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GDO Development Program Specialist (Budget)

Please follow the check lists and submission guidelines, posted on the official website: https://th.usembassy.gov/
 

I. GENERAL INFORMATION
 

1. SOLICITATION NO.:  USAID 72048620R10041
 

2. ISSUANCE DATE: September 25, 2020
 

3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS:  October 15, 2020/11:59 PM Bangkok, Thailand local time
 

4. POSITION TITLE: GDO Development Program Specialist (Budget)
 

5. MARKET VALUE:  THB 962,247 – 1,683,939  per annum equivalent to FSN-10
 

In accordance with AIDAR Appendix J and the Local Compensation Plan of USAID/RDMA. Final compensation will be negotiated within the listed market value. 
 

6. PERIOD OF PERFORMANCE:  Five (5) years initial contract.The services provided under this contract are expected to be of a continuing nature that will be executed by USAID through a series of sequential contracts, subject to continued need of the position and availability of funds.
 

7. PLACE OF PERFORMANCE:  USAID/RDMA, Bangkok, Thailand 
 

8. SECURITY LEVEL REQUIRED:  The successful candidate shall be required to obtain a Security Certification for Employment from Regional Security Office. 
 

9. STATEMENT OF DUTIES 
 

9.1. General Statement of Purpose of the Contract
 

As a member of the General Development Office (GDO) team based in Bangkok, the Development Program Specialist (Budget) will work closely with RDMA staff and GDO leadership to manage the GDO budget and lead a number of annually required financial planning exercises. S/he will work with GDO program management staff to coordinate efforts to design, manage and track the performance of development activities in the areas of Governance, Conflict, and Economic Growth. The incumbent will use a deep understanding of agency financial planning, program design, monitoring and evaluation, and program management rules, regulations and procedures and will use that understanding to ensure the GDO staff comply and are able to demonstrate achievement of GDO goals and objectives. The incumbent will work as a member of the program support unit along with the Development Assistance Specialist for Monitoring, Evaluation, and Learning (MEL).
 

9.2   Statement of Duties to be Performed
 

A. Procurement Planning and Program Management: 40%

  • Informs office members of any new procurement-related policies and procedures and advises GDO staff accordingly.
  • Prepares and coordinates program, administrative and acquisition documents –including justifications and approvals for other than full and open competition and other waiver requests - required to comply with pre-obligation requirements according to the Automated Directives System (ADS) and Mission Orders (MO) and tracks the clearance process.
  • Prepares statements of work for assessments and analysis; participates on design teams; assists in completing the documentation and assessments required for activity planning and design, and assists in developing performance based statements of work and program descriptions to solicit implementation by local and/or international firms as well as individuals.
  • Participates in contract/grant closeout actions ensuring that all performance has been completed satisfactorily.
  • Responsible for preparing positions of classification documents including drafting statements of work and other USAID documents for recruiting new and reclassifying existing personal service contractors’ positions.
  • Prepares and/or revises the Initial Government Cost Estimate (IGCE) for new project activity and new Personal Service Contracts (PSC) positions including PSCs’ contract extension.
  • Assists the office with organization of technical evaluation committees (TECs). Participation in the TECs may be requested to ensure that proper evaluation is done in accordance with established evaluation criteria.
  • Participates in contract/grant closeout actions ensuring that all performance has been completed satisfactorily and final vouchers have been submitted.
  • Responsible for determining, in consultation with other staff in the GDO with support from the Regional Office of Acquisition and Assistance (ROAA), the timing of procurement activities, including field support, needed to achieve the strategic objectives of the project and of the office. Develops and updates procurement plans covering goods and services, a reasonable procurement timeline, and the appropriate contracting or assistance instrument. S/he will coordinate the procurement process with the Mission and GDO staff and ensures constant communication between all relevant parties.
  • Inputs procurement and financial information to the automated procurement management system including the Global Acquisition and Assistance (Procurement Management) System (GLAAS).
     

B. Budget and Financial Management Activities: 40%

  • Works with the Regional Office of Financial Management (ROFM), the Program Office (PRO) and the Regional Office of Acquisition and Assistance (ROAA) to ensure that GDO staff are aware of, understand and are able to comply with USAID financial planning and reporting requirements.
  • Works with GDO Leadership to complete financial analysis for a variety of required and ad hoc exercises including the Operational Plan, Congressional Budget Justification and Mission Resource Request.
  • Prepares the GDO budget portion of the Annual Performance Report and Mission Portfolio Review.
  • Coordinates with the ROFM, PRO and ROAA to ensure that the GDO financial information is shared with USAID headquarters in Washington on a timely basis.
  • Tracks GDO funds expected and allowed from USAID headquarters in Washington (USAID/W) as well as funds obligated to contracts/grants. Tracks USAlD administrative expenses charged to the GDO.
  • Analyzes, plans and works with activity leads to manage GDO program support budgets including budgets for program design and learning (PD&L), and program administration and oversight (A&O), as well as program administration budget trends.
  • Leads pipeline analysis process to ensure activity managers are effectively controlling expenditures rates and achieving program objectives.
  • Reviews and monitors activity and PSC budgets, identifying bottlenecks and making recommendations for resolving issues. Prepares quarterly financial status reports on the various contracts and grants. Closely monitors financial records including earmarks, commitments, de-obligations, and/or re-obligations.
  • Works closely with ROFM and PRO to review program support operational cost and review, GDO’s MegaMAARD (Modified Acquisition and Assistance Request Document) in order to provide budget estimates for GDO’s operational costs. Ensures that funds are committed and obligated for those costs properly and in a timely manner.
  • Collects data for and completes quarterly project and personnel accruals. Information required for accurate accrual data reporting on the strategic objectives should be coordinated with the Implementing Partners (IPs), to the extent allowed, on a quarterly basis.
     

