: UNHCR
: Nonprofits / องค์กรไม่แสวงหาผลกำไร
: 1178
: 22 April 2021
28 April 2021
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INTERNAL / EXTERNAL VACANCY ANNOUNCEMENT
Vacancy Notice No. 11/2021
Title of Post |
Administrative Assistant |
Category/grade |
LICA4 |
Location |
Mae Hong Son, Thailand |
Type of contract |
Local Individual Contractor Agreement (UNOPS) |
Effective date of assignment |
As soon as possible |
Date of Issue |
22 April 2021 |
Contract Duration |
3 months |
Closing Date |
28 April 2021 |
The Administrative Assistant will provide administrative assistance to the immediate supervisor and/or Head of the Office, and/or to the Unit as a whole to ensure that routine services and activities within the administrative domain are properly implemented. As per specific instructions, the incumbent may require liaising with other internal or external entities, to ensure effective delivery of services and achievement of objectives. The assignments are mostly standard tasks including limited interpretation of subject matter and information exchange between staff in the office, at the duty station and external officials of other institutions to ensure mutual understanding. The incumbent’s workload and the assignments will remain under constant guidance and direction of the supervisor.
The Administrative Assistant is a position within an office/Division/Bureau that requires basic knowledge of administrative rules, procedures as well as operational standards of a UNHCR office. The nature of certain administrative/personnel functions require discretion and confidentiality.
All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity.
Within delegated authority, the Administrative Assistant will be responsible for the following duties: (These duties are generic and may not be carried out by all Administrative Assistant: please refer to the organizational context).
Education & Professional Work Experience
Years of Experience / Degree Level
1 year relevant experience with High School Diploma; or Bachelor or equivalent or higher
Functional Skills
IT-Computer Literacy (Required)
UN-UN/UNHCR Administrative Rules, Regulations and Procedures (Preferred)
UN-UN/UNHCR Financial Rules and Regulations and Procedures (Preferred)
IT-PeopleSoft Applications (Preferred)
Language Requirements
For General Service jobs: Fluency in English and Thai
Core Competencies:
Accountability
Communication
Organizational Awareness
Teamwork & Collaboration
Commitment to Continuous Learning
Client & Result Orientation
Managerial Competencies:
Not applicable.
Cross-Functional Competencies:
Analytical Thinking
Planning and Organizing
Please submit your Motivation Letter, duly signed P.11 form, Curriculum Vitae and a copy of official ID card/national passport clearly stating the position title, vacancy notice number and your Last Name in the subject line to: THABAHR@unhcr.org by the closing date.
Applications will not be acknowledged. Only the successful candidate will be notified of the outcome of the selection process.
https://www.unhcr.or.th/sites/default/files/u11/P11SUP_UNHCR.docm
No late applications will be accepted. Only shortlisted candidates will be contacted. Shortlisted candidates may be required to sit for a written test and/or oral interview. UNHCR does not charge a fee at any stage of the recruitment process (application, interview, processing or any other fees).
UNHCR strongly encourages qualified female applicants for this position. UNHCR seeks to ensure that male and female employees are given equal career opportunities. UNHCR is committed to achieving workforce diversity in terms of gender, nationality and culture. All applications will be treated with the strictest confidentiality.
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