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Finance & Admin Manager

: Community Partners International (CPI)

: Nonprofits / องค์กรไม่แสวงหาผลกำไร

: 1219

: 6 September 2023

20 September 2023

VACANCY ANNOUNCEMENT

 

Job Title	Finance & Admin Manager
Unit	Finance Department
VA No.	L/2023/0904/16yc
Job Level	JL-5
Contract Duration	One year (Yearly extendable)
Number of Position	1
Location	Chiang Mai, Thailand
Travel	15% working time
Reports to	Sr. Finance Manager
Reporting to this position	Finance coordinators and Administrative Officer

 

Community Partners International (CPI) is a U.S. nonprofit organization dedicated to empowering vulnerable communities in Asia to meet their essential health, humanitarian and development needs. Founded by U.S. doctors in 1998, the organization has grown to serve more than one million people each year. Community Partners International focuses on helping communities affected by conflict, violence, and displacement, in remote and hard-to-reach contexts, and marginalized by poverty and exclusion.

The Finance & Admin Manager reports directly to the Senior Finance Manager at Chiang Mai, Thailand and is responsible for overseeing the Finance and admin teams. This role involves managing the day-to-day operations of these two teams and ensuring efficient coordination and execution of their respective responsibilities.

The position will be based in Chiang Mai with frequent travel to other project areas within Thailand as necessary.

 

Primary Responsibilities

• Supervise the support team and lead the operations functions of finance and admin team under the guidance of the Sr. Finance Manager
• Support the Sr. Finance Manager to maintain and improve the program’s financial systems and policies in line with CPI organizational standards and donor requirements
• Ensure that the sub-partners financial reports and financial management are administered according to the terms in the grant agreement and donor regulations
• Conduct monitoring visits to partners, review their financials and ensure the financial data are reliable, consistent, accurate and in compliance with donor requirements
• Work closely with the Sr. Finance Manager to support monitoring and tracking of sub-grant financial management and cash flow status
• Manage the cash flow and financials of office operation process of in consultation with the Thailand Deputy Finance Director and report to the Sr. Finance Manager

 

Regular Responsibilities

• Ensure compliance and continuously monitor and report supervisor on the control gaps/risk in the financial management of the project
• Liaise with external auditors and take the lead in communication with consortium members, organization and sub-recipients on monitoring and audit processes
• Build positive and sustainable relationship with partners and ensure that effective and appropriate communication mechanisms are in place among the team members
• Support the Sr. Finance Manger by providing technical inputs in financial management, budget proposal development and organizational development initiatives of CPI as well as partners
• Provide technical guidance to the grant processes of sub-sub recipients
• Work closely with Sr. Finance Manager and other program leads to review the budget proposals/revisions submitted by the partners as well as coordinate with program and finance focal to assist in the preparation of calls for proposal, evaluation and selection of proposals, and budget negotiation with the sub-awardees
• Assist the Sr. Finance Manager to prepare the BvA for the whole project as necessary

 

Partner Support

• Provide hands-on training to CPI’s sub grantees on financial guidelines, financial reporting system and ensure proper application of the system in project implementation
• Perform monitoring visit to project sites of sub grantees and evaluate their financial system to identify gaps. Seek mutual improvements for sound financial and grants management system and report to Sr. Finance Manager accordingly
• Review and  follow-up of action taken to remedy any variance in actual vs. budget financial data of sub grantees, ensure compliance with the grants agreement and support to manage the proper close-out of the awards
• Provide technical inputs and actively participate in developing capacity building plan and organizational development initiatives
• Maintain regular communications with sub-grantee staff to provide feedback, “on the pulse” knowledge about grants and to support donor compliance

 

Operations and Administration

• Assist in recruiting finance staff members and ensure the support team is properly structured and work plans are developed to deliver the set objectives
• Supervise Admin Coordinator & Finance Assistant on daily office management, administrative and logistical support required for Chiang Mai office
• Liaise and work closely with HR-Admin Manager for visa or work permit arrangement and as necessary for Chiang Mai office
• Set annual performance objectives, evaluation and coaching direct supervisees under the guidance of Sr. Finance Manager to build strong leadership in respective technical areas

 

Organization Representation

• Organize and facilitate meetings, workshops and other discussion forums to establish dialogue on Finance and to learn from findings for continual improvement
• Represent CPI at partner and donor meetings and events
• Any other duties assigned by the supervisor

 

Essential Skills

• Formal qualification in accounting is asset (at least Bachelor degree)
• Master’s degree in Accounting, Finance, Commerce. ACCA, CPA or CIMA qualified is preferred
• At least 3-5 years’ experience in related position with accounting and project financial management experience
• Fluent in written and spoken English and Myanmar language
• Knowledge of Thai language & context will be an advantage
• Advance knowledge of excel, as well as understanding of word-processing, and PowerPoint
• Exposure to NGO work is plus
• Knowledge and experience in the use of accounting software, mainly Sun system
• Excellent organizational, planning, and interpersonal skills
• Experience of working in multicultural, low-resource setting
• Ability to communicate technical information to both technical and non-technical audiences
• Ability to establish priorities in a time sensitive environment and meet deadlines with strong attention to consistency, detail, and quality

 

APPLICATION INSTRUCTIONS

All interested and qualified candidates are requested to send an Application Letter, Curriculum Vitae to:

Email: recruitment@cpintl.org

• The closing date for application is before 17:00 pm Thailand Time (GMT+7) of (20-Sep-23, Wednesday), Thailand Standard Time.
• Please clearly mention the Position, Location and VA Number you are applying for in the email Subject Line.

• CPI is an Equal Opportunity Employer and considers all applicants on the basis of merit without regard to race, religion, sex, gender identity, sexual orientation, ethnicity, national origin, age, marital status, or disability.
• Candidates are required to declare in advance should there be any relative or family member currently employed in CPI. Failure to do so can lead to termination of the employment contract even after successful selection.

• Because of the large volume of applicants, only shortlisted candidates will be contacted.
• Contract and position are contingent upon successful award of the project and final approval by the donor.

Contact : recruitment@cpintl.org

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การเงิน / Financierผู้จัดการโปรเจค / Project managerผู้บริหาร / Administrator