Administrative & Finance Assistant
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: CMB Foundation
: Nonprofits / องค์กรไม่แสวงหาผลกำไร
: 986
: 27 October 2023
30 November 2023
Position: Administrative & Finance Assistant
Organization: CMB Foundation, Bangkok Office
Location: Bangkok, Thailand
Type: Full-Time
Application Deadline: November 30, 2023
Background
Launched in 2016, the Equity Initiative (EI) Fellowship is a program of CMB Foundation, based in Bangkok, Thailand. This unique program aims to nurture and develop a new generation of health equity leaders in Southeast Asia. Visit our website at www.equityinitiative.org to learn more about our commitment and recent actions taken toward building and nurturing a diverse equity community.
Main tasks and responsibilities of the Administrative / Finance Assistamnt include the following:
Accounting and finance
- Review all the bills and prepare payment voucher and ensure that adequate supporting documents are attached to the voucher.
- Process all transactions, wire transfer payments, payments for taxes, social security, provident fund, rent and other expenses are made on time.
- Obtain payment voucher approval from authorized signatories before making any kind of payment.
- Record the transactions in QuickBooks with proper account codes.
- Prepare monthly report of expenditure and submit organization finance documents to the accountant.
- Perform a regular backup of all accounting related data, including QuickBooks.
- Support the Office Manager in preparing the annual audit.
- Review staff reimbursements and prepare necessary payment vouchers.
- Keep and organize invoices, bills, payment receipts.
- Calculate withholding tax and issue withholding tax certificate to supplier.
- Preparing the payroll including taxes, social security and other statutory deductions, and ensuring salary, and other benefits are paid.
- Prepare monthly salary slip.
Administrative
- Assist in the process of recruitment of staff, onboarding of new hire, staff resign.
- Apply for work permits and visas Support visa and work permit application process for international staff and their dependencies.
- Keep staff employment documentation (contracts, visa/work permits as applicable, leave record, staff benefit record).
- Maintain office equipment and facilities in good working condition.
- Assist the purchase and monitoring of office supplies (e.g. collecting quotes).
- Arrange for stocks (e.g. stationery and office supplies) to be replenished and equipment (e.g. computers, laptops) to be repaired where necessary.
- Assist in the process of renew the office registration by preparing and submitting documents required by MOL.
Travel and meetings
- Manage or assist in meetings preparation and organization with tasks ranging from helping prepare agenda, inviting participants, selecting meeting venue, coordinating travel bookings and food preparation.
- Assist with travel, accommodation and logistical arrangements for staff and fellows (e.g. arranging hotel bookings, tickets, transportation, etc.)
Documentation
- Maintain documents of the organization and its projects, in a highly-organized manner.
- Assist in preparation and filing of organization documents.
- Maintain inventory and documentation of the organization equipment.
Other
- Work on other administrative, organizational, and logistic tasks, as directed by the Office Manager.
Qualifications:
- High school diploma; additional qualifications in Accounting/Office Administration are a plus or bachelor’s degree in Accounting, business administration or business management is advantageous.
- High school graduation with experience in a finance function
- 1-3 years of work experience as an Accountant, Administrative Officer, Administrator, finance, and/or related fields.
- Fluent written and verbal communication skills (English & Thai).
- Proficient in working with Microsoft Office (MS Excel, Word, Outlook).
- Excellent administrative and organizational management skills and the ability to work in a changing environment.
- Experience working with intergovernmental agencies, or NGOs in multi-country projects is an advantage.
- Experience for using QuickBooks or similar software is an advantage.
- Thai Nationality
Competencies and Attributes:
- Excellent organizational and planning skills with a problem-solving attitude.
- Knowledge of budget preparation, basic accounting practices, grants management.
- Quick learner, problem solver, highly motivated, having a growth mindset and honest.
- Excellent project and deadline management skills.
- Ability to multitask.
- Attention to detail.
- Able to work independently and as part of a team.
- Able to handle ambiguity and maintain a flexible and positive approach.
We offer a competitive compensation and benefits package that includes medical, dental, and other health and welfare benefits. We are looking to fill the position as soon as possible, so don’t wait to apply!
To apply, please submit a cover letter and resume, along with a professional headshot, current salary and expected salary to admin@equityinitiative.org. Your application should also include at least two references (a supervisory reference and a professional reference)
Contact : admin@equityinitiative.org
บัญชี / Accountantการเงิน / Financierผู้ประสานงาน / Coordinatorเจ้าหน้าที่ประจำสำนักงาน / Officerธุระการ / Administrative
