Position: Appraisal, Monitoring and Evaluation (AME) and Reporting Intern
No of Post: 1
Duration of Post: 6 months, with possibility of recruitment
Location: Thailand (Mae Hong Son or Pattani, depending on candidate – Bangkok possible but with frequent travel to field)
Vacancy Closing Date: 7 August 2020
Background on ACTED
Founded in 1993, ACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non- discrimination. Based in Paris, France, ACTED now operates in 38 countries worldwide, with 400 international and 5000 national staffs. ACTED has a 250 Million Euros budget for over 400 projects per year. As the second French NGO, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.
In Thailand, ACTED has been responding to the needs of refugees in camps by the Myanmar-Thai border since 2013. Specifically focusing on the two Northernmost camps (Ban Mae Surin and Ban Mai Nai Soi), near Mae Hong, ACTED provides livelihood support through integrated vocational training opportunities and a package to support access to income generation. In addition, ACTED intervenes in the Deep South of Thailand (Pattani, Narathiwat and Yala) since 2018; also providing vocational training and facilitating access to livelihood for vulnerable youth as a means to address youth unemployment in the South.
For more information, please visit our website at https://www.acted.org/en/countries/thailand/
ACTED is currently looking for 1 Thai national individual to fill the position of Appraisal, Monitoring and Evaluation (AME) and Reporting Intern. The position is not remunerated but is created to lead to a recruitment, depending on funding availability.
Based in Thailand, in either of ACTED’s project base, the AME & Reporting intern, under operational guidance of the Country Director, is responsible for:
- Preparing written materials and project progress reports on field activities in compliance with donors’ rules;
- Facilitating smooth internal communication and coordination with relevant departments, and contributing to ACTED external communication strategy.
- Supporting the implementation of appropriate and viable appraisal, monitoring and evaluation project tools.
Chain of Command & Working Relations:
Under the authority of: Country Representative
Line management: None
Internal relations: Project Teams, HQ Grant Management Unit
External relations: beneficiaries relevant national and local stakeholders, national and international partner organizations.
Duties and responsibilities
- Grant Management and Reporting
1.1 Contract follow-up
- Communicate contractual obligations in particular with regards to reporting deadlines to all departments;
- When any issue is identified in meeting deliverables in the given timeframe and budget, inform relevant staff in country, Country Director, and seek their advice on potential solutions that would meet donor rules.
- Write quality narrative reports, reflecting the progress and status of projects in a transparent, timely and professional manner, in liaison with Country Director, ACTED HQ GMU and finance, which will contribute ultimately to steady cash inflow;
- Incorporate AME data (incl. data on input, process, output, outcome and impact indicators, lessons learnt and best practices) in reports;
- Liaise with all teams when preparing reports, especially with finance to ensure greater coherence between financial and narrative reports by crosschecking the matching of data in the narrative and financial reports;
- Contribute to the monthly update of the Reporting Follow Up (RFU) and ensure smooth and regular communication with ACTED HQ GMU.
- Address ad hoc requests from donors in liaison with the CD, Programme and support teams.
1.3 Partner Follow-up
- Facilitate partner communication and information sharing to the area, capital, and even up to HQ offices
- Appraisal, Monitoring and Evaluation:
- Contribute to the development and updating of the consolidated AME work plan and AME frameworks for all ongoing projects;
- Develop and oversee the implementation of appropriate data collection and analysis instruments, methodologies (e.g. survey questionnaires, focus group discussions, key-informant interviews) and data/information dissemination/utilization plans;
- Closely supervise data collection activities and ensure that data collection teams are organized and resourced as needed, and that they deliver as per field mission plans and according to data quality standards;
- Measure and report on qualitative and quantitative input, process, output, outcome, impact, objective, and goal-level performance indicators for all projects;
- Provide data for use in preparation of reports to donors and other stakeholders, as required;
- Contribute to proactive dissemination and use of knowledge gained through AME activities among Project Managers and Project Development Manager/Officers;
- Document and share the lessons learnt and best practices on time and ensure that the knowledge gained contributes to the improvement of projects and influence the strategic development of future projects and activities;
- Coordination and Communication:
3.1 Internal Communication
- Facilitate interdepartmental communication and information sharing from the Base, to the Area, Capital, and even up to the regional and HQ offices by taking minutes of the various ACTED coordination meetings
- Participate in project coordination meetings with the whole project team
3.2 External Relations
- Support PM on the communication and liaison activities to actively consult and involve beneficiaries, key informants, actors, partners and stakeholders in all stages of project design and implementation
- Cultivate good relations with key humanitarian actors – local and international;
- Ensure that at all times contact with beneficiaries is conducted in a sensitive and respectful manner
- Identify opportunities to collaborate and coordinate efforts with other organizations to ensure our activities build upon - rather than replicate - the work of others
3.3 Social Media and Website
- Develop and/or translate posts for publications on ACTED Thailand’s Facebook Page
- Develop articles in English for ACTED global website;
- Create original communication material, incl. photo, brochures, etc.
- Excellent spoken and written Thai and English language;
- At least Bachelors’ Degree in the field of International Development, International Relations, Humanitarian Affairs or related;
- Experience with CSO or NGO, preferably international, preferred.
- Demonstrated interest in launching a career in humanitarian field.
- Excellent interpersonal and team skills.
- Capacity to work under pressure;
- Be flexible, pro-active, self-motivated and able to organise work independently as well as be willing to work within a team.
- Capacity to live and/or travel to Pattani.
Submission of application:
Applications shall be in English and include:
- a resume of not more than 3 pages;
- a cover letter expressing the motivation to work for this specific position;
- contact details of at least 1 reference
They should be submitted to firstname.lastname@example.org (Phone: +66 09 918-0279)
The files attached to the e-mail should not exceed 2 MB. Applications should be submitted no later than 7 August 2020 (by 5:00 pm). Interviews will be conducted on a rolling basis. Only shortlisted candidates will be contacted.+
นักวิจัย / Researcher