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Recruitment pack

Deadline for Applications: June 7, 2015

Job Summary:

As Governance Manager, you will work closely with the Executive Director and Chief Operating Officer, the members of GPSEA’s regional and national boards, our Legal Counsels, Human Resources, GPI Development Manager and the SMT.  This position will serve as the key link between the senior management of the organization and the regional and national boards.  The Governance Manager will play the crucial role of fostering improved communications with the GPSEA Board (Association) and the National boards, managing the execution timely organisational reporting, managing GPSEA’s legal compliance in the countries GPSEA operates within, and serving as the main custodian for governance records.

In addition to assisting the ED in managing governance matters, the Governance Manager will be likewise responsible for the management of effective internal communications between employees in all Greenpeace offices in Southeast Asia. This position will also help facilitate communications from the ED’s office as well as the sharing of information with international Greenpeace offices via electronic, video and print communications in a way that furthers a culture of learning and creativity. 

This is a full-time position based in Southeast Asia, with an initial 2 year contract.

Key Duties

Governance

Serve as the chief contact person between both Greenpeace boards and senior management of the organization;

Through the ED, advise board members on key governance issues;

Assist the Board in reviewing governance guidelines;

Assist with Board member recruitment and orientation;

Assist the Board Chair on relevant governance related processes within Greenpeace;

Stay abreast of best practice governance and board management trends;

Assist the ED and Board in drafting and preparing key board documents for meetings;

Manage organizational records, such as articles, bylaws, and minutes;

Manage logistical assistance for board meeting preparation and planning events.

Manage in coordination with the COO GPSEA’s legal counsels

Assist the COO in ensuring all operational activities are in compliance with Greenpeace's policies and any relevant external laws.   

Assist the COO in identifying, access and prioritize risk that may inhibit Greenpeace's ability to achieve its goals or damage its reputation and/or place staff at risk and develop risk mitigation plans to manage such risk                

Support Governance forums (i.e. Regional Management Forum, Finance and Audit Committee, Issues Committee etc.)

Strategy and Planning

Participate and support the COO in GPSEA’s strategy development

Assist SMT in developing and designing workshops for GPSEA’s Three Year-Plan development.

Manage internal communication processes, including development of communication tools,      delivery of internal communication training and management of communication content to ensure consistency and transparency;

Ensure that all internal communication reflect the Greenpeace identity and has a consistent     “voice”, look and feel, which reflects the organization’s priorities and strategic direction;

Working with the ICT unit, set and monitor standards of the GPSEA intranet;

Coordinate in-house sharing events and invite external speakers to contribute to a culture of

learning;

Manage the delivery and preparation of monthly and quarterly reports, including an organization-wide newsletter and provide content for department specific newsletters;

Internal Communications 

Performance, Accountability, and Learning

Manage in coordination with the COO and GPSEA Units as needed in the evolution of the development of GPSEA’s Monitoring, Evaluating and Reporting mechanisms in alignment to the global organization’s PAL framework.

Working with the Programme Planning Coordinator in ensuring Programme reporting processes and planning cycles are aligned to PAL

More detail in recruitment pack

APPLICATION GUIDELINES

Interested candidates are invited to write Letter of Introduction, explaining why you are qualified for the position and why you want to work for Greenpeace, fill-up the attached Application Form which you can download from http://www.greenpeace.org/seasia/about-us/Work-for-Greenpeace/Governance-Manager/ and email to: jobs.th@greenpeace.org

Deadline for Applications:    June 7, 2015

We regret that we shall be unable to acknowledge receipt of the form but should you wish to confirm that we have received your application, please call our office at tel. +63-2-3321807.

As we receive a large number of applicants for our advertised vacancies, we are unable to respond to those applicants who have not been shortlisted and we apologize for this in advance.  If you do not hear from us within two weeks of the closing date, please assume that you have not been shortlisted. 

GUIDANCE IN COMPLETING YOUR APPLICATION FORM

 Read the recruitment pack carefully before completing your application form.  The recruitment pack contains information about Greenpeace, about the job you are applying for, and brief information on employment conditions.

Complete all items in the application form. Remember that this will be our basis for shortlisting candidates. Curriculum Vitae (CVs) will not be accepted.

Make sure you email the form to the correct email address (jobs.th@greenpeace.org), addressed to the HR Department, and ensure that your application form arrives before the closing date.  Application forms received after the closing date will not be accepted.

If you have questions, kindly email jobs.th@greenpeace.org.

Thank you and we look forward to receiving your application letter and completed application form.