Clinical Manager

Location: IRC Office in Chat Pa Wai, Ratchaburi Province

Duration of Work: (June 2021- July 2021)

Application Deadlne : 28 May 2021

Background/IRC Summary:

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is at work in over 40 countries and 26 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. The IRC has been operating in Thailand since 1975 and currently provides assistance to displaced persons in Tak, Kanchanaburi, Ratchaburi and Mae Hong Son provinces.

Job Overview/Summary:

IRC is currently looking for a motivated individual who will responsible for providing efficient, high quality administrative support to the health program in the IRC Chat Pa Wai office in Ratchaburi Province to ensure efficient and on-time implementation of program activities. This position will be based in the IRC Chat Pa Wai office under the direct supervision of the Senior Clinical Manager.

Responsibilities:

Assist health staff with day-to-day administrative requirements and functions such as preparation of purchase requests, support procurement of health supplies and materials, update the health procurement plan, follow-up the lead time and deliverables of equipment and materials, clearing of advances, putting in vehicle requests, etc.
Serve as the focal person for the health team in liaising with the operations team on all health program administrative matters.
Assist Health staff in finance, logistics and procurement including preparation of Purchase request, tracking PR. follow up the lead time and deliverable of equipment and materials as requested by Program team.
Provide administrative and clerical support in preparation for, and during health workshops, meetings, and training, etc. (e.g. distributing schedules and notices, identifying and preparing venues, arranging supplies, equipment, materials, etc.)
Perform other administrative duties as required.

Deliverable:

Monthly procurement plan update and raise PR as requested by Health Program
Day to day supports on preparing PR, cash request and clearance.
Monthly stock update on health program supplies and materials , report to Senior Clinical Manager.

Terms of Payment:

The consultant shall submit an invoice and timesheet at the end of each month.

The payment of the consultant will be paid on the 7th of the following month after the required deliverables are submitted and with the approval of the IRC Senior Clinical Manager.

Job Requirements:

High school diploma with more than 2 years of experiences in administration or operational support.
Bachelor degree is an advantage.

Demonstrated skills:

Demonstrated experience in administration and/or operational support role

Ability to work well in a team

Ability to work independently

Ability to respond quickly to program needs

Good communication skills: verbal and written

Good time management skills

Critical thinking and analytical skills

Experience in working with NGO is an advantage

Language and computer skills:

Computer literate, able to develop presentations and spreadsheets
Fluency in English and Thai
Other languages, such as Karen and/or Burmese is a plus If you are interested, please send your cover letter and resume to Thailand.hr@rescue.org