ThaiNGO

Background on ACTED

Founded in 1993, ACTED is an independent international, private, non-partisan and non-profit organization that operates according to principles of strict neutrality, political and religious impartiality, and non- discrimination. Based in Paris, France, ACTED now operates in 38 countries worldwide, with 400 international and 5000 national staffs. ACTED has a 250 Million Euros budget for over 400 projects per year. As the second French NGO, ACTED has been committed to immediate humanitarian relief to support those in urgent need and protect people’s dignity, while co-creating longer term opportunities for sustainable growth and fulfilling people’s potential.

In Thailand, ACTED has been responding to the needs of refugees in camps by the Myanmar-Thai border since 2013. Specifically focusing on the two Northernmost camps (Ban Mae Surin and Ban Mai Nai Soi), near Mae Hong, ACTED provides livelihood support through integrated vocational training opportunities and a package to support access to income generation. In addition, ACTED intervenes in the Deep South of Thailand (Pattani, Narathiwat and Yala) since 2018; also providing vocational training and facilitating access to livelihood for vulnerable youth as a means to address youth unemployment in the South.

For more information, please visit our website at https://www.acted.org/en/countries/thailand/

ACTED is currently looking for 1 Thai national individual to fill the position of Admin, HR, Logistics & Finance Officer.

Job Purpose

Based in Pattani

Chain of Command & Working Relations:

Under the authority of: Admin & HR Manager

Line management: None

Internal relations: Project Manager and project team, Country Finance Manager, HR/Administration and Logistics Manager

External relations: Supplier

Duties and responsibilities:

Finance

• Take responsibility for the safe custody of petty cash and supporting documents;
• Make payment for all items and services which have been approved by the Finance Controller and Regional/Country Director
• Prepare and inspect daily petty cash disbursement documents and maintain a record of all related documents and necessary reimbursements - generate vouchers for all payments made and register them in Excel cashbook on daily basis;
• Prepare and keep accurate accounts and records of all bookkeeping records, assisting in the preparation and maintenance of journal entries, etc. for recording all income and expenditure;
• Ensure cash reconciliation between the cashbook and the safe;

• Ensure the clearance of all advances at the end of each week;
• Maintain accurate filing.

HR and Administration

• Prepare all administrative documents such as letters, internal notes, regulation etc;
• Prepare, check and control staff presence and leave follow-up;
• Arrange travel and accommodation, incl. providing travel advice to visitors;
• Assist with the preparation of meeting agendas, presentations, project filing, photocopying, etc.;
• Coordinate arrangements for meetings, visits, workshops and conferences;
• Serve as the focal point for handling relationship with the office landlord;
• Translate letters into Thai upon needs or requests.

Logistics

• Procure supplies and services for the Pattani field office in case these supplies and services cannot be procured locally;
• Prepare logistics TITANIC for the field office and send to Bangkok;
• Manage the in-office stock of stationary and office supplies;
• Prepare order forms and purchase orders when required;
• Sort incoming supplier quotations, invoices and payment requests;
• Coordinate for courier services to send and receive documents;

Transparency and Accountability

• Receive any call or line message from ACTED’s Feedback and Response Mechanism and record them into database;
• Refer feedback to Monitoring & Evaluation focal point for treatment and response.

Other

• Adhere to HAP standards as set by ACTED;
• Any other task as assigned by the line manager

Required Skills

• Bachelor degree in business administration, finance, accounting or other relevant field; 
• At least 1 year work experience in finance and/or administration/HR with a NGO;
• Excellent knowledge of Excel, Word and Outlook;
• Solid diplomatic skills and ability to write official letters to local authorities;
• Good spoken and written English

Submission of application:

Applications shall be in English and include:

1. a resume of not more than 3 pages;
2. a cover letter expressing the motivation to work for this specific position;
3. contact details of at least 1 reference

They should be submitted to thitaporn.sareebutr@acted.org (Phone: +66 09 918-0279)  

The files attached to the e-mail should not exceed 2 MB. Applications should be submitted no later than 11 August 2020 (by 5:00 pm). Interviews will be conducted on a rolling basis. Only shortlisted candidates will be contacted.+