Administrative Assistant, based in Chiang Mai

: The International Committee of the Red Cross (ICRC)
: 1 Nov 2023
30 / November / 2023

Vacancy Notice


The ICRC Regional Delegation in Bangkok seeks to fill the following position:


Administrative Assistant, based in Chiang Mai


We are looking for a spirited team player with a can-do attitude to join our dynamic team.


As a team member of the ICRC in Chiang Mai Sub-delegation, the main task would be to provide administrative and secretarial support to the ICRC humanitarian operations in the North of Thailand.




  • Provide strong support Finance and Administration Manager of ICRC in Chiang Mai
  • Administrative responsible for a sub-delegation structure
  • Follow up of HR issues if requested
  • Contributes to the elaboration of the budget and other financial reporting
  • Maintains contacts with external interlocutors
  • Permanently updates himself/herself on any changes in the Finance and Administration Manual relating to his/her responsibilities.



  • Responsible for cashier tasks
  • Drawing up complete accounting documents (including invoice, sticker, etc.)
  • Responsible that all documents and attachments are duly signed by the person responsible
  • Validates and follow up billing of private expenses for international and local staff
  • Checking the signing financial documents, working advance based on financial rules
  • Reports of any irregularities immediately
  • Ensures respect of financial guidelines and its timely procedures
  • Maintains confidentiality of financial data


Support to Health Programme

  • Provide adequate supports to Health Team in the Chiang Mai office for accounting documents.
  • Coordinates with staff members, partner hospitals and Bangkok office in relation to medical billings, clarification, translations, and payment
  • Prepares and provides documentation wanted by donor and Health team
  • Supports to health trainings in term of working advance, contact local service providers and renting   


Human Resources

  • Maintains confidentiality of HR information, staff medical information at all time 
  • Organizes HR related file and information of staff (Rules, IDs, Leave, Resignation, Reimbursement)



  • Manages supply request in coordination with Logistics team
  • Manages internal supply request (up to 15’000 THB)
  • Organizes quotations for local purchasing and proceed to purchase
  • Purchases or approves purchases for the office in respect of the rules on financial management



  • Liaises with Welcome team for flight and hotel bookings
  • Arranges transportation and hotel for the field trips and visitors
  • Responsible for all mail and bordereau
  • Ensures proper filling and/or transmission of all administration related documents



  • Replace Finance and Administration Manager of Chiang Mai in her absence
  • Supervises housekeeper and security guard upon request
  • Liaises with landlord and Premise on contract and renting issues


  • University degree or business and administration education
  • 3 years’ work experience in a similar function
  • Very good in written and spoken English
  • Very good computer skills
  • Capacity to work independently
  • Rigorous and trustful person
  • Flexible, punctual and have high sense of responsibility



  • Positive and helpful attitudes, willing to learn and adaptable
  • Flexible and willing to work irregular schedules


  • Dynamic and challenging work in the humanitarian sector and international environment
  • Competitive salary with benefits, good working conditions and in-house training/development


Preferred starting date: 2 January 2024



Submission deadline for applications: 30 November 2023




The ICRC values diversity and is committed to creating an inclusive working environment.  We welcome applications

from all qualified candidates, regardless of background, race, religion, gender, age, disability, or status.




Qualified applicants are requested to submit their comprehensive CV and letter of motivation in English, as well as salary expectations, following this format for the subject line: POSITION – First Name Surname by email only to: ban_recruitment_services@icrc.org



Kindly note that only short-listed candidates will be invited for the interview and the ICRC will not keep the files of applicants who were not shortlisted

Contact : ban_recruitment_services@icrc.org


ขณะนี้มีเวปไซด์ปลอม หลอกให้โอนเงินบริจาคในนาม Oxfam โดยใช้ชื่อว่า th-oxfam.org กับ th-oxfam.com จึงขอแจ้งมา ณ ที่นี้ว่าปัจจุบัน องค์การอ็อกแฟมในประเทศไทยไม่ได้เปิดระดมทุนจากประชาชนทั่วไป และไม่มีการเปิดรับบริจาคใดๆ ทั้งสิ้น

At present, there are fake website under the names of th-oxfam.org and th-oxfam.com asking for donation, therefore, kindly be informed that Oxfam in Thailand currently does not accept any individual donation from the public and does not conduct any fundraising activity.
Please beware of donation scams!

เตือนภัย! ขณะนี้มีเว็บไซต์ปลอมและกลุ่มไลน์หลอกให้โอนเงินบริจาคให้แก่ Save the Children Thailand ทางมูลนิธิขอแจ้งว่าเว็บไซต์ของเรามีเพียง http://thailand.savethechildren.net เท่านั้น Save the Children Thailand ไม่อนุญาตให้บุคคลใดเรียกร้องและรับเงินบริจาคแทนมูลนิธิ และจะไม่ขอเงินบริจาคผ่านทางไลน์ หากท่านสงสัยว่าอาจจะกำลังถูกหลอกลวง กรุณาแจ้งตำรวจได้ทาง https://www.pct1599.net

Beware! There are currently fake websites and unauthorised LINE groups calling for donation, falsely claiming to be associated with Save the Children Thailand. Please be informed that our official website is http://thailand.savethechildren.net. We do not authorise any individuals to call for and accept donations on our behalf, and never ask for donations through LINE. If you have concerns that you are being deceived, please report directly to the police reporting channel - https://www.pct1599.net.

About Us

เว็บไทยเอ็นจีโอ สนับสนุนการใช้สัญญาอนุญาตครีเอทีฟคอมมอนส์และเผยแพร่แนวคิดวัฒนธรรมเสรี เนื้อหาในเว็บไซต์ไทยเอ็นจีโอดอทโออาจี ท่านสามารถเอาไปใช้งานได้เลยโดยไม่ต้องขออนุญาต เพียงท่านระบุที่มาและห้ามทำการค้า

ThaiNGO Team

ติดต่อประสานงาน - Contact
Tel : 099-014-3797

ผู้ดูแลเว็บ - Webmaster
Tel : 080-078-4016

บรรณาธิการ - Editor
Tel : 082-178-3849

Email : webmaster@thaingo.org

Office Hours : Mon-Fri , 9.00-17.00

Contact Info

2044/23 ถ.เพชรบุรีตัดใหม่ บางกะปิ ห้วยขวาง กรุงเทพ 10310

2044/23 New Phetchaburi Road, Bangkapi, Huai Khwang, Bankok 10310

+662 314 4112