Finance and Administrative Assistant Officer - Thailand

ABOUT PI

Protection International (PI) is an international not-for-profit organisation registered in Belgium with regional offices in Africa and Mesoamerica, and presences in Thailand, Indonesia, Kenya, DR Congo, Colombia, Guatemala, Honduras and Belgium.

PI stands for the right to defend rights and for freedom from attacks to those who defend them. PI tailors its approach to each context and profile of defenders we support.

JOB GENERAL OBJECTIVE

The Finance and Administrative Assistant Officer plays a crucial role in providing support to Protection International in Thailand by managing financial and administrative tasks. This position requires a strong understanding of financial management, attention to detail, and the ability to handle multiple responsibilities in a fast-paced environment. This position requires frequent travel to various locations to assist the team working with community-based human rights defenders.

DUTIES & RESPONSIBILITIES

Key responsibilities:

• Contributes to the development of the organisational security plan, updates it and abides by it;
• Observes the Mandate of PI in all work carried out.

Financial Management:

• Assist in maintaining financial records, including budget tracking, expense reports, and invoices.
• Process financial transactions, including payments, reimbursements, and petty cash management.
• Conduct regular financial reconciliations and assist in preparing financial reports.
• Collaborate with the finance team to ensure compliance with financial policies and procedures.
• Assist in budget planning and monitoring, as well as grant financial management.

Administrative Support:

• Provide general administrative support to the organization, including managing correspondence, maintaining files, and organizing documents.
• Assist in scheduling meetings, preparing agendas, and taking minutes.
• Support logistics for events, workshops, and conferences, including venue bookings, travel arrangements, and accommodation.
• Help maintain office supplies inventory and coordinate procurement processes.
• Assist in maintaining and updating databases, mailing lists, and contact information.

Compliance and Reporting:

• Assist in ensuring compliance with legal and regulatory requirements related to finance and administration.
• Support the preparation of reports for internal and external stakeholders.
• Assist in maintaining organizational policies and procedures, and contribute to their improvement as needed.  

Qualifications:

• Bachelor's degree in finance, accounting, business administration, or a related field.
• Previous experience in finance, accounting, or administrative support roles.
• Solid understanding of financial management principles and practices.
• Proficiency in using financial management software and tools.
• Excellent organizational skills and ability to prioritize tasks effectively.
• Strong attention to detail and accuracy.
• Good interpersonal and communication skills. Able to communicate in English.
• Ability to maintain confidentiality and handle sensitive information.
• Knowledge of human rights issues, human rights defenders and the nonprofit sector is preferred.
• Familiarity with relevant legal and regulatory frameworks is a plus.

JOB REQUIREMENTS

COMPETENCIES MAP

Here there is an outline of the competencies required for this job position. For level required, please refer to the Competencies Dictionary.

PI VALUES

• Solidarity / Collaboration: We are committed to stand with W/HRDs and their struggle to strive for worldwide solidarity that goes beyond borders and identities.
• Grassroots ethos: We are committed to identify the needs of W/HRDs and their communities, to adapt to their realities (cultural, historical, economic, etc.), to value their work and to support their initiatives.
• Commitment to human rights: We believe that the respect of human rights will contribute to a more just global society, where everybody has the right to defend human rights and fundamental freedoms without discrimination based on their identity, nor fear of threats and attacks.
• Participatory decision-making: We promote the respect and participation of everyone in the decision-making process, and value collaborative decision-making processes. We are committed to horizontal and active listening - recognising the value in diversity of skills and ideas.
• Accountability and integrity: We are committed to share with others (both internally and externally), what we do, as an exercise of transparency that reflects a reliable and credible organisation, fostering trust amongst our partners. We maintain a zero tolerance policy on corruption.
• Creativity / learning: We are committed to reflecting on our individual and collective practices; learning from our mistakes; being open to new ideas and ways of working; sharing internally in order to learn; innovating and improving our level of understanding; and putting into practice and sharing externally in order to contribute to the work of others.

PROFESSIONAL STANDARDS

All Protection International members (staff, volunteers and interns) are committed to the PI policies such as the Anti Corruption Policy and the Security Management Policy. Protection International (PI) is an Equal Opportunity Employer and is committed to gender equality and respect for diversity.

All staff are expected to adhere to PI values, policies, and procedures.

DISCLAIMER CLAUSE

This job description is not an exhaustive list of the skills, effort, duties and responsibilities associated with position.