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PRO Development Assistance Specialist, FSN-12

Please follow the check lists and submission guidelines, posted on the official website: https://th.usembassy.gov/


I. GENERAL INFORMATION

1. SOLICITATION NO.:  USAID 72048621R10013

2. ISSUANCE DATE: June 25, 2021

3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS: July 22, 2021/11:59 PM Bangkok, Thailand local time

4. POSITION TITLE: PRO Development Assistance Specialist

5. MARKET VALUE:
  THB 1,890,087 – 3,307,648  per annum equivalent to FSN-12 In accordance with AIDAR Appendix J and the Local Compensation Plan of USAID/RDMA. Final compensation will be negotiated within the listed market value. 

6. PERIOD OF PERFORMANCE:  Five (5) years initial contract. The services provided under this contract are expected to be of a continuing nature that will be executed by USAID through a series of sequential contracts, subject to continued need of the position and availability of funds.

7. PLACE OF PERFORMANCE:  USAID/RDMA, Bangkok, Thailand 

8. SECURITY LEVEL REQUIRED:  The successful candidate shall be required to obtain a Security Certification for Employment from Regional Security Office. 

9. STATEMENT OF DUTIES 

9.1. General Statement of Purpose of the Contract

The Development Assistance Specialist (Senior Program Advisor) works in the Program Office (PRO) in USAID/RDMA.  The incumbent will lead and guide USAID/RDMA’s strategy development and implementation, including developing a Mission-wide learning environment that fosters Collaboration, Learning and Adapting principles. S/he will be responsible for a variety of standard USAID Program Office functions, with a focus on strategic planning, operational planning, facilitating program coordination and support, and coordination with the Royal Thai Government (RTG). In supporting a learning environment, the Senior Program Advisor will identify performance gaps in these areas, and work at the three levels of program performance at USAID/RDMA: organizational systems (the workplace), operational systems (the work), and performance systems (the worker). S/he will also be responsible for tracking and supporting USAID/RDMA’s support for key initiatives--including the Mekong-U.S. Partnership--and coordination with donor partners and USAID/ASEAN (Association of Southeast Asian Nations). The incumbent will advise PRO leadership on i) optimizing processes to improve cross-sectoral integration, operations, and management, and ii) tracking staff morale, building strong inter-office relationships, and effective management techniques in the Thai context. As a third (and diverse) voice in PRO leadership, and therefore a key member of PRO’s leadership team, the incumbent will also have an important role in holding PRO leadership accountable for modeling behaviors that reflect USAID values.

The incumbent serves as RDMA's Primary Point of Contact with the Thai International Cooperation Agency (TICA) and acts as the main communication link between USAID and the RTG at the highest levels regarding negotiation and execution of agreements between the parties.  In carrying out his/her principal functions, the incumbent occupies a highly visible position both within and outside the RDMA.

9.2   Statement of Duties to be Performed

A. STRATEGY DEVELOPMENT AND IMPLEMENTATION: (40%)
The incumbent leads USAID/RDMA’s strategy development and implementation, ensuring the Mission remains focused on regional priorities and alignment with the Mission’s Regional Development Cooperation Strategy (RDCS).  This Mission-wide leadership role requires fostering an environment conducive to collaborating, learning, and adapting to ensure USAID/RDMA is learning from portfolio performance, sharing lessons learned, and adopting best practices.

1. Strategy Development: The incumbent will play a key role in guiding USAID/RDMA strategy development by coordinating efforts across teams to advance Mission priorities, define Mission strategic objectives, and recommend strategic priorities.

i. Establishes and leads working groups to define USAID strategic priorities for regions and/or cross-cutting themes.  

ii. Coordinates with other donors and regional bodies to ensure that the strategy aligns with regional efforts and to stay apprised of other donor efforts in Southeast Asia.

iii. Leads USAID and Embassy staff through the development of a three-year strategy defining the priorities for the U.S. Embassy in Thailand.

