รบกวน copy ข้อความด้านล่างนี้นะครับ
FINANCE AND OPERATIONS OFFICER
The position is full time - 5 days (40 hours) per week and offered until 31 December 2018, with opportunity for extension subject to funding.
Application close: 23 March 2018
Job start: 02 April 2018
Remuneration: US$ 2,000 (monthly)
This position is open to THAI NATIONALITY only.
Interested in this position?
Please send a cover letter and your CV including two referees to Mr. Phornchai Chiravinijnandh, Finance Manager (firstname.lastname@example.org) by 23 March 2018, midnight Bangkok time.
To provide financial and administrative support to the Sustainable HIV Financing in Transition (SHIFT) program, including effective financial recording and data entry, support with logistical arrangements for meetings, events and travel, office operations and human resources.
Location and Reporting Structure
This position is based in Bangkok, Thailand. It reports directly to the Finance Manager in Bangkok. No subordinates report directly to this position. This position manages external contractors from time to time.
In Australia, AFAO leads the national effort to end HIV on behalf of its member organisations who represent the diverse communities most affected by HIV – lesbian, gay, bisexual, transgender and intesex communities, sex workers, people who inject drugs, people with HIV and Aboriginal and Torres Strait Islander communities. Our close connections with our communities provide us with rapid intelligence on changes in Australia’s HIV epidemic, allow us to mobilise and respond quickly and to act as a trusted communication channel to government, research and clinical partners.
AFAO’s members are the AIDS Councils in each State and Territory, the National Association of People Living with HIV Australia (NAPWHA), the Australian Injecting and Illicit Drug Users League (AIVL), the Anwernekenhe National Aboriginal and Torres Strait Islander HIV/AIDS Alliance (ANA) and Scarlet Alliance, the Australian Sex Workers Association. AFAO’s affiliate members are Positive Life NSW, the Bobby Goldsmith Foundation and the New Zealand AIDS Foundation.
Internationally, AFAO contributes to the development of effective HIV policy and programs in Asia and the Pacific, fosters the development of regional and country-level community responses to HIV, and represents Australia’s community response to HIV in global forums. AFAO has implemented a range of community and capacity development initiatives across Asia and the Pacific and contributes advice on global HIV strategic issues. Internationally, AFAO aims to strengthen advocacy capacity among HIV community based organisations, develop community leadership and assist in the development of strong and effective community based organisations.
AFAO has secured funding for a new regional program – Sustainable HIV Financing in Transition (SHIFT) – through the Global Fund to Fight AIDS, Tuberculosis and Malaria. The program will operate in four transition countries in Asia, namely Indonesia, Malaysia, the Philippines and Thailand during 2017 and 2018. AFAO is the Principal Recipient for the program and will work with two regional Sub-Recipients, the Asia Pacific Council of AIDS Service Organisations (APCASO) and the Asia Pacific Coalition on Male Sexual Health (APCOM), and country Sub-Recipients in each of the four program countries.
SHIFT’s aim is to ensure countries have sustainable, cost effective and strategically allocated funding for their HIV responses covering key populations and civil society. Priority technical areas include transition planning, allocative efficiency, adequate fiscal space for HIV programming, universal health coverage, sustainable funding mechanisms for civil society organisations and key population networks and the cost of criminalisation.
• Support the Finance Manager in ensuring robust financial management of the SHIFT program.
• Accurately record financial transactions into AFAO’s accounting software and ensure appropriate supporting documentation is maintained.
• Conduct initial screens and checks on SHIFT program Sub-Recipient financial reports.
• Liaise with SHIFT program Sub-Recipient Finance Officers around operational and procedural matters.
• Lead on logistical arrangements for SHIFT program events and forums, including venue liaison and coordination of per diems, travel and other arrangements.
• Identify and work with the Finance Manager to select contractors and suppliers for the SHIFT program in accordance with AFAO procurement guidelines.
• Liaise with contractors and service providers around the delivery of services or products to support SHIFT program implementation.
• Undertake Accounts Receivable functions including banking, invoicing and relevant data entry.
• Undertake Accounts Payable functions, including the processing of creditor payments and relevant data entry.
• Prepare and maintain accounting files, reports and summaries, including but not limited to banking reports and statements.
• Manage the petty cash system for AFAO’s International Program office in Bangkok.
• Provide guidance to staff in resolving operational issues and problems.
• Liaise with the Manager, Business Operations, and Business Support Officer in AFAO’s Sydney office around day to day data entry or record keeping requirements and queries.
• Support the monitoring of SHIFT program Sub-Recipients’ financial management in collaboration with the Finance Manager.
• Handle day-to-day office operations with a focus on efficiency and time management.
• Promote AFAO’s knowledge, skills, experience and successes.
• Adopt continuous learning and improvement processes in all aspects of the position.
• Understand, implement, participate and promote AFAO’s business processes, policies and procedures, and WHS objectives, processes and procedures.
• Perform other appropriate duties and responsibilities as assigned by the Finance Manager.
Challenges and Problem Solving
Challenges faced by the position that the position-holder will be expected to be able manage include:
• Maintaining good working relationships with SHIFT program Sub-Recipients on day-to-day finance and budget matters.
• Accurate data entry and recording of financial information.
• Ensuring timely logistical support for SHIFT program activities and events.
• Organise and document office operations and procedures and ensure these procedures are being followed by staff.
• Ensure that the office is running smoothly and all items are invoiced and paid on time, and develop a system for timely automated payment for recurring orders.
• Managing priorities and deadlines.
The role of Finance and Operations Officer is critical to AFAO’s success.
The Finance Manager exercises considerable day to day discretionary and decision-making responsibility within the framework set by an annual work plan, which is approved by the Finance Manager, and in accordance with directions set for AFAO’s financial operations by the Finance Manager and AFAO’s Manager, Business Operations.
In exercising their responsibilities and making decisions the Finance and Operations Officer is bound by AFAO’s Code of Conduct and policies and procedures.
The Finance and Operations Officer will participate in an annual work planning and performance appraisal process for this position with the Finance Manager.
Key Performance Indicators for the role will include:
• Ensuring detailed and thorough financial recording and data entry.
• Provision of logistical support to SHIFT program events and forums.
• Completion of duties in an efficient and effective manner.
• Important deadlines are met.
Skills and Experience
• Demonstrated experience in the provision of financial and administrative support in a non-government organisation or business setting.
• Demonstrated experience in detailed financial record keeping and data entry.
• Experience in supporting the organisation of events, including in relation to venues, catering and travel.
• Experience in liaising with contractors and service providers and ensuring timely delivery of procured services or products.
• Demonstrated experience working in accounting software and Microsoft Office
• Strong time management and prioritisation skills
• Strong written and verbal communication skills