: Abt Associates/Clean Power Asia
: Nonprofits / องค์กรไม่แสวงหาผลกำไร
: 2579
: 13 July 2016
22 July 2016
Terms of Reference
Accountant
Overview
Abt Associates seeks an Accountant for the USAID Clean Power Asia activity in Bangkok, Thailand. The Accountant will support the Finance and Administrative Manager in the performance of all accounting duties for the activity, including design and implementation of accounting systems and internal and external financial reporting.
The Accountant will manage all bookkeeping activities, bank accounts and cash flow to ensure that sufficient funds are available for effective implementation of the Clean Power Asia activity. Additionally, the Accountant will apply adequate and appropriate internal controls to meet generally recognized accounting standards and ensure compliance with USAID regulations and Abt Associates’ policies and Standard Operating Procedures. S/he will report to the Finance and Administrative Manager.
Candidates must have experience in accounting. Experience working with a USAID project preferred. Candidates must have demonstrated strong organizational skills and resourcefulness, as well as completely fluent spoken and written English.
Key responsibilities
Manage all program bookkeeping, bank accounts and cash flow
Assist with payroll for local staff
Ensure that all financial transactions are consistent with policies and regulations of USAID, Abt Associates, and the government of Thailand
Enter financial data in the accounting software system and submit to HQ monthly financial reports
Maintain project bank accounts and ensure proper monthly bank reconciliations
Compile supporting documents for each invoice and payment request, ensuring that files are clear and complete
Provide upkeep for the financial filing systems, both hard copy and soft-copy files
Perform other duties as designated by the supervisor
Ensure subcontractors and project expenditures including procurement comply with USAID regulations
Compiles monthly and quarterly financial reporting including field reports on all accounts
Monitors monthly financial performance in relation to budgets and forecasts, obligated funds, commitments, and advances to subs and consultants, and assist in preparing any necessary revisions
Provides detailed analysis of costs, budgets, contract, and funding agency requirements as needed
Skills/Knowledge Required
Degree in accounting or business administration or related field
5 years work experience in financial or managerial accounting
Previous experience in accounting for USAID projects in Thailand preferred
Evidence of ability to, within USAID financial and management systems, regulations and reporting requirements, be creative and flexible
Skill in organizing resources and establishing priorities
Strong oral, written and presentation skills in English
Ability to gather data, compile information and prepare reports
Strong computer skills (word processing, graphic programs and excel spread sheets)
Familiarity with the USAID procurement process strongly desired
Interested candidates may submit their CV to cparecruitment@abtassoc.com referencing “Accountant” in the subject line. Candidates MUST indicate their salary history and availability. No other documents are required at this time. Applications will be accepted until July 22, 2016.
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Terms of Reference
Finance and Administrative Manager
Overview
Abt Associates seeks a Finance and Administrative Manager for the USAID Clean Power Asia activity in Bangkok, Thailand. The Finance and Administrative Manager be responsible for all financial and administrative functions of the office, including the management of accounting and financial transactions of the project, financial reporting, and management of the daily office administration.
Administrative duties include inventory management, domestic travel and human resource issues. S/he will ensure compliance with local laws, USAID regulations, and Abt Associates’ policies and Standard Operating Procedures.
S/he will oversee and manage all bookkeeping activities and treasury management, including bank accounts and cash flow to ensure adequate funds are available for effective project implementation. S/he will ensure that adequate and appropriate internal controls are in place to meet generally recognized accounting standards. Additionally, the Finance and Administrative Manager will supervise the Accounting staff in the Bangkok Office. S/he will report to the Deputy Chief of Party.
Candidates must have experience with accounting and financial and administrative management. Experience working with a USAID project preferred. Candidates must have demonstrated strong organizational skills and resourcefulness, as well as completely fluent spoken and written English.
Key responsibilities
Manage all program operations including administration, logistics, procurement, budgeting, financial, property and database oversight
Supervise all financial operations including cash flow management
Preparation of payroll for local staff
Ensure that all financial transactions and practices are consistent with policies and regulations of USAID, Abt Associates, and government regulations
Verify financial data in the accounting software system and submit to HQ monthly financial reports
Monitor project bank accounts and verify proper monthly bank reconciliations
Verify all invoices and payment requests, ensuring that supporting documents for each transaction are clear and complete
Manage the local procurement of goods and services following all relevant USAID and Abt Associates’ policies and procedures, including the development of specifications and the requests for quotations or solicitations for bids
Manage all office administrative and finance filing systems, both hard copy and soft-copy files
Supervise accounting staff
Coordinate logistics for workshops, meetings and events conducted in Bangkok
Perform other duties as designated by the supervisor
Directs the hiring and activities for project, administrative, and support staff
Supervises office functions and activities related to procurement, travel, records and filing systems, and short-term technical assistance mobilization
Ensure project adherence to local laws, USAID regulations, and project agreement
Skills/Knowledge Required
Degree in accounting or business administration
Ten years work experience in financial and/or managerial accounting
Five years of progressively responsible work experience managing accounting systems for USAID projects in Thailand preferred
Demonstrated knowledge of USAID financial and management systems, regulations and reporting requirements, and evidence of ability to, within those requirements, be creative and flexible
Skill in organizing resources and establishing priorities
Strong oral, written and presentation skills in English
Ability to gather data, compile information and prepare reports
Strong computer skills (word processing, graphic programs and excel spread sheets)
Experience managing regional project operations
Familiarity with the USAID procurement process strongly desired
Excellent computer software skills in MS Excel and Word
Interested candidates may submit their CV to cparecruitment@abtassoc.com referencing “F&A” in the subject line. Candidates MUST indicate their salary history and availability. No other documents are required at this time. Applications will be accepted until July 22, 2016.
