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REO Development Program Specialist (Budget)

Please follow the check lists and submission guidelines, posted on the official website: https://th.usembassy.gov/
 

I. GENERAL INFORMATION
 

1. SOLICITATION NO.:  USAID 72048620R10031
 

2. ISSUANCE DATE:  May 19, 2020
 

3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS:  June 1, 2020/11:59PM Bangkok, Thailand local time
 

4. POSITION TITLE: REO Development Program Specialist (Budget)
 

5. MARKET VALUE:  THB 943,379 – 1,650,920 per annum equivalent to FSN-10
 

In accordance with AIDAR Appendix J and the Local Compensation Plan of USAID/RDMA. Final compensation will be negotiated within the listed market value. 
 

6. PERIOD OF PERFORMANCE:  Five (5) years initial contract.The services provided under this contract are expected to be of a continuing nature that will be executed by USAID through a series of sequential contracts, subject to continued need of the position and availability of funds.
 

7. PLACE OF PERFORMANCE:  USAID/RDMA, Bangkok, Thailand 
 

8. SECURITY LEVEL REQUIRED:  The successful candidate shall be required to obtain a Security Certification for Employment from Regional Security Office. 
 

9. STATEMENT OF DUTIES 
 

9.1. General Statement of Purpose of the Contract

The Development Program Specialist (Budget) serves as a member of the Regional Environment Office (REO), USAID/RDMA and leads a full range of financial management, budget formulation and development, and procurement tracking/planning management services critical to achieving the RDMA’s Regional Development Cooperation Strategy (RDCS). S/he will report to the Development Assistance Specialist, but may be called upon to provide analyses and recommendations to the REO Director and Deputy Director regarding budget and procurement issues. S/he will work closely with other REO staff, the Program Office (PRO), the Regional Office of Financial Management (ROFM), the Regional Office of Acquisition and Assistance (ROAA), the Regional Legal Office (RLO) and the Regional Executive Office (REXO) on matters pertaining to budget planning, financial management, and procurement.
 

9.2   Statement of Duties to be Performed

      A. BUDGET/FINANCIAL FORMULATION AND MANAGEMENT:                                50%

  • Manages the REO program budget to ensure effective and accurate program planning and monitoring with regards to financial resources.
  • Provides regular budget/financial briefing documents to REO management to inform proper decision-making.
  • Advises REO staff members on budget process and status, and on methods of budget planning in both the design and implementation phases of programs/activities;
  • Plans and manages REO program support budgets including budgets for Program Design and Learning (PD&L), and program administration and oversight (A&O), including analyzing the program administration budget trends;
  • Plans for REO emergency fund requests and coordinating with the PRO to arrange timely approval of emergency funds;
  • Works with the PRO to arrange timely allowance of program funds from Washington, and to ensure funds are allowed to correct program elements; serves as the REO representative in Mission program budget planning meetings.
  • Leads the development of financial analysis for the Operation Plan, Congressional Budget Justification and Mission Resource Request.
  • Leads pipeline analysis process to ensure Agreement/Contracting Officer’s Representatives (A/CORs) are effectively managing program’s expenditures rates and achieving program objectives. Prepare such information for quarterly report review meetings and portfolio reviews.
  • Monitors and tracks REO funds expected and allowed from USAID/Washington and funds obligated to contracts/grants as well as to the Regional Development Objective Grant Agreement (RDOAG). Coordinates financial management issues with the ROFM in the field and USAID/ Washington.
  • Works closely with ROFM to develop, review, revise REO’s operational costs and ensures that funds are committed and obligated for those costs properly and in a timely manner. Monitors the financial status of REO’s cooperative agreements, grants and contracts on a systematic basis. Guides and advises A/CORs and Activity Managers on quarterly project accruals report preparation. Prepares and/or review accruals calculation worksheet and gathers information required for accurate accruals report by coordinating with implementing partners, to the extent allowed, on a quarterly basis.
  • Closely monitors financial records including earmarks, commitments, obligations, deobligations, reobligations, and funds under RDOAG, etc.
  • Consolidates implementing partners’ budget spent in each country and prepares reports on a regular basis to ensure smooth coordination with bilateral missions and embassies.
     

