: มูลนิธิรักษ์ไทย : CARE Thailand
: Nonprofits / องค์กรไม่แสวงหาผลกำไร
: 1131
: 9 July 2020
20 July 2020
Contracting Authority: Raks Thai Foundation
Terms of Reference (TOR) for
Situation Analysis and Need Assessment for Digital Transformation Strategy for Raks Thai Foundation
Under the Program Title
Stop TB and AIDS through RTTR 2018-2020 (“STAR-2”)
Funded by
The Global Fund to fight AIDS Tuberculosis and Malaria
Requisition number |
PG # 90/2563 |
Issued dated |
25 June, 2020 |
Purpose |
The purpose of this Terms of Reference (“ToR”) is to hire a national consultant/ institution to conduct an in-depth systems study and needs assessment for digital transformation for Raks Thai Foundation. It aims to raise the level of data management and use for strategic as well as day-to-day decision making, collecting and producing knowledge and learning, minimize overall logistic and administration processes, numerous paper-based documentations including improve staff efficiency. At senior level, it aims to display data visualization of implementation and financial performances for monitoring project. THIS TOR IS FOR PHASE 1, ASSESSMENT OF CURRENT PROCESSES AND USE OF IT FOR INFORMATION MANAGEMENT, AND TO PROPOSE FULL SYSTEM FOR NEW MANAGEMENT PLATFORM. |
Program Title |
Stop TB and AIDS through RTTR 2018-2020 (“STAR-2”) |
Funding Source |
The Global Fund to Fight AIDS, Tuberculosis and Malaria |
Require for competitive bidding |
Yes |
Contents in the TOR |
|
1. Purpose |
7. Deliverables |
2. Background |
8. Payment and Consultant Fees |
3. Objectives of the TOR |
9. Rights and Properties |
4. Expectation |
10. Qualifications and Required Documents |
5. Scope of Work |
11. Key Contacts |
6. Duration and Duty Station |
|
1. PURPOSE
The purpose of this Terms of Reference (“ToR”) is to hire a national consultant/ institution to conduct an in-depth systems study and needs assessment for digital transformation for Raks Thai Foundation. It aims to raise the level of data management and use for strategic as well as day-to-day decision making, collecting and producing knowledge and learning, minimize overall logistic and administration processes, numerous paper-based documentations including improve staff efficiency. At senior level, it aims to display data visualization of implementation and financial performances for monitoring project.
THIS TOR IS FOR PHASE 1, ASSESSMENT OF CURRENT PROCESSES AND USE OF IT FOR INFORMATION MANAGEMENT, AND TO PROPOSE FULL SYSTEM FOR NEW MANAGEMENT PLATFORM.
2. BACKGROUND
Raks Thai, a member of CARE International, has been working in Thailand since 1979 in the area of emergency relief, community natural resources management, micro enterprise promotion, education, health and HIV/AIDS prevention and care for affected families.
Raks Thai, as Principal Recipient of the Global Fund to Fight AIDS, Tuberculosis and Malaria for STAR-2 (2018-2020), implements activities targeting several key affected populations, and builds on the success of the previous STAR-1 (2015-2017) phase. The program focuses on an acceleration to end AIDS and TB in Thailand by harnessing public-sector and civil-society partnerships to improve early and sustained access to diagnosis and treatment among people who inject drugs (“PWID”), migrant workers (“MW”), men who have sex with men (“MSM”), and transgender (“TG”). Intervention strategies emphasize prevention and transmission of HIV (PWID, MSM, TG, and MW), HCV (PWID), and TB (MW) by sustaining intensive behavior change activities, appropriate use of prophylaxis and strategic use of anti-retroviral drugs. The emphasis includes ensuring early and accurate diagnosis of HIV, HCV and TB diseases by improving diagnostic capability, and reducing turn-around time by using rapid HIV testing.
Raks Thai Foundation was founded in 1997 as a transition from the CARE International country office to become a local non-profit organization with a Thai name. The organization later became the 12th member of CARE International and the first member from a developing country. Raks Thai Foundation successfully became the Principal Recipient (PR) of the Global Fund (PHAMIT) in 2003 with its proposal to support migrant workers and their families on HIV prevention and refer for treatment. Since then Raks Thai has continued to a PR up to now and funding from the GF for programs on HIV, TB and malaria equals to about 70-80 percent of the organization’s funding.
