Human Resources and Administration Officer

: World Animal Protection

: Nonprofits / องค์กรไม่แสวงหาผลกำไร

: 1496

: 18 November 2021

1 December 2021

Human Resources and Administration Officer
Thailand

Permanent
Competitive Package

Closing date: Midnight Wednesday, 1st December 2021

Main Purpose of the role

Provides support for the whole HR & Admin function across recruitment, induction, remuneration, performance management, employment relations, HR policy and procedures, learning and development and office operations.

Accountabilities

• Cross team collaboration to support all functional.
• The role holder will comply with the organisation’s policies and procedures.

Duties and Responsibilities

Functional

Recruitment

• Assist in recruitment process; post vacancy announcement for local channels, interview arrangement, provide necessary information and document to candidates, ensure completion of documents.

On Boarding

• To arrange induction schedule by coordinating with concerned.
• To conduct induction to new staff as assign.
• To provide necessary equipment and workstation to new staff.
• To register Social Security for new staff.

Off Boarding

• To ensure on Exit Staff Form submitted and completed by staff.

L&D

• To assist on create, design and deliver L&D solutions to support the organisational change and assist to development outlined in the overall L&D strategy using a blend of methodologies including computer based, self-managed learning, class room and on job learning as appropriate.
• To provides necessary education and materials to managers and employees including workshops.
• To assist to create and contribute to L&D communications using a variety of tools and/or channel such as email, Intranet, activities board, newsletter etc.

Other

• Produce and submit relevant documents/ reports required by government.
• Perform any other ad-hoc HR duties & projects delegated from management.

Administrative

• Front desk duties; answering phone calls, manage mailbox,
• Perform general office administration duties i.e. stationery stock controls, mailing, contacting vendors, pantry stock control, pest control etc.
• Liaise with medical insurance providers in relation to scheme claims, and other benefits. Arrange annual medical checks.
• Explaining and providing information on employee benefits programs.
• To provide logistic support such as booking air ticket, hotel booking and transportation.
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories.
• To coordinate with visa agency for preparing the relevant documents for apply the visa and work permit.
• To assist HR and Admin Manager to coordinate with legal firm for preparing information, documentation and report for extending license.
• Keep and maintain proper filing system for HR records and documents.
• Provide assistance on translation of document from English to Thai and vice versa as required as necessary.
• Distribute incoming mail to staff
• Prepare meeting notes for Thailand Office Meeting.
• Prepare organogram for uploading to WAP SharePoint and submit to Ministry of Labour.
• Prepare official documents such as Letters, Power of Attorney, etc.
• Arrange with messenger service.
• Register finger scan for office staff.
• Coordinate with landlord for car parking card and record, and other issues.
• Prepare necessary forms for staff to sign such as Pay Slips, Insurance Cards, Asset Received, etc.
• Prepare New Starter Request Form to submit to International IT Helpdesk.
• Supervise office maid.
• Assist Country Director as required such as Travel Form, claim on ERF, etc.

Procurement

• Process Purchase Requisition Form (PRF) and payment request for HR unit.
• Prepare Supplier Information Sheet (SIS), find suppliers to make comparison for procurement process.
• Prepare Expense Report Form (ERF) to reimburse for HR unit and International staff based in Thailand.
• Prepare Advance Form for advance money of each events.
• Prepare Missing Receipt Affidavit Form for the missing receipt reimbursement.

Skills and Experience

Essential

• Significant experience in general HR and Admin area.
• Efficient HR administration.
• Good command of English.
• Ability to proficiently use Microsoft word, excel and power point.

Qualifications

• University degree in HR, Business Administration or related field.

Desirable

• Experience in design and delivery of innovative HR activities.
• Experience of working in non-profit organization.
• Embracing different styles of training techniques, including e-learning.
• Working knowledge and experience in providing visa and work permit for expat.

 

 

Contact : hr@worldanimalprotection.or.th

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เจ้าหน้าที่ประจำสำนักงาน / Officerทรัพยากรณ์มนุษย์ / Human resources