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Receptionist/Administrative Assistant

: Pact

: Nonprofits / องค์กรไม่แสวงหาผลกำไร

: 2740

: 9 August 2017

18 August 2017

Position Title:                         Receptionist/Administrative Assistant

Supervisor:                            Operations Manager

Type of Appointment:          Full time, local hire position

Organization:                         Pact

Location:                                Bangkok, Thailand

 

Pact Overview:

At the heart of Pact is the promise of a better tomorrow.  The promise of a healthy life.  Of a decent livelihood. Of sustainable natural resources that benefit communities.  Now more than ever in its 42-year history, Pact is helping millions of people who are poor and marginalized discover and build their own solutions and take ownership over their future.

Pact enables systemic solutions that allow those who are poor and marginalized to earn a dignified living, be healthy, and take part in the benefits that nature provides. Pact accomplishes this by strengthening local capacity, forging effective governance systems, and transforming markets into a force for development.

 

Position Summary:

The Receptionist/Administrative Assistant will welcome visitors, take callers, and provide administrative support services to all staff. The Receptionist/Administrative Assistant is responsible for making sure that basic office functions are working smoothly.

 

Specific Duties and Responsibilities: 

• Greet visitors and manage the reception area, to ensure effective telephone and mail communications
• Maintain professional image internally and externally
• Answer and distribute calls
• Process stationary requests & office supplies
• Process incoming field staff, arrange hotel accommodations and scheduling orientation/meetings
• Provide administrative support to all Pact staff
• Assist with travel accommodations and travel reconciliations
• Assist with acquiring expatriate work permits, visas and other documents
• Assist with meetings and conferences
• Maintain electronic filing system, including scanning and filling
• Manage conference room, reservations, setting up conference calls, set up AV, etc.
• Performs other duties as assigned

 

 Qualifications, Skills, Knowledge:

• Ability to sustain interpersonal and professional relationships with internal colleagues and contacts in donor and peer organizations
• Strong planning and time management skills, ability to handle high-volume, fast-paced work environment.
• Attention to detail
• Creativity and flexibility
• Competence using common desktop applications and internal systems, including Microsoft Office Suites

Requirements:

• University degree in relevant field
• Minimum of (2) two years’ work experience in a professional office
• Work experience in a similar role
• Strong interpersonal and intercultural communication skills
• Strong written and spoken English
• High energy and ability to multitask
• Attention to details and deadline oriented
• A demonstrated interest in international development

 

How to Apply:

Interested candidates are invited to submit a cover letter and CV to Pact Thailand Human Resources Unit via thailandrecruitment@pactworld.org by 18 August 2017.

Only short-listed candidates will be contacted.

 

Pact is an equal opportunity employer and does not discriminate in its selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age, membership in an employee organization, or other non-merit factors.

 

 

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