: Community Partners International (CPI)
: 1 Nov 2023
15 / November / 2023
Deputy Procurement & Logistics Director
Number of Position
Chiang Mai, Thailand
Occasional travel to field areas, Thailand
Reporting to this position
Community Partners International (CPI) is a U.S. nonprofit organization dedicated to empowering vulnerable communities in Asia to meet their essential health, humanitarian and development needs. Founded by U.S. doctors in 1998, the organization has grown to serve more than one million people each year. Community Partners International focuses on helping communities affected by conflict, violence, and displacement, in remote and hard-to-reach contexts, and marginalized by poverty and exclusion.
- Lead all activities related to the procurement and supply management of health products
- Introduce plan, manage, and provide technical and operational oversight of all supply chain activities including procurement, logistics, transportation, and warehousing.
- Ensure that all items are procured and reached to offices or project sites at a fair market prices following CPI & Donor guidelines & policies, with highest degree of professional ethics, transparency, competitiveness and highest integrity
- Responsible for the adherence of CPI’s and donors’ policies, and understand the local supply chains and diverse local distribution systems of the remote project sites
- Support to undertake the value for money for office and projects, providing report on findings & recommendations to support policy for cost efficient CPI/local distribution system
- Analyze the bid analysis, generate purchase order, monitor the progress and liaise with vendors during the entire procurement cycle; investigation and resolution of post-order problems and of progress reports on procurement and logistics matters
- Provide technical support on specifications, cost implications and logistics for safe delivery of supplies received from donors.
- Maintain and update Standard Operating Procedure (SOP) for medical and stock management for Thailand
- Develop and implement new or revised procurement policies, procedures and stock management guideline for CPI and partners in line with acceptable industrial practices and in alignment with the context of country of operation
- Maintains staffing capacity to conduct a wide range of health commodity sourcing events, ensuring technical expertise
- Develop, implement and maintain procurement and logistics framework, policies, guidelines and all tools related with the procurement and logistics under the supervision of Program Director
- Stay up-to-date with healthcare regulations, quality standards, and industry best practices to ensure compliance in logistics and procurement processes.
- Implement quality control and safety measures to uphold the highest standards of healthcare supply chain management.
- Understand the needs of medical equipment and accessories according to procurement plan and available budget in the organization.
- Understand Standard Drugs Order List, Standard Operating Procedures for procurement for implementing partners, Standard Operating Procedures for clearance and Reception of International Consignments and the requirements by the laws of Thailand
- Ensure proper and complete specification for equipment and materials, Terms of Reference and Statement of Works for the preparation of RFQ, and ensure to call for quotation/tender to the potential supplier in Local Market Place and other external sources
- Analyze specific procurement requirements and developing related procurement strategies, procedures & plan, and all procurement related forms that is feasible to CPI Thailand and local partners
- Orient and support the Partners on stock management, and Procurement & Logistics activities to ensure compliance with donor Guidelines and meet the minimum auditable standards
- Support in developing inventory control system & maintaining minimum medical stock levels of CPI partners.
- Carry out all duties having due regard for the health, safety of yourself and others, in accordance with CPI policies
- Carry out the duties in a manner of promoting equity and showing due respect for all CPI’s local partners by understanding their norms, culture and local context
- Participate in the internal and external meetings promoting procurement best practicesis preferred
- Master’s Degree in Supply Chain, Business Administration or another relevant field, or equivalent experience strongly preferred. Professional certification(s) is a plus.
- Minimum 8 years of procurement, supply chain, and/or technically relevant work experience is preferred.
- Strong experience executing and managing the end-to-end procurement life cycle.
- Prior experience with global health supply chains is preferred.
- Knowledge of UN/INGO rules in Logistics and procurement and related software is Preferred
- Excellent organizational, planning, and interpersonal skills.
- Fluent in written and spoken English and Burmese. Knowledge of Thai is preferred.
- Experience of working in a multicultural, low-resource setting.
- Ability to coach and provide training to technical and non-technical audiences.
- Knowledge in managing medicines and medical stocks will be an advantage
- Strong negotiation, communication, and relationship management skills.
- Good reporting skill and ability to use Microsoft Office package
All interested and qualified candidates are requested to send an Application Letter, Curriculum Vitae to:
- The closing date for application is before 17:00 pm on Wednesday, 15 November 2023, Thailand Standard Time.
- Please clearly mention the position and location you are applying for in the email Subject Line.
- CPI is an Equal Opportunity Employer and considers all applicants on the basis of merit without regard to race, religion, sex, gender identity, sexual orientation, ethnicity, national origin, age, marital status, or disability.
- Candidates are required to declare in advance should there be any relative or family member currently employed in CPI. Failure to do so can lead to termination of the employment contract even after successful selection.
- Because of the large volume of applicants, only shortlisted candidates will be contacted.
- Contract and position are contingent upon successful award of the project and final approval by the donor.