Programme Management Associate

(National Specialist - THAR000328)

 

Host entity: United Nations Development Programme

Duty station: Bangkok, Thailand

Start date: Immediate

Assignment Duration: 4 months

Application deadline: 17 February 2020

 

Organizational Context & Project Description

The United Nations Development Programme (UNDP) has been a trusted partner of the Royal Thai Government and the people of Thailand for more than 50 years. As part of the UN Country Team, UNDP aims to advance inclusive, sustainable and human-centred development for all people in Thailand.

UNDP supports Thailand’s efforts to build an inclusive sustainable society in which everyone has access to quality services and can participate in making decisions that affect their lives.

UNDP works with the government, civil society, private sector and the Thai public to help find solutions to persistent development challenges and to achieve the Agenda 2030 for Sustainable Development (SDGs) through technical support on governance issues, such as public procurement, and on environmental issues, such as climate change mitigation and adaptation, biodiversity finance and conservation, as well as climate finance.

This support includes developing human and institutional capacities, sharing the UN’s knowledge and experience, demonstrating solutions, building partnerships and raising funds for development.

In all our activities we encourage the protection of human rights and the empowerment of women, minorities and the poorest and most vulnerable communities.

 

Task description

The Programme Management volunteer will work under the guidance and supervision of the Programme Specialist/Team Leader and the Programme Analyst of the UNDP Thailand. On regular basis, the volunteer will work closely with the Programme Associates and Project Teams to ensure corporate compliance and effectiveness. The volunteer will be a member of the UNDP Thailand Country Office team and is expected to join the staff meetings regularly.

 

Administrative, Programme and Financial Management Support;

• Provide administrative and logistical support to the Inclusive Green Growth and Sustainable Development Team and associated projects
• Handle travel services for staff and meeting participants
• Support to resource mobilization and consolidate the data from multiple ATLAS financial reports. This includes expenditures and commitments monitoring and tracking
• Support in maintaining the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Atlas
• Support in undertaking timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers
• Create requisition in Atlas, register of goods receipt in Atlas, make budget check for requisitions, purchase orders and vouchers
• Support Team in preparing expenditure records, and support project managers on budget management, and review and monitoring of project budgets
• Support the team on recruitment for project related-staff/consultant/intern; assist in preparing the TOR, selection memo, budget, and coordinating with candidates
• Assist the team to proceed with contract requests (Individual Contracts, Institutional Contracts, Contract for Professional Services, LTAs) and ensure supporting documentation needed for contract files is obtained
• Contribute towards the development of procurement plans and processes for project under IGSD ensuring compliance with UNDP policies and standards
• Work closely with procurement team to plan and manage procurement and operational activities

 

Effective programmatic assurance of projects;

• Assist in monitoring timely implementation of planned activities, assess the progress toward and the achievement of planned targets in accordance with Annual Work Plan (AWP)
• Assist in the enhancement of AWP quality and project revisions, ensure that activities, targets and benchmarks have been formulated according to standard procedures and meet the programmatic standards and agreements with the partners
• Coordinate inputs for Mid Term Review and/or Terminal Evaluation of the project and finalise documentation, such as Term of References (TORs), work plan for evaluators and auditors.
• Follow-up on the implementation of recommendations resulting from the evaluations and
• Support Project Teams, when necessary, to ensure that project management responsibilities are met

 

Effective team and CO operations;

• Support in ensuring project functions are sufficiently resourced, develops, formulates and reviews/revises Job Description and Terms of Reference of progamme/project positions, tracks and monitors recruitment processes ensuring timely actions in recruitment, participates in selection of project personnel
• Support in management and filing of project documentation, ensure that UNDP corporate systems are kept updated and that relevant documents are accessible through the UNDP public website, and internal filing system

 

Results/Expected Outputs

• Support in completion of Mid Term Review and Terminal Evaluation reports for GEF-Funded Projects
• Support in successful execution of Harmonized Approach to Cash Transfers Assurance Activities and Project Monitoring Visits and upload documents on HACT sharepoint for IGSD projects
• Support in successful preparation of budget and other required documents for new pipeline projects
• Support in successful set up new project in ATLAS and approval process
• Support in successful review of National Implementation (NIM) projects FACE and financial reports and other follow-up tasks

Qualifications/Requirements

 

Required degree level:  At least Secondary Education. University degree in Business or Public Administration, Economics, Political Science and Social Sciences would be desirable, but it is not a requirement. Specialized certification in Accounting and Finance in preferred.

 

Required experiences:

• Minimum 6 years of progressively responsible administrative or programme experience is required at the national or international level
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and advance knowledge of spreadsheet and database packages
• Experience in handling of web-based management systems.

 

Language skills: English (Mandatory), Level – Fluent

 

Conditions of Service:

 

The contract lasts for the period indicated above with possibility of extensions subject to availability of funding, operational necessity and satisfactory performance. However, there is no expectation of renewal of the assignment.

 

Travel to duty station (if applicable) and a Settling-ln-Grant will be provided in the event the duty station is not within commuting distance from the place of recruitment. The applicable Volunteer Living Allowance is provided monthly to cover housing, utilities and normal cost of living expenses. Life, health and permanent disability insurance are included (health insurance for up to 3 dependents), as well as final repatriation (if applicable) and resettlement allowance for satisfactory service.

Furthermore, in non-family duty stations that belong to hardship categories D or E, as classified by the ICSC, a Well-Being Differential (WBD) on a monthly basis will be provided.

 

For UN Volunteer entitlements, kindly refer to the link https://vmam.unv.org/calculator/entitlements

 

How to apply:

Visit: https://www.unv.org/calls/THAR000328-6189  for more detail of this assignment and to apply

 

This is a national UN Volunteer assignment, therefore only nationals of Thailand and legal residents with a residency permit, the status of refugee or with the status of being stateless are eligible to apply.

Note: Applicants needs to register their profile within UNV Talent Pool to be able to apply

* Not yet registered in the UNV Talent Pool? Please first register your profile at https://vmam.unv.org/candidate/signup After creating your account, complete all sections of your profile and submit it. Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage  and click on the ‘Special Calls’ hyperlink. Lastly, select the special call to which you would like to apply. * Already registered in the UNV Talent Pool? Please first update your profile at https://vmam.unv.org/candidate/profile . Then go to ‘My Page’ at https://vmam.unv.org/candidate/mypage  and click on the ‘Special Calls’ hyperlink to select the special call to which you would like to apply. In order to create profiles, you can also watch the video https://www.youtube.com/watch?v=VT5uJ_FolWU which will guide more in details.

 

To learn more about UN Volunteers (UNV) Programme, please visit: https://www.unv.org/or watch this video https://www.youtube.com/watch?v=pkzUsSScG_k

 

Contact : pareena.kunanukun@unv.org

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ที่ปรึกษา / Consultantผู้ประสานงาน / Coordinator