Human Resources and Administration Officer
: World Animal Protection
: Nonprofits / องค์กรไม่แสวงหาผลกำไร
: 1449
: 18 November 2021
1 December 2021
Human Resources and Administration Officer
Thailand
Permanent
Competitive Package
Closing date: Midnight Wednesday, 1st December 2021
Main Purpose of the role
Provides support for the whole HR & Admin function across recruitment, induction, remuneration, performance management, employment relations, HR policy and procedures, learning and development and office operations.
Accountabilities
- Cross team collaboration to support all functional.
- The role holder will comply with the organisation’s policies and procedures.
Duties and Responsibilities
Functional
Recruitment
- Assist in recruitment process; post vacancy announcement for local channels, interview arrangement, provide necessary information and document to candidates, ensure completion of documents.
On Boarding
- To arrange induction schedule by coordinating with concerned.
- To conduct induction to new staff as assign.
- To provide necessary equipment and workstation to new staff.
- To register Social Security for new staff.
Off Boarding
- To ensure on Exit Staff Form submitted and completed by staff.
L&D
- To assist on create, design and deliver L&D solutions to support the organisational change and assist to development outlined in the overall L&D strategy using a blend of methodologies including computer based, self-managed learning, class room and on job learning as appropriate.
- To provides necessary education and materials to managers and employees including workshops.
- To assist to create and contribute to L&D communications using a variety of tools and/or channel such as email, Intranet, activities board, newsletter etc.
Other
- Produce and submit relevant documents/ reports required by government.
- Perform any other ad-hoc HR duties & projects delegated from management.
Administrative
- Front desk duties; answering phone calls, manage mailbox,
- Perform general office administration duties i.e. stationery stock controls, mailing, contacting vendors, pantry stock control, pest control etc.
- Liaise with medical insurance providers in relation to scheme claims, and other benefits. Arrange annual medical checks.
- Explaining and providing information on employee benefits programs.
- To provide logistic support such as booking air ticket, hotel booking and transportation.
- Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories.
- To coordinate with visa agency for preparing the relevant documents for apply the visa and work permit.
- To assist HR and Admin Manager to coordinate with legal firm for preparing information, documentation and report for extending license.
- Keep and maintain proper filing system for HR records and documents.
- Provide assistance on translation of document from English to Thai and vice versa as required as necessary.
- Distribute incoming mail to staff
- Prepare meeting notes for Thailand Office Meeting.
- Prepare organogram for uploading to WAP SharePoint and submit to Ministry of Labour.
- Prepare official documents such as Letters, Power of Attorney, etc.
- Arrange with messenger service.
- Register finger scan for office staff.
- Coordinate with landlord for car parking card and record, and other issues.
- Prepare necessary forms for staff to sign such as Pay Slips, Insurance Cards, Asset Received, etc.
- Prepare New Starter Request Form to submit to International IT Helpdesk.
- Supervise office maid.
- Assist Country Director as required such as Travel Form, claim on ERF, etc.
Procurement
- Process Purchase Requisition Form (PRF) and payment request for HR unit.
- Prepare Supplier Information Sheet (SIS), find suppliers to make comparison for procurement process.
- Prepare Expense Report Form (ERF) to reimburse for HR unit and International staff based in Thailand.
- Prepare Advance Form for advance money of each events.
- Prepare Missing Receipt Affidavit Form for the missing receipt reimbursement.
Skills and Experience
Essential
- Significant experience in general HR and Admin area.
- Efficient HR administration.
- Good command of English.
- Ability to proficiently use Microsoft word, excel and power point.
Qualifications
- University degree in HR, Business Administration or related field.
Desirable
- Experience in design and delivery of innovative HR activities.
- Experience of working in non-profit organization.
- Embracing different styles of training techniques, including e-learning.
- Working knowledge and experience in providing visa and work permit for expat.
Contact : hr@worldanimalprotection.or.th
เจ้าหน้าที่ประจำสำนักงาน / Officerทรัพยากรณ์มนุษย์ / Human resources
