Finance Associate, Multiple positions

: UNOPS

: 18 May 2023

15 / June / 2023

Finance Associate, Multiple positions

Job categories Finance

Vacancy code VA/2023/B0049/26054

Department/office OP, SSC, BSSC, Bangkok Shr Serv Centre

Duty station Bangkok, Thailand

Contract type Local ICA Support

Contract level LICA-6

Duration Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

Application period 16-May-2023 to 15-Jun-2023

Please directly submit your application to this link:

https://jobs.unops.org/Pages/ViewVacancy/VADetails.aspx?id=26054

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Please note that UNOPS will at no stage of the recruitment process request candidates to make payments of any kind.

Background Information - UNOPS

UNOPS – an operational arm of the United Nations – supports the achievement of the Sustainable Development Goals (SDGs) by successfully implementing its partners’ peacebuilding, humanitarian and development projects around the world.

Our mission is to help people build better lives and countries achieve peace and sustainable development.

We are proud of our people. The UNOPS family brings together approximately 160 nationalities, represented by over 5,000 UNOPS personnel as well as some 7,800 personnel recruited on behalf on our partners. Spread across 80 countries, our workforce is rich in diversity and culture – with inclusion at its core.

We understand the importance of balancing professional and personal demands and offer several flexible working options.

Explore what we offer here.

Background Information - BSSC

The UNOPS Bangkok Shared Service Centre (BSSC) is a Shared Services Centre (SSC) unit established for the purpose of providing internal, global, cost-effective transactional services which enhance the operational capacity of UNOPS and standardize systems and procedures. The BSSC, among other functions, carries out high-quality transactional services within the area of personnel contract administration and payroll.

For young professionals, a job within UNOPS BSSC offers the opportunity to enter the United Nations system via crucial back office service delivery in an engaging and development-focused work environment as part of a dynamic and effective UN entity. BSSC jobs offer a platform of learning and exposure to UNOPS' operations and the greater UN system.

Background Information - Job-specific

Under the BSSC Finance Manager's guidance and supervision, the Finance Associate performs the Payment verification and approval and promotes a client-oriented approach consistent with UNOPS rules and regulations. The incumbent will closely work and collaborate with Programme, Project and Support Services colleagues in the local office as well as with the UNOPS HQ colleagues to exchange information and ensure accurate and consistent service delivery.

Functional Responsibilities

Summary of Key Functions

Implementation of operational strategies and procedures
Accounting, payment verification and approval support
Financial reporting and controls
Monitoring and progress control
Knowledge building and knowledge sharing

1) Ensures implementation of operational strategies and procedures, focusing on achievement of the following results:

Ensures full compliance of operations with UNOPS’ rules, regulations, policies and strategies;
Assists with input to the content of internal Standard Operating Procedures (SOPs) from an operational perspective, in consultation with the direct supervisor and office management;
Works closely with FG and policy owners to support the development and drafting of guidelines, training and communication materials;
Works closely with the Finance Manager and clients/users to ensure efficient implementation of the processes;
Ensures the delivery of the required services as per the agreed deadlines and initiates corrective actions where necessary.

2) Assist with payment verification and approval, focusing on achievement of the following results:

Ensure that all payments are in compliance with UNOPS financial rules, regulations, policies and strategies;
Review and verify Request for Payments (RFP) for accuracy and correctness of payment amount, payment currency, account code and GLA (general ledger of account) to be disbursed and charged;
The complete set of supporting documents are provided and uploaded in RFP in OneUNOPS properly and available for auditing at any time;
The selection of supplier’s profile (pay recipient) is valid and correctness of invoice indicated and entitled to currency of payment (RFP);
The invoice date and payment date of RFP (term of payment) are accurately applied in the correct accounting period;
Able to manage and obtain the requirement information or documentations from the payment initiators and portfolio managers (PM);
Assist to respond and coordinate with PM and IPAS-Finance when the funds override request is required.

3) Supports effective financial reporting and control, focusing on achievement of the following results:

Supports the preparation of monthly expenditure schedules and quarterly and year-end statements;
Contacts project colleagues and Regional Offices to verify, correct, add and improve quality of financial activities of a particular project, including financial reports;
Frequent contact with other finance staff in the organization in the preparation of payments, data reconciliation, client reporting, or audit activities;
Prepares financial statements for clients.

4) Ensures monitoring and progress control focusing on achievement of the following results:

Establishes a solid working relationship between the team and its key stakeholders;
Manages communications and ensures that stakeholders are aware of the remittance and accounts receivables team’s activities, deadlines for request submission and updates on policies and procedures.

