Panel Admin Officer

: Partnerships for Infrastructure (P4I)

: Nonprofits / องค์กรไม่แสวงหาผลกำไร

: 432

: 9 July 2025

20 July 2025

POSITION DESCRIPTION

Position:	Panel Admin Officer
Duration:	Full-time short-term role from August - November 2025
Location:	Bangkok, Thailand
Reports to:	P4I’s Senior Operations Manager
Closing date:	20th July 2025

Program Background

Partnerships for Infrastructure (P4I) is the Australian Government’s flagship infrastructure initiative for Southeast Asia. It partners with Cambodia, Indonesia, Laos, Malaysia, Philippines, Thailand, Timor-Leste, Vietnam and the Association of Southeast Asian Nations (ASEAN) to foster inclusive growth through sustainable economic infrastructure (i.e. transport, energy, telecommunications, and utilities).

Delivered through a single cohesive team, the initiative is led by the Australian Department of Foreign Affairs and Trade in collaboration with EY, Adam Smith International, The Asia Foundation and Ninti One. The Program’s Head Office is in Bangkok.

P4I focuses on infrastructure prioritisation and planning, policy and regulation, and procurement and project preparation (P4I does not finance the delivery of infrastructure). All services aim to address gender equality, disability and social inclusion, disaster risk reduction and climate change issues. 

Further information about P4I is available at www.partnershipsforinfrastructure.org  

The Role

This is a great opportunity to join a dynamic team advancing inclusive, resilient, and sustainable development across Southeast Asia. This role is an excellent stepping stone for those seeking hands-on experience in DFAT-funded programs, particularly in operations and administration. It’s well-suited for individuals with operations experience in international development who are looking to deepen their experience in supporting program delivery within a regional initiative.

The Panel Admin Officer will provide administrative support to P4I’s operations and technical teams in managing panel resources, contact person and billing. This role will report directly to the Senior Operations Manager and work closely with the Disaster Risk Reduction and Climate Change (DRRCC), Gender Equality, Disability and Social Inclusion (GEDSI), Monitoring & Evaluation (M&E) and Communications (Comms) teams to maintain panel resources and track panel tasking notes. 

The anticipated salary is 40,000 - 60,000 THB/month or equivalent.

This position is open to Thai nationals only. Please only apply if you are a Thai national.

 

Responsibilities 

The responsibilities of the position will include, but not be limited to: 

• Provide general administrative support related to P4I panel advisers, ensuring records are accurate and up to date. 
• Organise panel briefings, onboarding sessions, and provide guidance on invoices and timesheet submissions to panel members. 
• Handle routine inquiries and provide administrative support to technical team members regarding panels.
• Ensure due diligence for panels is complete and current. 
• Assist in preparing supporting financial documents for processing of invoices. 
• Provide monthly reports to the technical teams relating to panel usage. 
• Under the oversight of Senior Operations Manager, ensure compliance with company policies and financial procedures.

 

Position Description                                                                                                                           

• Support scheduling of interviews for Hub Based positions, oversight of technical tests and conduct screening calls. 
• Support other administrative tasks as requested by the Senior Operations Manager.

In undertaking all the above, the position will operate as part of P4I’s One-Team, contributing to wellcoordinated planning and delivery across all members of the Delivery Partner organisations.

 

Selection Criteria 

• Tertiary education with 5 years of administrative experience 
• Experience in assisting with operational and logistics systems for businesses and/or donor-funded programs. Experience with Aid-funded projects or international NGOs and procedures is desirable.
• Strong working knowledge of MS Office programs.
• Excellent communication and interpersonal skills in both English and Thai.
• Strong project administration and organisational skills, with experience working across different teams and organisations in a multi-cultural setting.
• Demonstrated ability to manage multiple tasks under tight deadlines with competing priorities.
• Interest in the international development sector preferred. 

How to Apply

Interested applicants are requested submit the CV to Recruitment@partnershipsforinfrastructure.org  Applications must be submitted before 11:59 pm (Bangkok time) on Sunday, 20^th July 2025.

Unfortunately, due to the high volume of applications for P4I positions, only short-listed applicants will be contacted. 

 

This position will be hired through Adam Smith International (ASI). ASI is committed to continually improving the diversity of our workforce through the attraction, retention, and development of a diverse range of talented people. Women, people with disabilities, Indigenous and ethnic minority groups, and nationals of P4I’s partner countries are encouraged to apply. We want people to be comfortable bringing their whole self to work and recognise that inclusion brings further opportunities for innovation and creativity.

 

Contact : Recruitment@partnershipsforinfrastructure.org

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เจ้าหน้าที่ประจำสำนักงาน / Officerธุระการ / Administrative