Regional Program Assistant/Officer – AMPLIFY, WPS
Location: Bangkok, Thailand
Duration: 1-year with potential to extend
Summary of Job Responsibilities:
AMPLIFY is an initiative of The Asia Foundation and the New Zealand Ministry of Foreign Affairs and Trade that aims to address the problem that women living in ASEAN are disproportionately impacted by armed conflicts and human security threats. At the country level, the program will concentrate efforts on Cambodia, Lao PDR, and Myanmar working at three levels of engagement to support Women, Peace, and Security (WPS) policy development; CSO initiatives; and community level peacebuilding. At the regional level AMPLIFY supports ASEAN’s Regional Plan of Action on WPS and other regional women’s peace initiatives.
The Asia Foundation (TAF) is a non-profit international development organization committed to improving lives across a dynamic and developing Asia with areas covering economic opportunity, governance, women empowerment, environmental resilience and international relations. TAF is looking for a motivated, organized and enthusiastic Program Assistant to support the regional AMPLIFY program.
This is a full-time position to support AMPLIFY program, with the potential to support other programs in Thailand office.
Supervision:
The Program Assistant/Officer will report to the Regional Team Leader (RTL) of AMPLIFY.
Responsibilities:
This position will support the RTL in managing the regional elements of the AMPLIFY program, including tracking activities, partners and expenditure; contract and administrative support; event logistics; reporting, data and knowledge management; and program communications. She/He will also support AMPLIFY’s Myanmar program.
Program coordination and administration
Program support and coordination
- Coordinate with regional and country program teams, and other TAF units as requested, to plan, monitor and report on activities, expenditure and milestones.
- Maintain the program calendar of key milestones and deadlines, and keep program-related records in line with TAF’s and AMPLIFY’s procedures and systems.
- Contribute to program activity planning, with guidance from the RTL, including drafting sections of concept notes and helping to develop ideas for grants and events.
- Participate in program meetings and events, take minutes when required, and flag key action points to the relevant teams.
Contracts, grants and finance
- In collaboration with the Finance and Grants teams, support the administration of contracts and procurement, including monitoring deliverables and reviewing invoices.
- Support the administration of grants to regional partners, including monitoring activities and ensuring that updates and reports are received in a timely manner.
- Provide administrative support on payments, entitlements, travel arrangements and claims.
- Assist with budget estimates under the guidance of the Finance team.
Events and activities
- Support the planning of regional events and meetings, including drafting agendas, preparing invitations, and liaising with TAF offices, donors, government partners and CSOs on content and participation.
- Coordinate event logistics, including venues and participant travel and accommodation in line with TAF requirements, provide in-person support during events, and help with post-event follow-up and reporting.
Knowledge management, reporting and monitoring
- Support program knowledge management and coordinate communication with the wider team.
- Support the drafting, design and finalization of annual, quarterly and other program reports, as well as any other reports required by the donor.
- Support the Regional MERL Specialist by collecting and extracting data from a range of sources and updating program databases and trackers.
- Conduct basic research and analysis tasks for the regional team.
Communications
- Prepare presentations and simple communications products, such as program one-pagers, slide decks and program updates, in coordination with the communications and country teams.
- Manage the communications calendar and maintain a database of communications products, including media coverage.
Other
- Perform other duties as assigned by the RTL
Requirements:
- Thai nationality
- Bachelor's degree in social sciences, international relations, communications, gender studies or related (master’s degree or equivalent is preferred).
- 2-5 years of relevant experience, in development, research, public policy, or international relations, communications and/or program management.
- Attention to detail and highly organized.
- Strong oral and written communication skills in English.
- Skilled in Microsoft office as well as basic design software (e.g. Canva).
- Proven ability to work productively and independently in a hybrid setting, to be responsive to requests, and to be result-oriented.
- Ability to work in diverse cultural contexts.
Preferences:
- Experience with The Asia Foundation and knowledge of the Foundation’s systems, procedures, program approaches, and program design, implementation and review tools and resources.
- Experience in budgeting and basic financial administration, or willingness to learn.
- Experience in monitoring and evaluation, or willingness to learn.
- Experience organizing data and documents, or working with knowledge management systems.
- Demonstrated interest in increasing knowledge and experience in development programs, especially in conflict prevention, peacebuilding and WPS.
- Competency in developing communications products.
- Willingness to travel in ASEAN countries.
How to apply:
The Asia Foundation is an equal opportunity employer. Please send your cover letter and resume as a single PDF to amplifyinfo@asiafoundation.org by Tuesday 1st December 2026 (GMT+7), with the subject title “Application – Regional Program Assistant/Officer – AMPLIFY26”. Only candidates that are shortlisted will be contacted by email for the interview.