5) Ensures facilitation of knowledge building and knowledge sharing, focusing on achievement of the following results:

Organizes, facilitates and delivers training and learning initiatives for personnel on finance-related topics;
Provides sound contributions to knowledge networks and communities of practice by synthesizing lessons learnt and disseminating best practices in human resources;
Contributes feedback, ideas, and internal knowledge about processes and best practices, utilizing them productively;
As a Key Business User, provides financial management support in the Enterprise system's financial management module to internal clients.

Competencies

Treats all individuals with respect; responds sensitively to differences and encourages others to do the same. Upholds organizational and ethical norms. Maintains high standards of trustworthiness. Role model for diversity and inclusion.

Acts as a positive role model contributing to the team spirit. Collaborates and supports the development of others. For people managers only: Acts as positive leadership role model, motivates, directs and inspires others to succeed, utilizing appropriate leadership styles.

Demonstrates understanding of the impact of own role on all partners and always puts the end beneficiary first. Builds and maintains strong external relationships and is a competent partner for others (if relevant to the role).

Efficiently establishes an appropriate course of action for self and/or others to accomplish a goal. Actions lead to total task accomplishment through concern for quality in all areas. Sees opportunities and takes the initiative to act on them. Understands that responsible use of resources maximizes our impact on our beneficiaries.

Open to change and flexible in a fast paced environment. Effectively adapts own approach to suit changing circumstances or requirements. Reflects on experiences and modifies own behavior. Performance is consistent, even under pressure. Always pursues continuous improvements.

Evaluates data and courses of action to reach logical, pragmatic decisions. Takes an unbiased, rational approach with calculated risks. Applies innovation and creativity to problem-solving.

Expresses ideas or facts in a clear, concise and open manner. Communication indicates a consideration for the feelings and needs of others. Actively listens and proactively shares knowledge. Handles conflict effectively, by overcoming differences of opinion and finding common ground.

Education/Experience/Language requirements

Education:

Completion of secondary school or equivalent is required.
BA or MA degree in Finance or Accounting may substitute required years of work experience.
Specialized training in finance or accounting is desirable.

Experience:

6 years of relevant accounting and financial experience is required.
Experience in the usage of computers and office software packages (G Suite), knowledge of spreadsheet and database packages, and experience in handling web-based management systems is desirable.

Language Requirement:

Fluency in written and oral English is required.
Knowledge of the second UN working language is desirable.

Contract type, level and duration

Contract type: Local Individual Contractor Agreement (LICA)
Contract level: LICA-6
Contract duration: Open-ended, subject to organizational requirements, availability of funds and satisfactory performance.

For more details about the ICA contractual modality, please follow this link:
https://www.unops.org/english/Opportunities/job-opportunities/what-we-offer/Pages/Individual-Contractor-Agreements.aspx

Additional Information

Please note that UNOPS does not accept unsolicited resumes.
Applications received after the closing date will not be considered.
Please note that only shortlisted candidates will be contacted and advance to the next stage of the selection process, which involves various assessments.
UNOPS embraces diversity and is committed to equal employment opportunity. Our workforce consists of many diverse nationalities, cultures, languages, races, gender identities, sexual orientations, and abilities. UNOPS seeks to sustain and strengthen this diversity to ensure equal opportunities as well as an inclusive working environment for its entire workforce.
Qualified women and candidates from groups which are underrepresented in the UNOPS workforce are encouraged to apply. These include in particular candidates from racialized and/or indigenous groups, members of minority gender identities and sexual orientations, and people with disabilities.
We would like to ensure all candidates perform at their best during the assessment process. If you are shortlisted and require additional assistance to complete any assessment, including reasonable accommodation, please inform our human resources team when you receive an invitation.
This position is stationed in Bangkok, Thailand which is a family duty station.

Terms and Conditions

For staff positions only, UNOPS reserves the right to appoint a candidate at a lower level than the advertised level of the post.
For retainer contracts, you must complete a few Mandatory Courses (they take around 4 hours to complete) in your own time, before providing services to UNOPS. For more information on a retainer contract here.
All UNOPS personnel are responsible for performing their duties in accordance with the UN Charter and UNOPS Policies and Instructions, as well as other relevant accountability frameworks. In addition, all personnel must demonstrate an understanding of the Sustainable Development Goals (SDGs) in a manner consistent with UN core values and the UN Common Agenda.
It is the policy of UNOPS to conduct background checks on all potential personnel. Recruitment in UNOPS is contingent on the results of such checks.