ThaiNGO

Open to Internal and External Candidates

Position Title               :           Laboratory Administrative Assistant

Duty Station                :           Bangkok, Thailand

Classification               :           General Service Staff (G4), (THB 61,967.50 per month)

Type of Appointment  :            Special Short Term Contract, 6 months with possibility of extension

Desired Start Date      :           As soon as possible

Closing Date               :           08 August 2019

Reference Code          :           SVN037/2019

Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

1. ORGANIZATIONAL CONTEXT AND SCOPE:

Under the direct supervision of the Laboratory Administrator and the overall supervision of the Chief Medical Officer, the incumbent will be responsible for technical support to laboratory services with respect to Migration Health Assessments (HAP) and other programmes implemented by the IOM Migration Health Division in country BANGKOK, THAILAND

2. RESPONSIBILITIES AND ACCOUNTABILITIES:

• Provide administrative support to the supervisor in activities carried out in the laboratory.
• Ensure standards and the quality of laboratory outcomes, by strictly following the Standard Operating Procedures (SOPs) for assigned duties.
• Adhere to bio-safety measures adopted in the laboratory, minding the safety of oneself and others.
• Assist technical personnel for accurate, efficient and timely delivery of results by receiving and processing request forms, data entry, scheduling of clients, printing and submitting laboratory test reports
• Documents and records keeping of laboratory activities in an organized and easy retrievable manner as well as maintaining the laboratory database.
• Participate in laboratory stock management activities by preparing requests, inventory and updating records.
• Communicate between laboratory and clinical unit on issues related to request and reports for laboratory examination
• Communicate between laboratory and medical IT unit for preparing monthly and annual statistical reports, laboratory databases improvements or repairs
• Participate in the development and updating of SOPs as needed.
• Participate in the improvement of laboratory services according to adopted work plan in the laboratory.
• Perform such other duties as may be assigned.

3. DESIRABLE COMPETENCIES:

Values

• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.

• Integrity and transparency: maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.

Core Competencies

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agree.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.

4. EDUCATION AND EXPERIENCE:

• Completed certificate or Diploma from an accredited academic institution in office administration, preferably as a Medical Office Assistant. 
• Two years of relevant medical facility experience in a busy institution, preferably in a laboratory.
• Word processing, spreadsheet management and database management experience.
• Working knowledge of tuberculosis laboratory will be an advantage.

5. LANGUAGES

Fluency in English and Thai are required.

Other

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.

Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighboring country located within commuting distance, and work permit, as applicable.

How to apply:

Interested candidates are invited to submit their applications along with a duly completed IOM Personal History Form to the IOM Bangkok Human Resources Unit at e-mail bkkrecruitment@iom.int by August 08, 2019 at the latest. The form can be downloaded from http://thailand.iom.int/sites/default/files/Recruitment/IOM%20Personal%20History%20Form%20with%20Declaration.xls Kindly indicate the reference code SVN037/2019 followed by your full name in the subject line.

Applications should include: a) a cover letter, indicating the dates of availability; b) a curriculum vitae; c) a duly completed IOM Personal History Form (may be downloaded from http://thailand.iom.int/);

Only shortlisted candidates will be contacted.

Posting period:

From 25.07.2019 to 08.08.2019