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Human Resources Associate

UNITED NATIONS HIGH COMMISSIONER FOR REFUGEES (UNHCR)

TA VACANCY ANNOUNCEMENT

Vacancy Notice No. 09/2020

Title of the Post

Human Resources Associate

Category/grade

General Service, G6

Post Number

N/A

Type of contract

Temporary Appointment

Location

RBAP, Bangkok, Thailand

Date of Issue

18 February 2020

Effective date of assignment

As soon as possible

Closing Date

03 March 2020

 

Organizational Setting and Work Relationships:

The Human Resources Associate provides support and assistance in the areas of operational support, workforce planning, assignments and talent acquisition, organizational cultural changes, HR policy implementation and duty of care in the area of responsibility (AOR). The incumbent maintains employee confidence and protects the organization and its workforce by keeping human resources information confidential.

 

The Human Resources Associate is supervised by the Human Resources Officer in the Regional Bureau for Asia and the Pacific, Thailand. The supervisor provides the incumbent with regular guidance. The incumbent works quite independently on regular assignments with an oversight from the supervisor, assisting him/her in personnel administration and other HR related matters. The incumbent may maintain a direct working relationship with several units within the Regional Bureau for Asia and the Pacific.

 

All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.

 

Duties:

Human Resources Operational Support:

  • Implement HR operational activities to ensure timely provision of HR solutions, prioritizing according to the needs and risks. This may include.
  • Administration of recruitment, assignment and separation of local staff in the AOR, in accordance with UN/UNHCR rules and procedures.
  • Update of personnel records in the Office, including MSRP entries into HR module where required.
  • Assisting with recruitment and other procedures related to affiliate workforce, including MSRP entries into where required.
  • Contribution to workforce planning activities.
  • Provision of a HR customer serviceoriented culture that values proactivity, continuous improvement, innovation and high performance.
  • Enforce compliance with UNHCR’s Human Resources policies and procedures and the UN staff rules, regulations and UNHCR administrative instructions.

 

Assignments and Talent Acquisition:

  • Participate in the recruitment of local staff including the issuance of vacancy notices and arranging for required tests and interviews, and preparation of submissions for the review by the Assignments Committee (AC).
  • Assist in organizing outreach campaigns to attract diverse applicants.
  • Track and report on recruitment and assignments activities.

 

 

Advice to staff and contribution to an inclusive work environment:

  • Build dialog and outreach with the workforce; answer questions and provide information to staff as to where to go for help or ask questions.
  • Advise staff members and affiliate workforce on their rights, obligations, benefits and entitlements.
  • Be proactive in identifying issues, themes and patterns affecting the workforce’s health and welfare, including sexual harassment and abuse of authority.
  • Assist in the provision of onboarding, induction, re-integration into the workplace and off-boarding to colleagues.
  • Assist in implementation of HR initiatives that support organizational culture change such as good people management practices, and promoting gender, inclusion and diversity.

 

Duty of Care:

  • Assist in the security and medical evacuations of UNHCR personnel. Maintain daily tracking record of staff and families to provide accurate information in case of emergency.
  • Administer UNHCR medical insurance plan for locally recruited staff.
  • Perform other related duties as required.

 

Minimum Qualifications:

Education & Professional Work Experience:

  • 6 years relevant experience with High school diploma.  If the applicant holds a completed university degree (which is not required for this position), the number of years of university education may be considered equal to the same number of years of work experience in reviewing the number of years of experience required for the post, provided that the degree has been completed and is directly relevant to the position.  The period of university level education shall count for no more than 50% of the required work experience and is only to be considered when comparing external candidates. 

 

Certificates and/or Licenses:

  • Business Administration, Office Management, Human Resources Management or related field.

 

Essential:

  • Experience working in Human Resources. Knowledge of general HR policies, processes and systems.

 

Desirable:

  • Experience in HR information technology systems and tools. Experience working with the United Nations. Experience working in a multicultural setting.

 

Functional Skills:

  • UN/UNHCR Administrative Rules, Regulations and Procedures
  • Computer Literacy
  • Administer/manage a large number of staff, preferably within the UN
  • Talent development
  • Provision of technical HR advice
  • Relationship Management
  • Learning Agility

 

Language Requirements:

  • Fluency in English and Thai.

 

Competency Requirements:

Core Competencies:

  • Accountability
  • Communication
  • Organizational Awareness
  • Teamwork & Collaboration
  • Commitment to Continuous Learning
  • Client & Result Orientation

 

Managerial Competencies:

  • Managing Resources

 

 

Cross-Functional Competencies:

  • Analytical Thinking
  • Planning and Organizing
  • Change Capability and Adaptability

 

Remuneration:

A competitive compensation and benefits package is offered. For information on UN salaries, allowances and benefits, please visit the portal of the International Civil Service Commission at: http://icsc.un.org

 

Submission of Applications:

If you wish to be considered for this vacancy, please submit your letter of motivation, signed Personal History Form  by e-mail clearly stating the position title, vacancy notice number and your Last Name in the subject line to RBAPHR@UNHCR.ORG  by the closing date.

 

The Personal History Form and its supplementary sheet can be downloaded from: https://www.unhcr.or.th/sites/default/files/u11/P11_UNHCR.docm and

https://www.unhcr.or.th/sites/default/files/u11/P11SUP_UNHCR.docm

 

No late applications will be accepted. Only shortlisted candidates will be contacted. Shortlisted candidates may be required to sit for a written test and/or oral interview. UNHCR does not charge a fee at any stage of the recruitment process (application, interview, processing or any other fees).

 

UNHCR strongly encourages qualified female applicants for this position. UNHCR seeks to ensure that male and female employees are given equal career opportunities. UNHCR is committed to achieving workforce diversity in terms of gender, nationality and culture. All applications will be treated with the strictest confidentiality.

 

 

Refugees – who cares? We Do

Contact : weerakoo@unhcr.org


ทรัพยากรณ์มนุษย์ / Human resources