     B. PROCURMENT PLANNING AND MANAGEMENT:                                                 50%

  • Leads REO’s procurement process with the ROAA, maintaining ongoing and productive communications among A/CORs, activity managers and ROAA.
  • Develops and updates procurement plans covering goods and services, including all required documents according to the USAID’s policies, regulations, guidance and Automated Directives System (ADS), and a reasonable timetable to put instrument(s) in place on time.
  • Reviews and revises the Initial Government Cost Estimate (IGCE) for all new Personnel Service Contracts (PSCs) positions including PSCs’ contract extension.
  • Guides the activity managers in the development of the IGCE for all new procurement actions.
  • Inputs procurement and financial information to the automated procurement management system (GLAAS).
  • Prepares and/or coordinates procurement documentation, such as Modified Acquisition Assistance Request Documents (MAARDs), Purchasing Requests, Purchase Orders, and other acquisition documents, and tracks the clearance process.
  • Prepares and tracks documents required to comply with activity design and preobligation requirements according to the ADS and Mission Orders.
  • Prepares justification memorandum and waiver requests.
  • Advises the REO Administrative Assistants on preparation of any procurement and travel requests including provides fund cite for those requests.
  • Identifies program area and program elements to be assigned for each implementing mechanism to ensure all funds are tracked properly.
  • Keeps informed of any new procurement-related policies and procedures and advises REO staff accordingly.
     

The contractor is eligible for temporary duty (TDY) travel to the U.S., or to other Missions abroad, to participate in the "Foreign Service National" Fellowship Program, in accordance with USAID policy.
 

9.3.   Supervisory Relationship

This position reports to the Development Assistance Specialist or his/her designee.
 

9.4.   Supervisory Controls

Full supervision of other USAID staff is not contemplated.
 

10. AREA OF CONSIDERATION:  This position is open to Cooperating Country National (CCN). Thai citizen or other country citizen lawfully admitted for permanent Thai residence is eligible to apply. Please note that USAID is not able to sponsor candidates for a Thai residency permit. 
 

11. PHYSICAL DEMANDS:  The work requested does not involve undue physical demands.
 

12. POINT OF CONTACT:  Natthika Changprasert/RDMA HR Assistant 
 

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION 

1. Education: A minimum of a Bachelor’s degree in Sciences, Social Sciences, Business Administration, Accounting, Economics or Arts.
 

2. Experience: A minimum of five years of progressively responsible experience in the field of program/project management, procurement, budget and/or finance is required. At least three years of this experience must be with a large organization.

3. Language: Level IV – Fluent in speaking/reading/writing in Thai and English with a valid TOEIC score of 855 is required.

IIIEVALUATION AND SELECTION FACTORS 

1. Experience (30 points): Additional points will be given for experience with international development organizations, for experience beyond the minimum five years, and for specialized experience in budgeting for projects and programs.

2. Knowledge (30 points):
Demonstrated knowledge of how to plan, track and manage financial, budget and procurement needs of a large operational unit;

Demonstrated knowledge of the concepts, principles, techniques and practices of budgeting for development-related activities.

3. Skills and Abilities (40 points):  

  • Demonstrated ability to obtain, analyze, and evaluate a variety of data;
  • Demonstrated ability to organize and present information in concise written and oral form;
  • Demonstrated ability to organize, prioritize and follow through on all assignments with minimal oversight;
  • Demonstrated excellent interpersonal skills, attention to details, and initiative;
  • Demonstrated excellent communication and coordination skills to engage with internal and external stakeholders in the collection and analysis of financial information;
  • Demonstrated excellent computer skills to use office software such as Microsoft Office.
     

SELECTION PROCESS:

To be considered for candidacy, applicants must address each criterion in their application as to how they meet the minimum qualifications required for the position mentioned in Section II, Item 1-2. If the application submitted fails to demonstrate eligibility, the application will be marked unqualified. It is the responsibility of the applicant to provide all pertinent information.


Applications will be initially screened and scored in accordance evaluation factors and points mentioned in Section III, item 1-4. Shortlisted candidates will be given a recruitment test. Applicants with passing marks from the recruitment test and with a valid TOEIC score mentioned in Section II, item 3 will be invited for an interview. Only shortlisted candidates for final interview will be notified of the selection result. The recruitment test and the interview will be structured around the evaluation factors mentioned above. The successful candidate will be selected based on a review of his/her qualifications, work experience, knowledge, skills and abilities; a written test; an interview; and the results of reference checks. References may be obtained independently from other sources in addition to the ones provided by an applicant.
 

IV. TO APPLY

Please follow the check lists and submission guidelines, posted on the official website: https://th.usembassy.gov/embassy-consulate/jobs/usaid-job-vacancies/ carefully and submit complete application package before the deadline.
 

  Failure to follow the instructions will invalidate your application.

Contact : RDMArecruitment@usaid.gov


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