C. Monitoring, Evaluation, Results Reporting, and Communications: 20%

  • Works closely with the MEL specialist to coordinate the process of monitoring the team’s performance in achieving its program area objective.
  • Gathers information about implementation progress, data quality assessment, indicator reporting at both the activity level and the mission’s performance management plan (PMP).
  • Participates in the preparation of special reports, activity reports and special briefing papers.
  • Assists in maintaining smooth communications with RDMA, contractors and grantees, State Department, other relevant USG agencies, and USAlD/W offices involved in the procurement, program management, and financial management of the GDO.
  • Works with the MEL specialist to track activity performance, including design and procurement of activity evaluations.
  • Supports GDO staff in ensuring that requests for communication are responded to in a timely manner.
  • Collaborates with the MEL specialist and the team in PRO to assist activity managers to complete data calls requested from Washington.
     

The contractor is eligible or temporary duty (TDY) travel to the U.S., or to other Missions abroad, to participate in the "Foreign Service National" Fellowship Program, in accordance with USAID policy.

 

9.3.   Supervisory Relationship

The position reports directly to the Deputy Office Director or his/her designate.

 

9.4.   Supervisory Controls

Full supervision of other USAID staff is not contemplated.

 

10. AREA OF CONSIDERATION: 
This position is open to Cooperating Country National (CCN). Thai citizen or other country citizen lawfully admitted for permanent Thai residence is eligible to apply. Please note that USAID is not able to sponsor candidates for a Thai residency permit.
 

11. PHYSICAL DEMANDS:  The work requested does not involve undue physical demands.
 

12. POINT OF CONTACT:  Benjamaporn/RDMA HR Assistant
 

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION 
 

1.Education: Bachelor’s Degree in Business Administration, Economics, Development Studies, Management, Social Sciences and/or related field.
 

2. Experience: At least 3 years of professional and progressive experience in the field of budget/financial management, procurement planning and administration, program/project management or coordination, or monitoring and evaluation.
 

3. Language: Level IV – Fluent in speaking/reading/writing in Thai and English with a valid TOEIC score of 855 is required.
 

 IIIEVALUATION AND SELECTION FACTORS 
 

Application Rating System

The application rating system factors are used to determine the competitive ranking of qualified applicants in comparison to other applicants. Applicants must demonstrate the rating factors outlined below within their application and/or resume, as they are evaluated strictly by the information provided. The rating factors are as follows:
 

1. Experience (35 points) 
Additional points will be given for experience with international development organizations, for experience beyond the minimum three years, for specialized experience in budgeting for development assistance projects and/or programs, and/or specialized experience in project management or project coordination for development assistance projects/programs.
 

2. Knowledge (35 points): Demonstrated understanding of how to plan, track and manage financial, budget and procurement needs of an operation unit for a development agency is required. Demonstrated good knowledge and understanding of the concepts, principles, techniques and practices of development programming and project assistance.
 

3. Skills and Abilities (30 points)

  • Demonstrated excellent project management, analytical, organizational, time management skills and the ability to meet deadlines and manage multiple priorities are required.
  • Demonstrated detail oriented and able to obtain, analyze, and evaluate a variety of data.
  • Demonstrated excellent communication and interpersonal skills are required. Must be able to establish and maintain effective work relationship with stakeholder at all levels (internal and external).
  • Demonstrated ability to effectively organize, prepare and present information in concise written and oral form.
  • Demonstrated proficient in the use of computers, office software such as Microsoft Office applications, email, and Google Applications.
  • Demonstrated ability to use standard mathematic skills and able to effectively use spreadsheets or database functions.
  • Demonstrated self-motivation, ability to follow through and strong work ethics is required.
  • Demonstrated ability and willing to travel domestically and internationally.
     

Total Application Rating: 100
Recruitment Test: 100
Interview Performance: 100
Total Possible Points: 300

 

SELECTION PROCESS:
 

To be considered for candidacy, applicants must address each criterion in their application as to how they meet the minimum qualifications required for the position mentioned in Section II, Item 1-2. If the application submitted fails to demonstrate eligibility, the application will be marked unqualified. It is the responsibility of the applicant to provide all pertinent information.

Applications will be initially screened and scored for eligibility in accordance with the evaluation factors and points mentioned in Section III, item 1-3. Top-ranked candidates who meet the minimum qualification will be given a recruitment test. Applicants with passing marks from the recruitment test and with a valid TOEIC score mentioned in Section III, item 4 will be invited for an interview. Only shortlisted candidates for final interview will be notified of the selection result. The recruitment test and the interview will be structured around the evaluation factors mentioned above. Reference checks will be conducted once the applicant pool is narrowed down to the top candidate(s). References may be obtained independently from other sources in addition to the ones provided by an applicant.

 

USAID/RDMA reserves the right to select additional candidates if vacancies become available during future phases of the selection process.

 

IV. TO APPLY
 

Please follow the check lists and submission guidelines, posted on the official website: https://th.usembassy.gov/embassy-consulate/jobs/usaid-job-vacancies/ carefully and submit complete application package before the deadline.
 

  Failure to follow the instructions will invalidate your application.

Contact : RDMArecruitment@usaid.gov


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