2. Strategy Implementation: The incumbent will participate in and support working groups and processes designed to maximize program effectiveness and strengthen cross-cutting coordination, including both programmatic (e.g., Mission cross-cutting priorities like gender, digital development, private sector engagement, etc.) and geographic (e.g., specific regional focus) working groups.

i. Alignment with U.S. Government (USG) Priorities: USAID/RDMA’s portfolio supports various USG priorities, such as the National Security Strategy, Joint State-USAID Strategic Plan, the President's vision for a Free and Open Indo-Pacific, and the Mekong-U.S. Partnership (MUSP). The incumbent serves as RDMA’s lead in ensuring alignment with, and coordination under, these overarching USG priorities including leading monthly Mission coordination and reporting on RDMA contributions to the MUSP with the RDMA Desk Officer in Washington, the State Department’s Multilateral Affairs Office (MLA) within the Bureau of East Asian and Pacific Affairs (EAP), as well as ad hoc reporting on RDMA contributions and alignment with other USG priorities and strategies. The incumbent will advance RDMA’s regional development objectives through diplomatic engagement under the MUSP and participate in regional fora to ensure RDMA’s development objectives are discussed, as appropriate.

ii. Contracting Officer Representative (COR): The incumbent will serve as the COR for RDMA’s local solutions award.

3. Collaborating, Learning and Adapting (CLA): the incumbent will be responsible for fostering a learning environment that encourages cross-office sharing:  

i. Oversees and facilitates CLA and knowledge management activities among USAID/RDMA internal and external stakeholders with an eye to adaptive management and ensuring sustainability of results and outcomes at the strategy, project, and activity levels.  

ii. Acts as a Mission coordinator and provides advice to the Mission Director (MD), Deputy Mission Director (DMD), Program Office, senior staff, and other offices on best and emerging practices in institutionalizing CLA. 

iii. Identifies ways to reduce knowledge sharing barriers, for example through application of e-sharing and learning tools.  Advises staff on how to shift their current “activity focused” orientation to a more holistic portfolio.  This work is performed in conjunction with the M&E Specialists, technical office M&E focal points, the Mission Monitoring, Evaluation and Learning (MEL) Working Group, and Mission’s MEL Contractor.

iv. Leads staff to develop Mission-wide processes that integrate CLA, makes recommendations on how to continuously improve processes and project outcomes, and fosters improved communication internally and with external stakeholders.

v. Leads Program Office staff and Mission technical office staff through the design, implementation, and follow-up of Portfolio Reviews (one-two times per year), an exercise designed to review progress towards Mission strategic objectives, discuss challenges, and identify bottlenecks to strategy implementation. This requires a clear understanding of the Mission’s strategic priorities, guiding discussions towards those priorities, and making recommendations to Mission senior leadership on how to adjust programming to maximize impact. The incumbent will coordinate with MD and DMD to define Mission priorities and follow up on Portfolio Review due-outs and ensure all MD’s priorities are addressed.  

vi. Leads the strategy-level mid-course stocktaking exercise to pause and reflect on the RDCS, better align the implementation of the Mission’s programs with changes to the context and Agency direction, incorporate emerging knowledge and lessons learned, and look ahead to the future.

vii. Uses data to inform strategy; foster data-oriented discussions to guide strategy implementation. 

viii. Employs innovative scalable capability building methods that go beyond traditional learning, including role and organizational design, process and tools improvement, various learning modalities.

B. HOST COUNTRY ENGAGEMENT LEAD: (35%)
A primary objective of U.S. Foreign Policy in Asia is to bolster strategic partners with shared values and interests to jointly pursue a free and open Indo-Pacific region. In this context, USAID/Washington and the Royal Thai Government have set a goal for greater trilateral cooperation between USAID and TICA. The incumbent serves as RDMA's Primary Point of Contact with TICA and acts as the main communication link between USAID and the Royal Thai Government's highest levels regarding negotiation and execution of Development Objective Agreements (DOAGs) and their Amendments.  Within that framework, s/he serves as the principal contact with the Thai Ministry of Foreign Affairs, through its Thailand International Cooperation Agency (TICA).  Specifically, this includes:

