Job Title

Accountant Manager

Job Category:

Management

Location:

HCTC

Travel Required

No

Level/ Salary Range:

To be negotiated

Position Type

Full Time

Reports to:

School Director

Date Posted:

1^st June 2021

Will train applicant:

No

Posting Expires:

 30^th June 2021

Job Description

MISSION, ROLES AND RESPONSIBILITIES

Mission:  to respond on TBCAF projects accounting and administrative procedures (3 projects); to be the referent person for TBCAF accounting.

Roles & Responsibilities:

• Assist the director in carrying out the responsibility of the finance/accounting department.

• Assist the director in implementing and controlling the financial and administrative procedure (including filing and storing).

To be discussed depending on the profile:

• Assist the Director with HR and administrative tasks
• Manage the visa processes for international staff connected to the TBCAF and MEP
• Liaise with Thai government offices on behalf of the HCTC

SPECIFIC TASKS

Accounting

• Books and keeps proper records of all expenses in Quickbooks accounting software in compliance with the cost allocation plan and makes sure parameters are up to date (third party, financial contracts; etc.)
• Ensures filing of all the accountability and supporting documents with proper references for ease of retrieval and in accordance with the organization and donors’ requirements (hard and soft copies)
• Keeps track of all advances to ensure accuracy of advance balances and reconciliations
• Prepares the monthly Trial Balance which includes reviewing and ensuring the accuracy of balances
• Prepares the monthly bank reconciliation and explains the pending amounts and send to the Director the second week of every month
• Assists in the review of accounting submitted by staff and sub recipients to ensure accounting accuracy and completeness
• Supports of accountancy closure, and ensures that deadlines are respected
• Carries out monthly backups of financial information

Payment and compliance

• Assists in coordination of financial matters with third parties like vendors, banks, etc.
• Receives requests for funds and expense reimbursements, transport sheets and other supporting documents, ensures compliance with regulation and required approval and prepares payments
• Make sure, in close collaboration with the Director that all contributions or payments are made at the end of every month according to the rules and regulation of Thai infrastructure and government authorities

Financial reporting

• Undertakes accounting and financial reporting including proper recording of all financial transactions, cash and bank reconciliations, basic monthly analysis, and cash flow projections in collaboration with the Director
• Prepares and facilitates internal and external audit missions

Fund requests and cash needs

• Follows up on fund requests and ensures quick processing
• Monitors cash flow needs and transactions

To be confirmed depending on the profile:

• Running the visa process and work permit for HCTC and key partners’ volunteers
• Support 10-year card students with the paperwork to secure a work permit (when needed)
• Maintain strong relations with the government offices (Social Human Ministry, Immigration Office and the employment office).

PREFERRED SKILLS AND ABILITIES

• Integrity and honesty
• Autonomy, adaptability, discretion, and organizational skills,
• Capacity to listen and communicate with people from all backgrounds
• Proactive and problem-solving abilities
• Good proficiency in spoken and written English
• Experience using accounting software
• Good knowledge of Outlook and internet applications
• Advanced Microsoft Excel skills
• Knowledge of international donor’s rules and procedures is an asset

A minimum of 5 years of experience in accounting/financial department is required

Start Date

15^th June 2021

Requirements

3 professional references from previous employers (please provide for each an email address and a phone number)

End Date

15^th June 2022 (renewable – 1 year contract)

Application process

Send a CV and a cover letter to [email protected]

Salary

To be negotiated

(depends on qualifications)