ThaiNGO

Terms of Reference (ToR)

Retainer Legal Advisor -Thailand

September 2026

ORGANISATION: Humanity & Inclusion (HI) (Legal Name Handicap International)

TERM OF REFERENCE:  Retainer Legal Advisor -Thailand

CONTRACT TYPE: Service

1. BACKGROUND - ABOUT HUMANITY & INCLUSION

Humanity & Inclusion, is a non-profit association organized in compliance with French law of July 1, 1901, domiciled at 138 Avenue des Frères Lumière 69008 Lyon, France ", registered in Thailand and domiciled in the following address 9/243 Intarakiree Road, Maesot District, Tak- 63110. Operating under the name of “Humanity & Inclusion” and represented by Mr. Reinier CARABAIN, Country Manager, authorized by its chairman.

“Outraged by the injustice faced by people with disabilities and vulnerable populations, we aspire to a world of solidarity and inclusion, enriched by our differences, where everyone can live in dignity”

For further information about the association: www.hi.org

2. OBJECTIVE OF THE CONSULTANCY 

The objective of this engagement is to provide HI Thailand with professional legal advisory service, including expert legal advice, guidance, and strategic support to ensure compliance with applicable legal and regulatory framework. 

HI Thailand therefore invites proposals from qualified law firms or individual attorneys/ legal advisors to provide legal advisory services on a regular and as needed basis in accordance with the scope of work outlined below. 

3. SCOPE OF WORK 

HI Thailand is seeking a highly qualified and experienced Legal Advisor to provide professional legal advice and support to the organization on an as-needed basis. The scope of services will include, but is not limited to, the following:  

• Review policies, contracts, MOU or any other document to ensure compliance with applicable national law.
• Review National staff terms and conditions for HI Thailand, provide input to confirm with the Labour Act. 
• Provide legal advice and professional solutions on matters including but not limited to contracts, labour, employment, tax etc.
• Provide advice to ensure HI Thailand fulfils all the required legal statutory and regulatory compliances. 
• Provide regular information regarding the change of laws, rules and regulations, directives related to HI’s activities and the potential impacts and opportunities of such changes within frameworks of HI. 
• Draw up the formalities for the amicable settlement of arbitration and disputes which may arise during contracts implementation; analyzing complex situations and disputes in contracts including dispute resolution.  
• Engage in preparing and translating legal documents if required.
• Act as HI Thailand legal representative in the court litigation, official transactions, and other matters in which legal advice and other assistance is required.

4. Fees and Charges

(a) Legal services shall provide: 

• The quotation rate for per hour service including withholding tax , Or
• Daily service rate for long term retainer legal advisor assignment

(b) The contract period shall be 1 year initially with possibility to extend for further 2 years. 

5. DELIVERABLES 

HI would seek: 

• Response to questions would be expected within a few days to one week depending upon the urgency of the request. 
• Policy and document reviews and feedback would be expected within two weeks from the date the policy or document is shared. 
• Availability of legal advisor would be expected when contacted by HI for the requested services.  

6. PROFILE OF THE LEGAL ADVISOR 

Minimum profile 

• At least 5 years’ experience and extensive knowledge on the legal regime governing INGOs in Thailand.
• Extensive experience and knowledge of labour law.
• Minimum 3 years of working experience in providing support to similar type of organization - Fluency (spoken and written) in English and Thai 

7. APPLICATION & FORMALITIES 

PROPOSALS FROM INTERESTED LEGAL ADVISORS SHOULD INCLUDE:

• Curriculum vitae of legal advisor (or team of legal advisors) proposed
• Presentation of the Legal advisor’s firm
• Barrister certification (authorization to practice the law in the country) 
• Legal Registration (as per consultant’s country of registration/incorporation)
• A financial proposal, inclusive of all costs and applicable taxes 
• A proposed schedule
• 3 client references

Humanity & Inclusion encourages qualified people with disabilities or chronic illness and women to apply.

EVALUATION OF THE APPLICATIONS WILL BE MADE THROUGH A SELECTION COMMITTEE IN 2 PHASES:

• Administrative compliance:
  • Completeness of application.
  • Minimum profile criteria are met 
• Bid Evaluation, as per weighted criteria below:
  • Prior relevant experience Labor / employment & Tax legal advice or representation (30%)
  • Prior relevance experience of legal advice to International NGO (30%)
  • Relevance of means and schedule to ToR (10%)
  • Financial offer (30%) 

Only candidates who passed the administrative selection will be taken into consideration for the bid evaluation. Bidders may be invited for a (MS Teams) interview. HI reserves the right to contact the applicants for further information before the final selection of the selection committee. 

“Humanity & Inclusion is committed to protect the rights of the children and opposes to all forms of child exploitation and child abuse. HI contractors must commit to protect children against exploitation and abuse”.

THE DEADLINE FOR SUBMISSION OF PROPOSAL is 30 September 2026, 5:00 PM local time.

PROPOSALS SHOULD BE SUBMITTED TO: procurement@thailand.hi.org The subject of the email must be “Retainer Legal Advisor -Thailand”