  1. Advises RDMA’s Mission Director and Program Office on relationship management with TICA.
  2. Leads the development of the relationship between the RDMA’s Mission Director and TICA’s Director General.
  3. Facilitates and guides, in coordination with RDMA technical teams, the joint design of new activities under the DOAG. 
  4. Leads discussions and negotiations for trilateral cooperation between USAID and the Thai Government to leverage resources and increase the effectiveness and reach of USAID programs in Southeast Asia. S/he provides pertinent information, guidelines, advice, and arrangements as necessary to RDMA senior management.  
  5. Monitors compliance with agreed commitments, drafting related letters for Mission Director’s signature. 
  6. Leads recurring collaborating, learning, and adapting sessions between USAID and TICA to ensure effective program coordination and accountability for results. 
  7. Ensures U.S. State Department colleagues at Embassy Bangkok are informed of ongoing cooperation with TICA and the Royal Thai Government. Provides support to State Department colleagues, as needed, in engagement with TICA on other U.S. Embassy programs.
  8. Advises and briefs senior USG official visitors and accompanies them in their various meetings with TICA senior officials.
  9. Leads discussions, negotiations, and deliberations with TICA in matters that affect the status of USAID’s implementing partners and their dependents.
  10. Provides technical guidance to Administrative Assistants to ensure effective and efficient provision of liaison between USAID’s implementing partners and the Thai Government.

C. MANAGEMENT ADVISOR: (25%)
The incumbent serves as a management advisor to the PRO Office Director on a broad range of topics including strategy implementation, strategic partnerships, team optimization, and office and team management.

1. PRO Team Management Optimization:

i. Analyzes broad PRO team needs, challenges, and opportunities, identifying organizational strategies on how to structure roles, ensure proper utilization of personnel and resources, improve staff morale, support staff development, and align with Mission-wide priorities.

ii. Organizes team retreats, workshops, and other opportunities for collaborating, learning, adapting, and improved teamwork to optimize working environment and PRO productivity.

iii. Develops, coordinates, and implements efforts to streamline processes, improve efficiency, and consolidate programs or processes. This includes the identification of valuable opportunities to standardize processes, consolidate services, and evaluate practices across the office and Mission.

iv. Models leadership that inspires organizational values of courage, compassion and creativity.

v. Supports strong collaboration among teams and staff to drive programs, maximize impact and nurture organizational health.

2. Advisory support to PRO Leadership: 

i. Provides recommendations on continuing to adapt to changing conditions, innovate, and strengthen the office’s strategic roadmap, including monitoring and developing a point of view on the implications of Mission-wide trends and other social factors.

ii. Serves as a trusted advisor to leadership and plays a critical role in enhancing their effectiveness through assessment, feedback, and “coaching up.”

iii. Provides strategic guidance on PRO practices to align, build relationships and connections, and inspire learning to advance our work.

iv. Ensures PRO leadership behavior (and the decisions they make) is aligned with cultural and Agency values.

v. Advises PRO Office Director on cross-cultural management issues and implementation of Agency priorities in the Thai context. Advises on integration of international and Southeast Asian best practices in employee performance and development and teamwork to maximize team cohesion, coordination and results.

The contractor is eligible or temporary duty (TDY) travel to the U.S., or to other Missions abroad, to participate in the "Foreign Service National" Fellowship Program, in accordance with USAID policy.

9.3.   Supervisory Relationship
The incumbent reports directly to the Program Office Director or his/her designee.

9.4.   Supervisory Controls
Full supervision of other USAID staff is not contemplated.

10. AREA OF CONSIDERATION: 
This position is open to Cooperating Country National (CCN). Thai citizen or other country citizen lawfully admitted for permanent Thai residence is eligible to apply. Please note that USAID is not able to sponsor candidates for a Thai residency permit.

11. PHYSICAL DEMANDS:  The work requested does not involve undue physical demands.

12. POINT OF CONTACT:  Kevarin/RDMA HR Assistant 

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION

1. Education: A minimum of master’s degree in public or business administration, economics, or related development planning field.

2. Experience: A minimum of seven (7) years of progressively responsible, professional experience in development assistance, strategy development, activity design and implementation or related work for donor agencies or private sector including experience in a representational role, the analysis and interpretation of data, adaptive learning, and management.

