: Plan international
: Nonprofits / องค์กรไม่แสวงหาผลกำไร
: 851
: 15 September 2021
30 September 2021
Brief presentation of Plan International Thailand:
Plan International has been working in Thailand since 1981 to help build a just society using a Child Center Community Development approach that puts children’s best interests as its top priority. We work with children, young people, public/private partners, communities and families. Our aim is to drive positive changes that further children’s rights and gender equality at the local, national and global level. We use our knowledge and experience, together with the power and ability of children, to address the root cause of problems affecting children including poverty, violence, exclusion and discrimination.
Plan International Thailand, in partnership with dtac, and Phayao Youth News Agency, have established the “Young Digital Resilience Leaders” project to produce capable and creative young leaders of digital resilience who will transform their ability to build movements for social issues online. The project resides mostly on cyber space, but with the geographical remit is limited to Thailand only. Direct Beneficiaries: 100,000 active participants from the youth campaigns/activities. Indirectly the project aims to reach approx. 1,000,000 indirect beneficiaries through exposures/campaign reaches.
Plan International Thailand wishes to engage the services of an audit firm for the purpose of auditing the Young Digital Resilience Leaders Project THA101260 as stipulated in the agreement between Plan International Thailand and Plan International Norway. Plan International Thailand has for the audit period 01 January 2021 – 31 December 2021 obtained a grant of 1,422,668 NOK from Plan International Norway.
The Plan International Thailand has sub-granted funds under this project to the following partner organisation(s):
1. Phayao Youth News Agency (PYNA) partner agreement on the Digital Resilience Leaders Project dated 1 January 2021 amounting to 596,317.94 NOK.
Objectives and scope of the audit
The objective is to audit the financial statements and to express an audit opinion in accordance with International Standards of Auditing (ISA) on whether the financial statements fairly reflect the financial position of the Project and have been prepared, in all material respects, in accordance with the relevant terms and conditions as well as Plan International Norway’s instruction for financial reporting as stipulated in the Funding Approval Document (FAD) agreement between Plan International Norway and Plan International Thailand, including its partner organisation Phayao Youth News Agency.
Brief presentation of Plan International Thailand:
Plan International has been working in Thailand since 1981 to help build a just society using a Child Center Community Development approach that puts children’s best interests as its top priority. We work with children, young people, public/private partners, communities and families. Our aim is to drive positive changes that further children’s rights and gender equality at the local, national and global level. We use our knowledge and experience, together with the power and ability of children, to address the root cause of problems affecting children including poverty, violence, exclusion and discrimination.
Plan International Thailand, in partnership with dtac, and Phayao Youth News Agency, have established the “Young Digital Resilience Leaders” project to produce capable and creative young leaders of digital resilience who will transform their ability to build movements for social issues online. The project resides mostly on cyber space, but with the geographical remit is limited to Thailand only. Direct Beneficiaries: 100,000 active participants from the youth campaigns/activities. Indirectly the project aims to reach approx. 1,000,000 indirect beneficiaries through exposures/campaign reaches.
Plan International Thailand wishes to engage the services of an audit firm for the purpose of auditing the Young Digital Resilience Leaders Project THA101260 as stipulated in the agreement between Plan International Thailand and Plan International Norway. Plan International Thailand has for the audit period 01 January 2021 – 31 December 2021 obtained a grant of 1,422,668 NOK from Plan International Norway.
The Plan International Thailand has sub-granted funds under this project to the following partner organisation(s):
1. Phayao Youth News Agency (PYNA) partner agreement on the Digital Resilience Leaders Project dated 1 January 2021 amounting to 596,317.94 NOK.
Objectives and scope of the audit
The objective is to audit the financial statements and to express an audit opinion in accordance with International Standards of Auditing (ISA) on whether the financial statements fairly reflect the financial position of the Project and have been prepared, in all material respects, in accordance with the relevant terms and conditions as well as Plan International Norway’s instruction for financial reporting as stipulated in the Funding Approval Document (FAD) agreement between Plan International Norway and Plan International Thailand, including its partner organisation Phayao Youth News Agency.
The auditor shall comply with all ISAs relevant to the audit, ref. ISA 200 (Overall objectives of the independent auditor and the conduct of an audit in accordance with international standards on auditing), paragraphs 18 and 20. Of particular relevance is ISA 240, (the Auditor’s responsibility to Consider Fraud and Error in an Audit of Financial Statements), and ISA 805 (“Special considerations audits of single financial statements and specific elements, accounts or items of a financial statement”).
The following areas must be assessed:
Review whether salary costs debited to the project/programme are recorded throughout the duration of the year in a systemized way and examine whether the salary costs can be verified by sufficient supporting documentation.
Check whether the organisation complies with the applicable tax legalisation in regards to taxes and security fees.
Examine whether the financial report includes a comparison, for every budget category, between the actual costs/expenditure and the budget as approved by Plan International Norway for the period.
Based on materiality and risk, the auditor shall examine whether there is sufficient documentation supporting all reported costs.
Examine whether foreign exchange gains/losses have been reported in accordance with what is stipulated in the agreement including annexes.
Follow up, through sample testing (at least 2 samples and at least 10% of the made procurements during project), whether the organisation has adhered to the procurement guidelines annexed to the agreement.