The size and programmatic/financial reporting of the GF supported programs require massive tracking of program, organizational, and financial data, and also calls for effective monitoring and utilization of data for program monitoring and improvements. This is further detailed by Sub-recipient that differ by by disease and key population and also the specifics of interventions, and organization set up and staffing.
It has been observed that reporting on a timely basis, providing timely information to explain expenditures against budget, handling the large range of positions and logistics has often resulted in delays in reporting and also inter-department and inter organizational conflicts.
3. OBJECTIVE OF THE TOR
The purpose of this consultancy is to identify digital transformation strategy for Raks Thai Foundation, that will result in efficient use of data for management and learning, producing timely program/financial reports, tracking performances of programs and staff members, and to manual minimize processes, repetition and paper-based documentations including improve staff efficiency.
With regard of limited timeframe and budget availability, the objective of this assignment is to focus only the activity of conducting assessment to achieve overall expectations listed below:
Further activities with no funding commitment
4. EXPECTATIONS
The expectations of these ToR are:
5. SCOPE OF WORK
The major systems that should be reviewed:
Steps
6. DURATION & DUTY STATION
Duration
The period expected for methodology and analysis framework design, data collection (including travel), data analysis and report is between 1st August to 25th December, 2020.
Activity |
Location |
Time Period |
Develop methodology including tools, analysis framework and data collection plan with Raks Thai staff |
Bangkok |
August 2020 |
Desk review on Raks Thai’s system with Raks Thai Senior and department staff and information users. |
Bangkok |
September to 25th December 2020 |
Data collection with Raks Thai’s staff |
Bangkok and selected field trips to Samtsakorn, Chiang Mai, Ubonratchani. |
|
Analysis and synthesis of problems/ barriers and suggest for possible solutions in short, medium- and long-term action plan |
Home |
|
Present an overview of findings and recommendations to Raks Thai and implementing partners at stakeholder meeting |
Bangkok |
All materials associated with this consultancy process should be submitted along with the final report.
7. DELIVERABLES
Deliverables expected for this TOR align with the scope of work, above, and detailed again below:
Deliverable |
Description |
Due Date |
1 |
Full methodology including analysis framework and data collection plan, agreed by Raks Thai Foundation |
15th August 2020 |
2 |
Data collection with Raks Thai staff |
15th September 2020 |
3 |
Preliminary findings and action plan in Thai and English |
25th November 2020 |
4 |
Presentation of findings in Bangkok in Thai and English. |
First week of December 2020 |
5 |
Final report in Thai and English |
20th December 2020 |
8. PAYMENT AND CONSULTANT FEES
Consultant Fees
The total lump sum amount proposed for this ToR is between 1,000,000 to 2,000,000 Thai Baht for the selected Consultant.
Transportation cost is included in the ToR
Instalment |
Conditions |
1st instalment, corresponds 30% of the agreed amount |
|
2nd instalment, corresponds to 30% of the agreed amount |
|
3rd instalment, corresponds to 40% of the agreed amount |
|
Remarks: Instalment payment is subject to satisfactory receipt of the deliverables within the STAR-2 program timeframe and pending review of the deliverables by Raks Thai Director, the Director and designated staff of the Program Quality Department, Raks Thai Foundation. Each payment will be made in Thai Baht to the bank account designated by the Consultant.
9. RIGHTS AND PROPERTIES
Raks Thai Foundation own the data, rights and property for all products under these Terms of Reference. Dissemination of products and services owned by Raks Thai Foundation are subjected to a written permission from an authorized person of Raks Thai Foundation. The sharing or distribution of products or any other contents or documents produced under these ToR without permission from Raks Thai is not allowed.
Raks Thai will not be responsible for any harms or claims, liabilities, suits, actions (including charges, disbursements and reasonable fees of counsel), proceedings, damages, expenses and obligations of any kind that be incurred by the Consultant or asserted against the Consultant, its officers and employees, by or on behalf of any person on account of, based or resulting from, arising out of (or which may be claimed to arise out of) the willful acts or omission of the Consultant and its agents, employees, research sites, assignees, transferees, delegates or successors, for which the Consultant retains responsibility.
10. QUALIFICATIONS AND REQUIRED DOCUMENTS
Technical requirement:
A Consultant must have skills and able to demonstrate evidence of experience in:
Required documents: