ThaiNGO

Please follow the check lists and submission guidelines, posted on the official website: https://th.usembassy.gov/
 

I. GENERAL INFORMATION
 

1. SOLICITATION NO.:  USAID 72048620R10037
 

2. ISSUANCE DATE: August 21, 2020
 

3. CLOSING DATE/TIME FOR RECEIPT OF OFFERS:  September 17, 2020/11:59 PM Bangkok, Thailand local time
 

4. POSITION TITLE: OPH Development Program Specialist (Budget)
 

5. MARKET VALUE:  THB 962,247 – 1,683,939  per annum equivalent to FSN-10
 

In accordance with AIDAR Appendix J and the Local Compensation Plan of USAID/RDMA. Final compensation will be negotiated within the listed market value. 
 

6. PERIOD OF PERFORMANCE:  Five (5) years initial contract.The services provided under this contract are expected to be of a continuing nature that will be executed by USAID through a series of sequential contracts, subject to continued need of the position and availability of funds.
 

7. PLACE OF PERFORMANCE:  USAID/RDMA, Bangkok, Thailand 
 

8. SECURITY LEVEL REQUIRED:  The successful candidate shall be required to obtain a Security Certification for Employment from Regional Security Office. 
 

9. STATEMENT OF DUTIES 
 

9.1. General Statement of Purpose of the Contract

The Development Program Specialist (Budget) serves as a member of the Office of Public Health (OPH), United States Agency for USAID/RDMA and leads a full range of financial management, budget formulation and development, and procurement tracking/planning management services critical to achieving the RDMA’s Regional Development Cooperation Strategy (RDCS). The incumbent will report to the Development Assistance Specialist (Program Support Leader) but may be called upon to provide analyses and recommendations to the OPH Director and Deputy Director regarding budget and procurement issues. The incumbent will work closely with other OPH staff, the Program Office (PRO), the Regional Office of Financial Management (ROFM), the Regional Office of Acquisition and Assistance (ROAA), the Regional Legal Office (RLO) and the Regional Executive Office (REXO) on matters pertaining to budget planning, financial management and procurement.
 

9.2   Statement of Duties to be Performed
 

A. Procurement Planning and Program Management: 40%

• Facilitates Acquisition and Assistance actions: Updates the acquisition and assistance (A&A) plan for the Mission quarterly financial meeting which includes monitoring the progress of each procurement action. The incumbent works closely with other support offices to facilitate the procurement process for all OPH actions.
• Assists the technical team members to complete supporting documentation for procurements, such as, pre-obligation checklist, forward funding analysis worksheet, forward funding memo, independent government cost estimate, activity checklist, amendment to initial environmental examination, risk-based assessment, and/or Human Capital Talent Management memo approving hiring and/or extension of U.S. Personal Service Contractor (USPSC) contracts.
• Leads OPH’s procurement process with the ROAA, maintains ongoing and productive communications among Agreement Contracting Officer’s (A/CORs), Activity Managers and ROAA.
• Develops and updates procurement plans covering goods and services, including all required documents according to the USAID’s policies, regulations, guidance and Automated Directives System (ADS), and a reasonable timetable to put instrument(s) in place on time. Prepares and tracks documents required to comply with activity design and pre-obligation requirements according to the ADS and Mission Orders. Prepares justification memorandum and waiver requests.
• Reviews and revises the Initial Government Cost Estimate (IGCE) for all new Personnel Service Contracts (PSCs) positions including PSCs’ contract extension. Guides the activity managers in the development of the IGCE.
• Inputs procurement and financial information to the automated procurement management system including the Global Acquisition and Assistance (Procurement Management) System (GLAAS).
• Prepares and/or coordinates procurement documentation, such as Modified Acquisition Assistance Request Documents (MAARDs), Purchasing Requests (PRs), Purchase Orders (POs), and other acquisition documents, and tracks the clearance process.
• Identifies program area and program elements to be assigned for each implementing mechanism to ensure all funds are tracked properly.
• Keeps informed and updated of any new procurement-related policies and procedures and advises OPH staff accordingly.
• Serves as an Activity Manger for the central consultant mechanism. Serves as an alternate COR for consultant purchase orders for portfolio reviews, project evaluations, and technical meetings. Assists with statement of work development for mission clearance; ensuring that all deliverables are complete as stated in the contract; submitting travel vouchers and contractors’ vouchers for payment against the obligation amount on the purchase order; providing accruals amount quarterly as part of monitoring its progress; proceeding with close-out process and finally deobligating any excess funds as part of the 1311 Review process required by the ROFM procedure. This requires monitoring the entire procurement process and budget utilization.
• Assists technical teams with annual operational plans and semiannual portfolio reviews. Supports the Regional Operational Plan for the President’s Emergency Plan for AIDS Relief (PEPFAR), and the Malaria Operation Plan for the President’s Malaria Initiative (PMI) and is responsible for entering operating plan data for submission, including budget planning and reprogramming requests. This entails closely coordinating with the team on existing and future activities and plans and keeping abreast of any changing conditions, requirements and/or guidance.
• Prepares and updates health program registration/proposals with the Thailand International Cooperation Agency (TICA) under the Ministry of Foreign Affairs by working closely with AORs/CORs, Implementing Partners (IPs), and the Mission Program Office (PRO).
• Ensures that participant training information is entered in TraiNET/Visa Compliance System by all required implementing partners by working closely with the PRO point of contact and implementing partners.
   

