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Senior Field Coordinator - Mae Sot

TITLE:   Senior Field Coordinator – Mae Sot

TEAM/PROGRAMME: Programme Implementation         

LOCATION:  Mae Sot Office 

CONTRACT LENGTH: 1-year contract with possibility of extension

 ROLE PURPOSE:

The Senior Mae Sot Field Coordinator will be responsible for the overall projects implementation, coordination and management of Programmes as well as the Mae Sot office management located in Mae Sot District, Tak Province, Thailand. The key roles and responsibilities have shown in details bellowed.

SCOPE OF ROLE:

Reports to:

Direct: Program Director

Dotted line to Thematic Program Manager

Staff reporting to this post:  6-8

Direct:  All Project Coordinators and Officers, Finance Assistant, Support Service Officer, MEAL Officer

Indirect: Dotted line to Finance Analyst

Budget Responsibilities: Budget holder for at least one Education Project

Role Dimensions:   The Mae Sot Sr. Field Coordinator will be a part of Program Team Members, and will work with INGOs/CSO partners, Finance Assistant or Finance Officer, Support Service Assistant, MEAL Officer, UN agencies, Relevant Governments as well as CBOs working on theme relevant to SC interest and convergence activities.

KEY AREAS OF ACCOUNTABILITY:

  1.             Oversight and Management of Education Programs based in Mae Sot
  • Responsible for overall implementation of Mae Sot-based Programs, and delegates responsibility for delivery of high quality programming in line with the objectives of the country strategy.
  • Organize kick off meeting for new projects and be a part of the recruitment process to ensure timely and effective start-up of new projects.
  • Provide technical support to partners on the sub-award agreement and compliance. Make sure that the projects’ partners follow through with SCI standards in logistics, management and finance.
  • Ensure programs are implemented well in ways responsive to the communities and children with Save the Children principles, values and strategic plan and also following Save the Children and donor compliance procedures. This includes working with government and national NGO-partners.
  • Ensure that all programs have clear work plans including phased budget plan, detailed implementation plan, and M&E plans as well as timely update the projects’ progress and raise the key challenges if needed
  • Provide overall management support for the effective implementation of activities; including control over budget expenditures, while ensuring transparency and compliance with donor regulations.
  • Support delegated budget holders so that award-related activities are completed on time, on budget, and achieve their target objectives.
  • Participate in monthly budget review meetings and regular project meetings, being accountable to management questions regarding the projects and working with the project teams to adjust plans as required.
  • Coordinate with the awards and finance teams to ensure preparation of timely and high-quality progress reports, program reports, and donor reports.
  • Oversee and monitor partners' performance in accordance with the agreement and as required per Save the Children policies and procedures.
  • Ensure that all awards are closed out or phased out properly, i.e., according to award management guidelines and government requirements.
  • Serve as the sole award budget holder on some awards - leading on developing and revising the project management tools on timely basis.
  1.             Program Development and Quality

Working with Program team (i.e., Thematic Program Manager, MEAL, Supply Chain,  Advocacy, and Communications and Campaigns lead, Mae Sot Senior Field Coordinator will support the following:

  • Overall accountable for the quality of project outcomes, ensuring project implementation is aligned with SCI quality standards, child safeguarding policies, and technical quality benchmarks
  • Review proposal budgets and work plans to ensure viability of all proposed plans
  • Liaise with proposed partners in project design
  • Lead project teams to ensure that baseline and endline surveys as well as other evidence-building research studies are implemented effectively
  • Implement MEAL tools to track and report on accomplishments and challenges, and link learning to continuous program improvement
  1.             Representation, Advocacy and Communication
  • Work with Thematic Program Manager and Advocacy, Communications and Campaign lead, on coordination and advocacy with government, non-governmental and international partners on issues concerning migrant and refugee education.
  • Coordinating with the relevant thematic Specialist, be the Save the Children representative to advocacy and collaboration meetings with key government partners such as MOI, CCSDPT, UNHCR, OBEC.
  • Contribute, as requested by the National Director, Program Director and Thematic Program Manager to the development of the country strategy plan, annual work-plans and budgets as well as the country annual report
  • Work with the Thematic Program Manager (CP & Education) to ensure high quality communication products linked to project and program objectives.
  1.             Staff and Office Management
  • Manage the Mea Sot-based Project teams; define expectations, provide leadership and coordination across projects.
  • Develop and update job descriptions, which clearly define the roles and responsibilities of the staff under his/her supervision.
  • Ensure the recruitment, training, and promotion of staff as appropriate through appropriate professional development opportunities.
  • Ensure that staff are trained on SCI policies, procedures and guidelines such as: Child Safeguarding and anti-Fraud.
  • Conduct regular staff one-to-one meeting and quarterly participatory appraisals to assess performance and development of staffs under his/her supervision.
  • Incorporate staff development strategies and Performance Management Systems into team building process.
  • Establish measurable objectives, and ensure regular feedback on these through coaching, mentoring and other developmental opportunities; documenting performance that is less than satisfactory and providing recognition for good work.
  • Oversee the operation of the Mae Sot Field office and ensure the safety and security of the office and assets

BEHAVIOURS (Values in Practice)

Accountability:

  • holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
  • Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

  • sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
  • widely shares their personal vision for Save the Children, engages and motivates others
  • Future orientated, thinks strategically and on a global scale.

Collaboration:

  • builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
  • values diversity, sees it as a source of competitive strength
  • Approachable, good listener, easy to talk to.

Creativity:

  • develops and encourages new and innovative solutions
  • Willing to take disciplined risks.

Integrity:

  • honest, encourages openness and transparency; demonstrates highest levels of integrity

QUALIFICATIONS 

  • Master degree preferably in relevant qualification in Education or Social Administration.
  • Demonstrated skills, experience (at least three years), and knowledge in project management, specific experience in Education development sector a plus.

EXPERIENCE AND SKILLS

Essential

  • Five years professional working experience, development sector preferred.
  • Experience and knowledge of effective financial and budgetary control.
  • Experience managing a diverse team.
  • Demonstrated knowledge of Education technical issues such as teacher training, curriculum development, assessment.
  • Ability to analyse information, and to document and report.
  • Ability to, and experience of, delivering training in Education related issues.
  • An in-depth understanding of context of the migration and refugees.
  • Significant experience working and building relationships with government officials and local partners.
  • Excellent interpersonal, communication and presentation skills, including good level of written and spoken English.

Desirable

  • Commitment to and understanding of Save the Children’s aims, values and principles.
  • Ability and willingness to travel frequently domestically (including to remote areas), and internationally as assigned.

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

SCI offer competitive National package; Transportation & Communication allowance, Wellness Top up, 13th month salary & Annual leave 20 days, etc.

Interested candidates should apply and submit a motivational letter, comprehensive CV, expected salary and details of at least 3 referees via this linkage;

https://stcuk.taleo.net/careersection/ex/jobdetail.ftl?job=190004QL&tz=GMT%2B07%3A00&tzname=Asia%2FBangkok

Only shortlisted candidates will be notified.

“We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse”

Contact : HR; 02 684 1286 - 88 ext. 608


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