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Finance and Administrative Officer (EU COVID-19 Response and Recovery Project)

Organisation : ActionAid Thailand

Position : Finance and Administrative Officer (EU COVID-19 Response and Recovery Project) - Urgently Required!

Deadline of submission : 17 July 2020

 

Finance and Administrative Officer (EU COVID-19 Response and Recovery Project)

 

ActionAid is an international organization, working with over 25 million people in more than 40 countries for a world free from poverty and injustice. ActionAid Thailand (AAT) is part of the ActionAid International Federation and has been working with people and communities in Thailand for a decade addressing issues related to poverty, human rights, education, and women’s and youth’s empowerment.

 

Location: Bangkok, Thailand (request to travel on project fields)

 

Responsibilities:

Finance and Administrative Officer supports EU COVID-19 Response Project Manager for administrative and financial functions. S/he will work closely with program team and country implementing partners on coordination of program activities on finance and operations related matters.  S/he is responsible to provide effectively financial and administrative services that enhance the work efficiency of the project, in accordance with AAT standard policies and procedures. S/he delivers administrative and financial services with accuracy, timeliness, and with cost efficiency, with possibility to travel to field project areas.

 

Administrative and Logistic

  • Coordinate for logistics of meetings, events, and workshops (travel arrangements, venue, materials, minutes) – ensure that these arrangements are timely and cost effective.
  • Manage disbursement for meeting and workshops, including filing of supporting documents for expenses and claims.
  • Provide administrative and logistical support to project staffs and/or participants during meetings and events, travel and accommodation arrangement for project team, including procurement.

 

Finance

  • Prepare monthly/quarterly/yearly financial report to Donors
  • Revise budget & helping Finance Manager for yearly budgeting (EU)
  • Review partner financial report & follow-up the supporting documents
  • Ensure the financial control of EU COVID-19 Response Project’s activities through ensuring implementation of AAT financial policy and procedures.
  • Work with Finance Department to ensure the related reports are met, including accurate and timely monthly accounts forecast and budgeting.
  • Manage cash advance and ensure that cash is not misused.
  • Carefully check financial and payment documents before submitting to Finance Department.

 

Partnership Management

  • Train project’s partners on related financial policies and procedures.
  • Verify invoices and receipts against partner’s liquidation & Reconcile advance to partners balances.
  • Visit partners in the field to verify support their budget tracking and provide onsite coaching as needed.

 

Monitoring & evaluation and reporting

  • Monitor the activities and the uses of budget according to finance policies/regulations of AAT and the Donor.
  • Keep track on the expenditures and budget management for the efficient of project implementation.
  • Prepare finance report and assist program team and partners on reporting.

 

Audit and risk management

  • Support the project audit and assist management to response of audit queries.
  • Report any risk in own area of work that do not comply with organization policy and procedures.

 

Qualification & Experience:

 

Education & Certifications

  • Bachelor’s degree in Finance, Account, Business Administration, and other related fields, or equivalent proof of 5-year experience the field.

 

Essential Experience

  • At least 3 year experience in Administrative and Finance.
  • Demonstrated an understanding of administrative operation standards to resolve the issues through day to day work.
  • Experience of Administrative principles and their application to respond to and resolve a range of complex administrative queries.
  • Experience in analysing financial reports and plans is an advantage.
  • Experience in implementing and monitor finance and administration policy, systems and procedures.

 

Essential Knowledge

  • Proficient in advanced MS Office skills in Excel is required.
  • Knowledge of financial database is an advantage.
  • Knowledge of human rights and/or social issues is desirable.

 

Essential Skills

  • Proven communication and influences skills.
  • Financial management, reporting, and analysis
  • Good analytical and risk management skills.
  • Good time management
  • Good knowledge of English and Thai languages, able to communicate, read and write

 

Ability

  • Work independently with minimum supervision and to stay on task
  • Work under pressure and tight deadlines.
  • Able to travel occasionally.

 

Personalities

  • A committed, mature and decisive self-starter with high level of integrity, friendly and detail focused.
  • Have a will to learn and service mind oriented
  • Thai nationality 

 

How to apply:

Interested candidates are invited to submit their Resumes with two referees, including a cover letter indicating the dates of availability and salary expectation to email: jobs.thailand@actionaid.org by July 17, 2020, COB at the latest. 

Only shortlisted candidates will be contacted. 

Contact: jobs.thailand@actionaid.org

Contact : jobs.thailand@actionaid.org


บัญชี / Accountantการเงิน / Financier

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