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• Support program teams on proposal development, including but not limited to development of budget, budget reviews, preparing cost forms and ensuring proposal compliance with solicitation requirements
• Serve as a technical resource to project teams in interpreting donor rules and regulations, and act as primary point of contact for contractual issues
• Review all new donor contracts before RECOFTC signature and ensure that RECOFTC complies with all donor requirements as stated in the contract document
• Oversee and regularly update the RECOFTC grants and contracts database
• Oversee, coordinate and support project staff with the preparation of interim and final narrative and financial reports, including data collection from subgrantees, and their timely submission to donors, in coordination with the Corporate Services unit
• Coordinate the financial aspects of subgrants and subcontracts:
• • During proposal development stages, coordinate organizational assessment processes for prospective subgrantees and subcontractors to ensure their systems comply with relevant donors. If needed, provide assistance to prospective subgrantees and subcontractors to ensure donor compliance.
  • Upon receipt of new awards, prepare subgrant agreements and/or subcontracts along with financial reporting guidelines and templates for subgrantees and subcontractors which include the donor’s applicable terms and conditions.
  • Serve as the subgrant management liaison between accounting and program staff to coordinate communication with subgrantees and subcontractors.
  • Ensure subgrantee compliance with the terms of grant agreements, including by reviewing subgrantee financial reports and liaising with subgrantees to rectify reporting errors and by managing subgrantee and grant subcontractor deliverables and payments.

• Manage the solicitation and process of donor-required audits
• Oversee, coordinate and support project staff with the timely closeout of subgrants and donor contracts, in coordination with the Corporate Services unit
• Assist program teams with developing and managing multi-year grant budgets
• Work with the accounting and program teams to identify and implement improvements to the grants management system and processes, and to implement system improvements with staff throughout the organization
• Work closely with seven country offices’ Accounts and Administrative Officers in Cambodia, Indonesia, Lao PDR, Myanmar, Nepal, Thailand and Vietnam to complete accounts and administrative matters in compliance with RECOFTC’s and donors’ policies and procedures and in a timely manner
• Perform any other duties as assigned by the Executive Director

Qualifications and experience

The Grants Manager will have the following essential and desirable qualifications and experience:

Essential: