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Who we are:  The International Rescue Committee (IRC) is one of the world’s leading agencies working in post- conflict and development contexts, supporting communities in over 40 fragile, failed and developing states. In this capacity, we work to restore safety, dignity and hope to millions who are uprooted, struggling to endure and wishing to advance on a path of development.

What we do: The IRC has been working in Myanmar since 2008 and is committed to implementing quality programming to improve the wellbeing of the most vulnerable populations in the areas of livelihoods, water and sanitation, health, and social development.   IRC programming reflects a commitment to sustainable solutions, and believes this is achieved through participatory approaches such as community driven development, community disaster risk reduction, and capacity building of local partners.

Our Culture: The IRC values the diversity of our staff and recognizes that our work is best accomplished through the true collaboration of individuals from many cultures with a great variety of skills and perspectives. In support of this core value, the IRC maintains and enforces policies to foster relationships that respect the dignity and worth of each individual.

We uphold our policies in accordance with principles of international law and codes of good conduct, and we affirm that all IRC staff members are responsible for promoting fundamental human rights, social justice, human dignity and the equality of men, women and children. IRC staff must treat every person without distinction on the basis of his or her race, gender, religion, color, national or ethnic origin, marital status, sexual orientation, age or disability.

Your Mission:

The Supply Chain Coordinator is responsible for the management and delivery of effective Supply Chain support throughout the country program in compliance with IRC and donor regulations. Key responsibilities include procurement, transport, inventory, asset management.

The Supply Chain Coordinator will:

·       Collaborate and coordinate with Programs and Finance to ensure integrated and harmonized operational systems.

·       Collaborate with Finance Controller to ensure that internal controls are met with minimum of bureaucracy.

·       Work with Field Office Supply Chain Staff and Field Coordinators to ensure effectiveness, countrywide uniformity of Supply Chain structure and implementation of the IRC’s standard operating policies and procedures.

Implement job and site specific trainings to ensure that Supply Chain staff’ possess the knowledge and skills commensurate with their responsibilities.

Your Job Scope includes but not limited to:

Compliance: Ensure that Supply Chain policies and procedures are in compliance with applicable IRC and funding source policies, procedures and requirements. All locations and staff act in accordance with the policies.

·       Maintain and update donor guidelines related to Supply Chain field (procurement, asset, etc).

·       Update as required the IRC standards in terms of assets/equipment to be purchased.

·       Monitor Supply Chain sections of budgets and track and track expenditure. Follow up as necessary including timely information and budgetary comments regarding any realignment.

·       Finalize Procurement Plans for all grants.

·       Ensure all donor reports for assets are completed and submitted to the Grants Department on time.

·       Disposal of assets is reviewed annually and donor requirements followed as necessary.

·       Familiarize with various donor regulations.

Training & Outreach: Proactively develop the skills of IRC staff to understand and utilize Supply Chain tools and services to design and implement quality programming.

·       Work with field staff to identify Supply Chain needs and ensure the issues are raised in new budget development.

·       Ensure all Supply Chain staff are aware of and in compliance with IRC procurement, asset and stock management, transport, communications, etc, in order for them to clearly share this information.

·       Assist Supply Chain staff in working with program staff towards establishing procurement plans before the start of each grant ensuring they fit the activities in the budget, are donor compliant and realistic in

terms of timing.

·       Ensure monthly Supply Chain reports are submitted from each field. Review and follow up as necessary.

Staff Management: Practice excellent human resource management, supporting the development, promotion and retention of a motivated team of qualified and experienced staff.

·       Identify staffing and/or skill gaps and see that these gaps/needs are filled and support the recruitment of all Supply Chain staff and provide day to day supervision of department.

·       Provide feedback through regular performance evaluations.

·       Ensure that any staff discipline follows a progressive methodology which provides for clear and structured improvement.

·       Develop long term plan for continued quality leadership by providing staff development and succession plans.

Systems:

·       Ensure procurement is done according to IRC and/or donor regulations.

·       Ensure that staff participating in tender committees are trained and understand their roles.

·       Ensure clear delineation of roles for procurement.

·       Ensure the update of the pre-selected suppliers list.

·       Ensure transport services are cost efficient and reliable.

·       Ensure stocks are secure, well managed and documented.

·       Ensure assets and property are effectively managed, asset list is updated regularly and assets are disposed according to IRC and/or donor regulations.

·       Ensure IT systems are reliable and provide the required levels of connectivity and ensure the good working order of all IT networks.

·       Supervise the good working order of the communications systems used by IRC (Mobile, Internet devices, Generator, solar, etc.).