Administrative Officer

: The Border Consortium (TBC)
: 29 Nov 2023
31 / December / 2023

Administrative Officer : Job Description


 1. Job Description


Administrative Officer


Human Resources/ Administration/ IT

Reports to

HR & Administration






 2. Purpose

The Administrative Officer provides support to the Bangkok office in HR/ Administration Unit and coordinates with Field Administrator based in different field sites; Mae Sot, Mae Hong Son, Kanchanaburi, Chiang Mai and Myanmar.

 3. Job Responsibilities, Duties & Tasks


  • Assist with database processing including database entry, database updating, database compilation and help to communicate information from HR & Admin Team to TBC staff.
  • Assist front-office reception services, including telephone exchange and recording postal correspondence.
  • Assist with delivery and receipt of goods and correspondence (e.g. dealing with mail & courier services).
  • Assist with travel, accommodation and logistical arrangements for staff and visitors (e.g. arranging bookings, tickets, taxis, etc.)
  • Provide secretarial support as required (e.g. typing narrative reports, data entry, scanning and copying)
  • Assist in logistics and food preparation for meetings, trainings, and workshops.
  • Update, maintain and consolidate TBC employees’ leave record.
  • Maintain office equipment and facilities in good working condition and keep the record for Fixed Assets Register/Inventory Record.
  • Assist the purchase and monitoring of office supplies following TBC procurement procedures (e.g. collecting quotes).
  • Arrange for stocks (e.g. stationery and office supplies) to be replenished and equipment (e.g. air conditioning units and phones) to be repaired where necessary.
  • Assist with bill payments following the TBC Staff Policy Manual (e.g. checking receipts and paying bills).

Government liaison:

  • Support visa and work permit application process for international staff and their dependences.
  • Coordinate with Ministry of Interior and TBC’s field office to support processing all camp pass requests  and permission letters

Other Occasional Duties:

  • Provide other forms of support as required and/or requested by HR & Admin Specialist.
  • Support HR & Admin team during an absence of a team member.


 4. Job Specification (Minimum Job Requirements)




in related field

Experience in Humanitarian or

Related Field

Not required

but would

be beneficial



Experience in specific field or closely-

related job, technical and behavioural skills

  • Bachelor in related field
  • 2-3 years of experience in Administrative work
  • Good people and inter-personnel skills with positive thinking is a must
  • Fair command of Thai & English both in writing and speaking
  • Good computer literacy in MS office esp. MS Xcel and PowerPoint





 Preparation Date

 November 2023



How to Apply:

Interested in this position should send a resume/CV including 2 references, and a cover letter explaining one’s suitability no later than December 31st, 2023 to hr@theborderconsortium.org clearly indicating on the subject line: “Administrative Officer.” Only short-listed candidates will be contacted. The successful applicant will be chosen in June.

Contact : hr@theborderconsortium.org


ขณะนี้มีเวปไซด์ปลอม หลอกให้โอนเงินบริจาคในนาม Oxfam โดยใช้ชื่อว่า th-oxfam.org กับ th-oxfam.com จึงขอแจ้งมา ณ ที่นี้ว่าปัจจุบัน องค์การอ็อกแฟมในประเทศไทยไม่ได้เปิดระดมทุนจากประชาชนทั่วไป และไม่มีการเปิดรับบริจาคใดๆ ทั้งสิ้น

At present, there are fake website under the names of th-oxfam.org and th-oxfam.com asking for donation, therefore, kindly be informed that Oxfam in Thailand currently does not accept any individual donation from the public and does not conduct any fundraising activity.
Please beware of donation scams!

เตือนภัย! ขณะนี้มีเว็บไซต์ปลอมและกลุ่มไลน์หลอกให้โอนเงินบริจาคให้แก่ Save the Children Thailand ทางมูลนิธิขอแจ้งว่าเว็บไซต์ของเรามีเพียง http://thailand.savethechildren.net เท่านั้น Save the Children Thailand ไม่อนุญาตให้บุคคลใดเรียกร้องและรับเงินบริจาคแทนมูลนิธิ และจะไม่ขอเงินบริจาคผ่านทางไลน์ หากท่านสงสัยว่าอาจจะกำลังถูกหลอกลวง กรุณาแจ้งตำรวจได้ทาง https://www.pct1599.net

Beware! There are currently fake websites and unauthorised LINE groups calling for donation, falsely claiming to be associated with Save the Children Thailand. Please be informed that our official website is http://thailand.savethechildren.net. We do not authorise any individuals to call for and accept donations on our behalf, and never ask for donations through LINE. If you have concerns that you are being deceived, please report directly to the police reporting channel - https://www.pct1599.net.

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