Purpose:

Working in 50 developing countries across Africa, Asia and the Americas. Plan aims to reach as many children as possible, particularly those who are excluded or marginalized with high quality programs that deliver long lasting benefits by increasing its income, working in partnership with others and operating effectively.

This holding position is responsible for the day to day, end-to-end transactions mainly entries onto the SAP system at the ARO Bangkok office. The position is directly accountable in ensuring the efficient operation of the SAP system and the timely processing of voucher checks and other relevant services in the ARO Bangkok office.

Dimensions of Role 

• This position reports to the Regional Finance Officer (ARO Bangkok) and a team member of the wider, broader ARO regional office family.
• Works internally with regional staff and is likely be involved in liaison with external offices (eg COs, Manila RHQ, etc.) in sourcing and clearing relevant information necessary for the SAP data updates.
• Submission of government reports: tax remittances, SEC & labor reports, etc.

Typical Responsibilities - Key End Results of Position: 

• Responsible for the day to day data entry onto the SAP system, ensuring that the SAP continuously processes data and generates reports as necessary. SAP issues are well coordinated to GHD and other SAP experts in resolving bottlenecks and other operational SAP challenges.
• Process the end-to-end payment voucher packages; ensuring completion of relevant documents for review and approval of authorized signatories.
• Timely submission of tax reports and other remittances to the respective government offices.
• Participate in the annual physical count of fixed assets to ensure that fixed asset register are updated each year.
• Maintain updated subsidiary schedules (ledgers) on advances to partners and all balance sheet accounts (ie receivable and payable accounts) to facilitate validation and reconciliation of outstanding accounts
• Monitor monthly and maintain log to record relevant adjustments as necessary: advances & related expense reports, prepayment and accrual. (Note: depreciation, international salaries, and intercompany accounts are centralized at ARO Manila RHQ).
• Time respond to bank errands specially fund transfer, withdrawals and deposits.
• Maintain a filing systems ensuring that voucher support documents are properly voided and retain within the required period.
• Assist in the completion of the year-end reports, budget consolidation and audits.

Dealing with Problems:

• Complies with corporate policies and standards: Child Protection Policy, IT Policy, Anti-Fraud and Corruption Policy, Confidentiality Policy, Code of Conduct, whistle Blowing, HR Policies and Procedures

Communications and Working Relationships:

• Internal-High: ARO Bkk staff, vendors Medium: ARO Manila finance staff, SAP users; IH finance/SAP team
• External – Medium: CO staff, government agencies. Low: banks & vendors

Knowledge, Skills, Behaviors, and Experience Required to Achieve Role’s Objectives:

Education   : University graduate in Accounting

Training: Accounting and financial processing

Experience :  

• At least 2 years experience in accounting and administrative operations.
• Experience working with INGOs
• Preferably with SAP exposure and learning experience.      

Functional Competencies

• Technical knowledge on accounting principles

• Analytical and critical thinking
• Application of appropriate technology
• Organizational skills
• Communication and interpersonal
• Valuing diversity
• Attention to details and quality output focused
• Being a team player

Physical Environment and Demands:

• This position is based at the ARO ro Bangkok office and does not require travel.
• On exceptional cases, work may demand during night time, weekends and holidays to come up with work slippages or to meet reporting deadlines.

Application Process:

Please send your CV and a covering letter explain why your skills, knowledge and experience meet the requirements of this job to PlanAsia.JobVacancies@plan-international.org by 5.00pm local time Bangkok on Friday 30th December 2016. Please state clearly in the subject title of the email the job you are applying for.

Duration of contract:

3 Years with possibility to extend.