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Consultancy Service to review and revise Community Based Monitoring Toolkit

(See detailed Request for Proposal at APCOM website / "Work with Us")



REQUEST FOR PROPOSALS (RFP) Reference No :[2021/12]


Consultancy Service to review and revise Community Based Monitoring Toolkit


  • Title of Activity : Consultancy Service to review and revise Community Based Monitoring Toolkit
  • Project : Sustainability of HIV Services for Key Population in Asia (SKPA)
  • Duration : 25 working days
  • Period of Consultancy : 24 – June – 2021 to 29 – July – 2021
  • Report to : Programme Officer, SKPA Programme
  • Location : Remote




APCOM is a not-for-profit regional organisation based in Bangkok, Thailand, representing and working with a network of individuals and community-based organisations across 38 countries in Asia and the Pacific.


APCOM works to improve the health and rights of gay men, other men who have sex with men and SOGIESC people across Asia and the Pacific. APCOM has a primary focus on HIV because it is a key health issue for gay men and other men who have sex with men in the region. APCOM also addresses other related health issues for our communities such as sexual health, mental health and drug use.


APCOM also focuses on improving relevant human and legal rights across the region as discrimination, stigma, criminalization and exclusion impact on the health outcomes of the communities we serve.


The organisation's Strategic Framework 2018-2020 has the following main themes and strategic objectives:

i. HIV is not over: Strengthening the HIV response

ii. Our Rights: Protecting our communities

iii. Our Strength: Stronger interlinked communities and broader partner networks



About the Project

The Australian Federation of AIDS Organisations (AFAO) is the national federation for the community response to HIV in Australia. It provides leadership, coordination and support to the country’s policy, advocacy and health promotion on HIV. AFAO’s International Program is based in Bangkok and contributes to the development of effective policy and programmatic responses, particularly in the Asia and Pacific region. It has supported community-based responses to HIV across the region for three decades.


AFAO is the Principal Recipient of the Sustainability of HIV Services for Key Populations in Asia Program (SKPA Program). The program is a multi-country grant funded by The Global Fund to Fight AIDS, Tuberculosis and Malaria (GFATM) covering eight (8) countries: Papua New Guinea (PNG), TimorLeste, Malaysia, Philippines, Laos, Mongolia, Bhutan and Sri Lanka. It aims to promote sustainable services for key populations (KPs) at higher risk of HIV exposure including sex workers, men who have sex with men, transgender people and people who use drugs, in the region. The Sustainability of HIV Services for Key Populations in Asia (SKPA) Program is currently in its last year and a new request for applications for the follow on 3 year South East Asian multi-country grant, has been released, with a due date of August 15th .



Scope of Consultancy Work

This Scope of Work for the consultancy is to work with AFAO and APCOM to review and revise the Community Based Monitoring (CBM) guide, including the methodology used in SKPA implementation contexts including Papua New Guinea, Mongolia, Bhutan, Laos PDR and Sri Lanka. According to the Four Models of Community-Based Monitoring: A report prepared for the Global Fund to fight against AIDS, Tuberculosis and Malaria, the Community Based Monitoring may be understood as a mechanism enabling service users or local people to gather and use information on service provision or local conditions in order to improve the quality or access to services.


There are 6 main tasks for the SoW, with additional details in the deliverables section:

1. Desk review of CBM protocols and tools used in SKPA countries and by other donors, e.g. PEPFAR and UNAIDS

2. Collect feedback from SKPA countries implementing CBM tools on their experiences, strengths and weaknesses with the methodology, and suggestions for improvement

3. Present a summary of stages 1 and 2 to AFAO and APCOM team for inputs on design brief for V2.0

4. Draft CBM toolkit V2.0 with components including but not limited to:

a. List of indicators (approx. 20) with detailed definitions and disaggregations for main KP groups, representing ‘community pulse’ on key HIV service access and acceptability

b. Sample questionnaire to go with the new list of indicators

c. Guidance for sample size determination (if any) and facility-based or community sampling process

d. Suggest process to institutionalize the CBM at the organizational level.

e. Protocol or process for collecting data including sections a and b above, as well as (but not limited to):

i. Overview of the toolkit, its objectives and development history

ii. Participant recruitment and eligibility screening

iii. Site preparation and site management during data collection

iv. Ethics including informed consent, potential risks and benefits

v. Analysis plan and analysis templates (score cards)

vi. Steps or stage to design the templates

vii. Procedures for dissemination and use of results

viii. Steps to set up/establish effective CBM mechanisms

f. Sample workshop outline for individuals collecting data and minimum training/qualifications

g. Selection of materials to be used in training, and list of others that need development

5. 5. Disseminate draft toolkit V2.0 and incorporate any comments from AFAO and APCOM teams

6. 6. Submit revised toolkit V2.0 after incorporating comments



Please see the detailed REQUEST FOR PROPOSAL and HOW TO APPLY for this consultancy work here. 

Contact :

ที่ปรึกษา / Consultant


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