3. Language: Level IV – Fluent in speaking/reading/writing in Thai and English (a valid TOEIC score of 855 or USAID-administered English Level IV is required)

III. EVALUATION AND SELECTION FACTORS

Application Rating System
The application rating system factors are used to determine the competitive ranking of qualified applicants in comparison to other applicants. Applicants must demonstrate the rating factors outlined below within their application and/or resume, as they are evaluated strictly by the information provided. The rating factors are as follows:

1. Experience (25 points): 

Additional points will be given for relevant experience above the minimum requirement of 7 years of experience in development assistance, strategy development, activity design and implementation or related work for donor agencies or private sector including experience in a representational role, the analysis and interpretation of data, adaptive learning, and management.

 2. Knowledge (25%)

  • Demonstrates an in-depth knowledge of the concepts, principles, techniques, and practices of development assistance; strategy design/implementation; collaborating, learning, and adapting; trilateral cooperation; and/or partnering with host country counterparts, other donors, or regional bodies. 
  • Demonstrates knowledge of the Asian laws, regulations, and development challenges, priorities, and opportunities related to foreign assistance throughout the region of Southeast Asia.
  • Demonstrates knowledge of the structure, hierarchy, and functions of host government ministries in Asian countries that are critical for developing relationships.

3. Skills and Abilities (50 points):

  • Demonstrates excellent communication skills (both in verbal and written), strong presentation skills, and the ability to analyze qualitative and quantitative data and provide succinct written guidance/recommendations that require little editing.
  • Demonstrates an ability to manage a variety of activities and data under tight deadlines including financial information and presenting pertinent information concisely.
  • Demonstrates excellent teamwork skills and the ability to identify and resolve implementation issues and advise the RDMA/PRO Director on overall operational effectiveness.
  • Demonstrates leadership skills and the ability to predict issues of concerns and recommend remedial measures.
  • Demonstrates an ability to work effectively on multiple tasks under intense time pressure.
  • Demonstrates strong interpersonal skills, personal initiative, and the ability to work with a range of senior and technical professionals in a collegial and productive manner.
  • Demonstrates an ability to be a dynamic, people-oriented individual that is able to build trust-based relationships with staff across the mission and with external audiences.
  • Demonstrates high emotional intelligence, including an ability to empathize with different perspectives when making recommendations or providing guidance.
  • Demonstrates organizational skills, creativity, and flexibility.
  • Demonstrates an ability to use computer and office software such as Microsoft Word, Excel, PowerPoint, e-mail, and Google applications.
  • Demonstrates an ability to learn and apply USAID and USG legislation, programming policies, project design methodology, procedures, and documentation related to strategy development, activity design and implementation.
  • Demonstrates an ability to adapt readily to changing work environments.
  • Demonstrates an ability to work with senior leaders in order to define priorities, garner consensus on those priorities, and develop the interagency strategy in a way that is fully aligned with USG and the Ambassador’s priorities.
  • Demonstrates an ability to plan, organize, manage, and evaluate complex projects.

Total Application Rating: 100
Recruitment Test: 100
Interview Performance: 100
Total Possible Points: 300

SELECTION PROCESS: 

To be considered for candidacy, applicants must address each criterion in their application as to how they meet the minimum qualifications required for the position mentioned in Section II, Item 1-2. If the application submitted fails to demonstrate eligibility, the application will be marked unqualified. It is the responsibility of the applicant to provide all pertinent information.

Applications will be initially screened and scored in accordance with evaluation factors and points mentioned in Section III, item 1-3.  Shortlisted candidates will be given a recruitment test.

Applicants with passing marks from the recruitment test and either 1) a valid TOEIC score or 2) USAID-administered English Level IV mentioned in Section II, item 3, will be invited for an interview. The recruitment test and the interview will be structured around the evaluation factors mentioned above. The successful candidate will be selected based on a review of his/her qualifications, work experience, knowledge, skills and abilities; a written test; an interview; and the results of reference checks. References may be obtained independently from other sources in addition to the ones provided by an applicant.

IV. TO APPLY
Please follow the check lists and submission guidelines, posted on the official website: https://th.usembassy.gov/embassy-consulate/jobs/usaid-job-vacancies/ carefully and submit complete application package before the deadline.

  Failure to follow the instructions will invalidate your application.

Contact : RDMArecruitment@usaid.gov


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