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Administrative Assistant, based in Chiang Mai

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: The International Committee of the Red Cross (ICRC)
: 1 Nov 2023
30 / November / 2023

Vacancy Notice

 

The ICRC Regional Delegation in Bangkok seeks to fill the following position:

 

Administrative Assistant, based in Chiang Mai

 

We are looking for a spirited team player with a can-do attitude to join our dynamic team.

 

As a team member of the ICRC in Chiang Mai Sub-delegation, the main task would be to provide administrative and secretarial support to the ICRC humanitarian operations in the North of Thailand.
 

ACCOUNTABILITIES AND RESPONSIBILITIES:

 

General

  • Provide strong support Finance and Administration Manager of ICRC in Chiang Mai
  • Administrative responsible for a sub-delegation structure
  • Follow up of HR issues if requested
  • Contributes to the elaboration of the budget and other financial reporting
  • Maintains contacts with external interlocutors
  • Permanently updates himself/herself on any changes in the Finance and Administration Manual relating to his/her responsibilities.

 

Finance

  • Responsible for cashier tasks
  • Drawing up complete accounting documents (including invoice, sticker, etc.)
  • Responsible that all documents and attachments are duly signed by the person responsible
  • Validates and follow up billing of private expenses for international and local staff
  • Checking the signing financial documents, working advance based on financial rules
  • Reports of any irregularities immediately
  • Ensures respect of financial guidelines and its timely procedures
  • Maintains confidentiality of financial data

 

Support to Health Programme

  • Provide adequate supports to Health Team in the Chiang Mai office for accounting documents.
  • Coordinates with staff members, partner hospitals and Bangkok office in relation to medical billings, clarification, translations, and payment
  • Prepares and provides documentation wanted by donor and Health team
  • Supports to health trainings in term of working advance, contact local service providers and renting   

 

Human Resources

  • Maintains confidentiality of HR information, staff medical information at all time 
  • Organizes HR related file and information of staff (Rules, IDs, Leave, Resignation, Reimbursement)

 

Logistics

  • Manages supply request in coordination with Logistics team
  • Manages internal supply request (up to 15’000 THB)
  • Organizes quotations for local purchasing and proceed to purchase
  • Purchases or approves purchases for the office in respect of the rules on financial management

 

Welcome/Secretariat

  • Liaises with Welcome team for flight and hotel bookings
  • Arranges transportation and hotel for the field trips and visitors
  • Responsible for all mail and bordereau
  • Ensures proper filling and/or transmission of all administration related documents

 

Others

  • Replace Finance and Administration Manager of Chiang Mai in her absence
  • Supervises housekeeper and security guard upon request
  • Liaises with landlord and Premise on contract and renting issues


YOUR PROFILE:

  • University degree or business and administration education
  • 3 years’ work experience in a similar function
  • Very good in written and spoken English
  • Very good computer skills
  • Capacity to work independently
  • Rigorous and trustful person
  • Flexible, punctual and have high sense of responsibility

 

 

  • Positive and helpful attitudes, willing to learn and adaptable
  • Flexible and willing to work irregular schedules
     

WE OFFER:

  • Dynamic and challenging work in the humanitarian sector and international environment
  • Competitive salary with benefits, good working conditions and in-house training/development
     

 

Preferred starting date: 2 January 2024

 

 

Submission deadline for applications: 30 November 2023

 

 

 

The ICRC values diversity and is committed to creating an inclusive working environment.  We welcome applications

from all qualified candidates, regardless of background, race, religion, gender, age, disability, or status.

 

 

 

Qualified applicants are requested to submit their comprehensive CV and letter of motivation in English, as well as salary expectations, following this format for the subject line: POSITION – First Name Surname by email only to: ban_recruitment_services@icrc.org

 

 

Kindly note that only short-listed candidates will be invited for the interview and the ICRC will not keep the files of applicants who were not shortlisted

Contact : ban_recruitment_services@icrc.org

Comments

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โปรดระวังผู้ไม่หวังดีแอบอ้างเพื่อหลอกลวงเงินบริจาคจากท่าน

At present, there are fake website under the names of th-oxfam.org and th-oxfam.com asking for donation, therefore, kindly be informed that Oxfam in Thailand currently does not accept any individual donation from the public and does not conduct any fundraising activity.
Please beware of donation scams!


เตือนภัย! ขณะนี้มีเว็บไซต์ปลอมและกลุ่มไลน์หลอกให้โอนเงินบริจาคให้แก่ Save the Children Thailand ทางมูลนิธิขอแจ้งว่าเว็บไซต์ของเรามีเพียง http://thailand.savethechildren.net เท่านั้น Save the Children Thailand ไม่อนุญาตให้บุคคลใดเรียกร้องและรับเงินบริจาคแทนมูลนิธิ และจะไม่ขอเงินบริจาคผ่านทางไลน์ หากท่านสงสัยว่าอาจจะกำลังถูกหลอกลวง กรุณาแจ้งตำรวจได้ทาง https://www.pct1599.net

Beware! There are currently fake websites and unauthorised LINE groups calling for donation, falsely claiming to be associated with Save the Children Thailand. Please be informed that our official website is http://thailand.savethechildren.net. We do not authorise any individuals to call for and accept donations on our behalf, and never ask for donations through LINE. If you have concerns that you are being deceived, please report directly to the police reporting channel - https://www.pct1599.net.

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