Administrative Assistant
: The International Organization for Migration (IOM)
: Nonprofits / องค์กรไม่แสวงหาผลกำไร
: 3180
: 27 March 2023
14 April 2023
Open to Internal and External Candidates
Position Title : Administrative Assistant
Duty Station : Bangkok, Thailand
Classification : General Service (G4, THB 61,967.50 per month)
Type of Appointment : One Year Fixed-Term Contract
Initial 12 months with possibility of extension
Desired Start Date : As soon as possible
Closing Date : April 14, 2023
Reference Code : VN030/2023
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
1.ORGANIZATIONAL CONTEXT AND SCOPE:
Under the direct supervision of the IOM Regional Support Office — The Bali Process Back Office Manager and the RSO Co-Managers, and the overall supervision of the Chief of Mission in Bangkok, the successful candidate will support the implementation of the project "Administration of the Regional Support Office (RSO) of the Bali Process.
2.RESPONSIBILITIES AND ACCOUNTABILITIES:
The successful candidate will have the following duties and responsibilities:
- Provide support to the program teams in implementation of project activities.
- Support the RSO Co-Managers with administrative functions as requested on a daily basis.
- Provide procurement, logistic and administrative support to the project in close coordination with RSO Back Office team, IOM Thailand's Resources Management Units (Finance, Supply Chain, Human Resources and Information Technology Units, ensuring full compliance with the policies, rules and procedures of IOM.
- Assist in organizing trainings and seminars as required, including providing on-the-ground support if requested.
- Provide informal translations of documents and, if necessary, oral interpretation.
- Assist with the requisition of office supplies and equipment.
- Assist with/guide on logistics and administrative formalities related to travel arrangements for the RSO team.
- Draft or prepare project related correspondence with respect to procurement, logistics and administration.
- Assume overall responsibility for administrative matters of a more general nature, such as registry and maintenance of all RSO Back Office files and records.
- Take pertinent logistical arrangements for the prompt and effective implementation of the project activities.
- Coordinate and arrange external and internal meetings.
- Arrange travel itineraries and process the travel requests and assist with obtaining security clearances.
- Perform any other duties as may be assigned.
3.QUALIFICATIONS AND EXPERIENCE
EDUCATION
- University degree in administration, international relations or a related field from an accredited academic institution with at least two years of relevant work experience
EXPERIENCE
- Experience in migration or humanitarian issues with non‐governmental organizations, international governmental organizations or government institutions.
SKILLS
- Strong organizational and time management skills
- Ability to work in a multi-cultural environment and respect diversity
- Sound knowledge of programme implementation and familiarity with financial and business administration
- Teamwork oriented but with a capacity to work independently
- Excellent writing and communication skills
- Computer literate
4.LANGUAGES
- Fluency in English and Thai (oral and written) is required.
5.DESIRABLE COMPETENCIES:
The incumbent is expected to demonstrate the following values and competencies:
Values
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: demonstrates willingness to take a stand on issues of importance.
- Empathy: shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators level 1
- Teamwork: Establishes strong relationships with colleagues and partners; relates well to people at all levels.
- Delivering results: Manages time and resources efficiently, monitoring progress and making adjustments as necessary.
- Managing and sharing knowledge: Shares knowledge and learning willingly, and proactively seeks to learn from the experiences of others.
- Accountability: Takes ownership of all responsibilities within own role and honours commitments to others and to the Organization.
- Communication: Encourages others to share their views, using active listening to demonstrate openness and to build understanding of different perspectives.
Other
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment and verification of residency, visa and authorizations by the concerned Government, where applicable.
Only candidates residing in either the country of the duty station or from a location in a neighboring country that is within commuting distance of the duty station will be considered. In all cases, a prerequisite for taking up the position is legal residency in the country of the duty station, or in the neighboring country located within commuting distance, and work permit, as applicable.
How to apply:
Interested candidates are invited to submit their applications to the IOM Bangkok Human Resources Unit at e-mail bkkrecruitment@iom.int by April 14, 2023 at the latest.
Kindly indicate the reference code VN030/2023 followed by your full name in the subject line.
Applications should include:
a) a cover letter, indicating the dates of availability;
b) a curriculum vitae;
c) a duly completed IOM Personal History Form which can be downloaded from https://thailand.iom.int/sites/g/files/tmzbdl1371/files/Vacancies/Form/iom-personal-history-form-270122.xls.
Only shortlisted candidates will be contacted.
Posting period: From 27.03.2023 to 14.04.2023
Contact : bkkrecruitment@iom.int
ผู้ประสานงาน / Coordinatorเจ้าหน้าที่ประจำสำนักงาน / Officerผู้ช่วย / Assistantเจ้าหน้าที่ภาคสนาม / Field officerธุระการ / Administrative
