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Administrative Assistant & Cashier in Mae Lao District, Chiang Rai, Thailand

Employment Opportunity

Adventist Development and Relief Agency (ADRA)

THAILAND

 

ADRA is a global network of independent humanitarian organizations established in 1984 by the Seventh Day Adventist Church for the specific purpose of providing individual and community development and disaster relief. ADRA Thailand works with people in poverty and distress to create just and positive change through empowering partnerships and responsible action. ADRA Thailand has served vulnerable and marginalized people in Thailand through community development initiatives targeting Food Security, Economic Development, Primary Health and Education. ADRA Thailand’s emergency response initiatives provide aid to disaster survivors and people fleeing active conflict from Myanmar.

 

ADRA’s purpose statement is: To serve humanity so that all may live as God intended. This is coupled with our motto: Justice. Compassion. Love.

 

ADRA Thailand has been working with vulnerable and marginalized communities in Thailand since 1984. ADRA works with people in poverty and distress to create just and positive change through empowering partnerships and responsible action.

 

ADRA Thailand is currently seeking qualified candidates for the position of Administrative Assistant & Cashier in Mae Lao District, Chiang Rai, Thailand

 

Application deadline: Open until filled

 

Job overview: Under the supervision of the Project Manager, the Administrative Assistant and Cashier is custodian of the assets, responsible for cash management, procurement, providing project logistic support, management and maintenance of the premises including the building and grounds. She/he will also oversee the administrative processes in support of project implementation.


 

Responsibilities:

  • Work closely with Procurement/Logistic Officer in Chiang Mai to ensure purchasing in accordance to ADRA Procurement Policy

  • Drive girls to various engagements including school

  • Sleep in the shelter to look after girls at night on a rotation basis with the Shelter Coordinator and Shelter Assistant.

  • Attend engagements on behalf of the shelter as required.

  • Manage funds for project activities

    • Withdrawing funds from the bank according to requests

    • Conduct monthly bank and account receivable reconciliations

  • Maintain petty cash funds

    • Accurately recording all expenses into the petty cash register

    • Maintain the daily petty cash count and weekly report to Project Manager

    • Request for fund for activities according to plan

  • Collect project expense report from the project/staff and send to Chiang Mai Office in a timely manner

    • review all receipts and ensure expenses and details on receipts are in line with ADRA Thailand Finance and Procurement policies

    • ensure that all support documents and receipts are attached to payment vouchers

    • only reimburse expenses with proper authorization/ approval

  • Process payments for project activities in a timely manner

  • Collecting and review timesheets before submitting to Chiang Mai Office

  • Maintain filing system of project document

  • Keep track of all registration and license details including shelter license and welfare guardian license renewal

  • Taking minutes for project monthly and ProCom meeting

  • Perform admin tasks to ensure a smooth operation of the project

  • Responsible for managing meeting rooms, accommodation and facilitate all related administrative tasks in project activities.

  • Provide equal support to team and uphold ADRA’s value

  • Perform other duties as assigned by supervisor

 

Preferred candidates are expected to meet the following:

Minimum Skills & Education Required:

 

Educational Qualifications:

  • Bachelor degree in Accounting, Business Administration or related field

 

Experience:

  • Experience in accounting duties or administrative work for 1 year is advantage

  • Fresh graduates are welcomed to apply

 

Language Skills:

  • Fluent in spoken and written Thai

  • Proficiency in English is an advantage

 

Skills and Abilities:

  • Ability to work in a Christian context

  • Computer proficient in Microsoft Office and other financial software

  • Ability to accurately prepare, review and analyze financial and statistical reports.

  • Strong team operational management skills

  • Ability to work under pressure and to cope with multi-tasking

  • Ability to interact in a sensitive and diplomatic way

  • Ability to take initiative, prioritize and work independently

  • Valid driving license is required

 

Competencies:

  • Working with people (2.1)

  • Adhering to Principles and Values (2.2)

  • Relating to networking (3.1)

  • Following instructions and procedures (6.3)

  • Adapting and responding to change (7.1)

 

 

 

Application Procedure:

In the subject line of the email, please write “Applying for Administrative Assistant & CashierPlease send applications: (Cover letter, CV, salary expectation, copy of Identification document, copy of driving license, educational certificate and/or training certificate) to [email protected]

Please note: Only shortlisted applicants will be contacted. The offer of employment will be subject to satisfactory references and appropriate screening checks which can include criminal records

For further information, please contact: [email protected] or 053 839 402 ext. 12

 

Contact : [email protected]


บัญชี / Accountantการเงิน / Financier

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