Review if outgoing balance for previous period is the same as incoming balance for the current period.
Verify the unspent balance at the end of the financial year.
Verify the unspent balance that shall be repaid to Plan International Norway in the final report of the last agreement year. (Only applicable in the final report of the last agreement year).
Regardless of materiality, quantify the amount for costs lacking sufficient supporting documentation.
If the organisation modified cash basis as accounting principle, the auditor shall motivate whether the applied accounting principle is acceptable for the type of financial report.
Verify that the organisation has signed agreements with its sub-grantees / partner organisations.
Verify that the procurement and audit requirements in the agreements with partner organisations are in accordance with the audit requirements as stipulated in the FAD agreement between the CO/RO and Plan International Norway.
Review whether there is an unbroken chain of audited financial reports according to the requirements as stipulated in the agreement between the CO/RO and Plan International Norway, for funds disbursed the previous year. The review shall include whether the CO/RO makes documented assessments of the audited financial reports submitted to the CO/RO and whether these reports are followed-up by the CO/RO. The review shall include verification of contributions equivalent of a minimum of 50 % of the total of disbursed funds as well as 50 % of the number of contributions. The review shall also include observations from auditors that Plan International Norway should be informed about.
Verify that the principles for reporting foreign exchange gains/losses in the agreements with sub- grantees / partner organisations are in accordance with the principles that are stipulated in the CO/RO’s FAD agreement with Plan International Norway.
Follow up if weaknesses identified in previous audits are implemented as described in the management letter or the Report of factual findings.
Report observations, weaknesses and recommendations that have emerged during the audit process.
Plan International Norway wants to emphasise the importance that the Auditor, as a part of the assignment, reviews whether the partner organisations follow the requirements from the relevant Donor as described in the FAD agreement.
Two different reports must be provided:
The reporting from the auditor shall include an Independent Auditor’s Project Report in accordance with the relevant audit standards listed under “Objectives and scope of the audit”. The auditor’s opinion shall be clearly stated.
The audit report shall include:
The Project Name and FAD agreement number
Identification of the Project’s total expenses and total income
The subject of the audit
The financial reporting framework applied
The auditing standards applied
A statement that the auditor has obtained reasonable assurance about whether the financial statements as a whole are free from material misstatement
The auditor’s opinion
The audit report must be signed by the auditor with his/her full name (first and last name), title, date of signature in addition to the audit firm’s name. The financial report that was subject to the audit shall be attached to the Independent Auditor’s Report and signed by the auditor together with management of audited organisation.
In addition to the Project’s audit report, the auditor shall submit a management letter (matters for governance attention), which shall contain any findings and weaknesses identified during the audit of the Project. The letter shall also list any measures that have been taken as a result of previous audits and whether such measures have been adequate to deal with reported shortcomings.
The auditor shall, regardless of materiality, quantify the amount of costs lacking sufficient supporting documentation. The auditor shall make recommendations to address the weaknesses identified and the recommendations shall be presented in priority order. If the auditor assesses that no findings or weaknesses have been identified during the audit that would result in a Management letter, an explanation of this assessment must be included in the management letter.
Other reporting information
Plan International Thailand is responsible for developing a Management Response for all audits. The management response shall respond to all the auditors' recommendations and shall include a time-bound action plan and the name of the staff responsible for the implementation of each action point. The
Management Response can be included in the audit reports or as an annex and shall be signed by management.
The auditor of the Project’s consolidated financial statement is responsible for the direction, supervision and performance of the audit of any part of the Grant that has been transferred to a sub-grantee / partner organisation. The auditor shall assure itself that those performing the audit for sub- grantees / partner organisations have the appropriate qualifications, that the audit is in compliance with professional standards, and that the audit report is appropriate under the circumstances.
The audits at Plan International Country/Regional office and sub-grantees / partner organisation may be conducted by separate auditor firms or by the same auditor. In case the same audit firm is contracted both by the CO/RO and sub-grantees / partner organisations, the audit firm can choose to present either separate audit reports or a consolidated audit report. The following conditions must be respected in consolidated reports:
The audit report shall state which sub-grantees / partner organisations have been audited, and what activities they are responsible for.
It must be clear that a full audit has been carried out for all sub-grantees / partner organisations and that the report corresponds with the main agreement between Plan and the donor.
The report must contain signed financial reports for all organisations.
The report only contains few notes and does not reduce the overview.
The Audit opinion must be an unqualified opinion for all sub-grantees / partner organisations.
The reports are to be written in English
Submission of draft reports to Plan International Norway for review is due by 15th of February 2022. The final signed reports are to be submitted digitally to Plan International Norway no later than 28th of February 2022.
The Auditor shall provide the CVs of all experts that will be assigned to carry out the project audit. The CVs shall include appropriate details on the type of audits carried out indicating capability and capacity to undertake the audit as well as details on relevant specific experience.
Please send a letter of interest that outlines relevant expertise, experience, and contact details to supornchai.nawataweeporn@plan-international.org by 30 October 2021. 5.00pm. BKK time Referencing “***Auditing the Young Digital Resilience Leaders Project THA101260 ***” in the subject line.
Please note that only shortlisted candidates will be notified.