B. Budget Management Support: 50%

• Manages overall OPH travel budget for both operating expense (OE) and program funds. Develops a comprehensive travel budget; monitors expenditures; and manages the increase, decrease, and de-obligation of funds as needed. The travel budget includes Open Authorizations (OAs) and E2 travel request/approval system. Separately establishes, tracks Burma and Cambodia travel budgets (with relevant country OAs) for malaria technical staff and utilizes administrative cost-share with separate operating units’ accounts.
• Manages the OPH program budget to ensure effective and accurate program planning and monitoring with regards to financial resources. Provides regular budget/financial briefing documents to OPH management to inform proper decision-making.
• Plans and manages OPH program support budgets including budgets for Program Design and Learning (PD&L), and program administration and oversight (A&O), including analyzing the program administration budget trends.
• Works with the PRO to arrange timely allowance of program funds from Washington, and ensure funds are allowed to correct program elements; serves as the OPH representative in Mission program budget planning meetings. Monitors all obligations across all funding streams allowed to the Mission. Leads pipeline analysis process to ensure A/CORs are effectively managing program’s
  expenditures rates and achieving program objectives. Prepares such information for quarterly report review meetings and portfolio reviews.
• Serves as the focal point for PEPFAR financial reports to the Office of HIV/AIDS in Washington and for Administration & Oversight budgeting and execution specifically for the Global Health Security and Emerging Threats Division in Washington; both have additional and highly specific and complex financial reporting requirements.
• Advises OPH staff members on budget process and status, and on methods of budget planning in both the design and implementation phases of programs/activities. Guides and advises A/CORs and Activity Managers on quarterly project accruals report preparation. Prepares and/or review accruals calculation worksheet and gathers information required for accurate accruals report by coordinating with IPs, to the extent allowed, on a quarterly basis.
• Leads the development of financial analysis for the Operation Plan, Congressional Budget Justification and Mission Resource Request. Serves as the primary budget and finance lead for the PEPFAR operational planning and malaria operational planning processes, which includes support to other client missions as needed.
   

C. Embassy/Host Country Relations, Networking, Country Backstopping: 10%

• Establishes and maintains collaborative working relationships with administrative and project staff from other donors, multilateral institutions, international and nongovernmental organizations (NGOs) and client missions in support of the technical team functions and regional client services.
• Disseminates new Agency update rules and regulations (such as new pipelines calculation form) that are relevant to the success of the implementing partners’ activities.
   

The contractor is eligible or temporary duty (TDY) travel to the U.S., or to other Missions abroad, to participate in the "Foreign Service National" Fellowship Program, in accordance with USAID policy.
 

9.3.   Supervisory Relationship
The position reports to the Development Assistance Specialist (Program Support Leader) or his/her designee.
 

9.4.   Supervisory Controls
Full supervision of other USAID staff is not contemplated.
 

10. AREA OF CONSIDERATION: 
This position is open to Cooperating Country National (CCN). Thai citizen or other country citizen lawfully admitted for permanent Thai residence is eligible to apply. Please note that USAID is not able to sponsor candidates for a Thai residency permit.
 

11. PHYSICAL DEMANDS:  The work requested does not involve undue physical demands.
 

12. POINT OF CONTACT:  Benjamaporn/RDMA HR Assistant
 

II. MINIMUM QUALIFICATIONS REQUIRED FOR THIS POSITION 
 

1. Education: A Bachelor’s degree in Sciences, Social Sciences, Business Administration, Accounting, Economics, Arts and/or other related field.
 

2. Experience: A minimum of three years of professional experience working on budget and/or financial management tracking, program/project management, and/or procurement.
 

3. Language: Level IV – Fluent in speaking/reading/writing in Thai and English with a valid TOEIC score of 855 is required.
 

 III. EVALUATION AND SELECTION FACTORS 
 

Application Rating System

The application rating system factors are used to determine the competitive ranking of qualified applicants in comparison to other applicants. Applicants must demonstrate the rating factors outlined below within their application and/or resume, as they are evaluated strictly by the information provided. The rating factors are as follows:
 

1. Experience (25 points) 
Additional points will be given for experience with international development organizations, for experience beyond the minimum three years, for specialized experience in budgeting for development assistance projects and/or programs, and/or specialized experience in project management or project coordination for development assistance projects/programs.
 

2. Knowledge (25 points)

• Demonstrated understanding of how to plan, track and manage financial, budget, and procurement needs of a large operational unit.
• Demonstrated knowledge of the concepts, principles, techniques and practices of budgeting for development-related activities.
• Demonstrated understanding of functions such as filing, data and knowledge management is required.
• Demonstrated knowledge in the area of preparation/protocol of briefing materials and presentations is required.
   

3. Skills and Abilities (50 points)

• Demonstrated ability to understand and interpret complex documents, policy, legislation and/or regulations related to use of funds.
• Demonstrated ability to plan, track and manage all financial, budget and procurement
  needs of a large operational unit.
• Demonstrated excellent project management, analytical, organizational, time management skills and ability to meet deadlines and manage multiple priorities are required.
• Demonstrated ability to detail oriented and able to obtain, analyze and evaluate a variety of data.
• Demonstrated ability to effectively organize, prepare and present information in concise written and oral form is required.
• Demonstrated ability to communicate and establish and maintain effective work relationships with stakeholder at all levels (internal and external) is required.
• Demonstrated ability to use standard mathematics skills and able to effectively use spreadsheets or database functions.
• Demonstrated ability excellent computer skills to work with office software such as Microsoft Office applications, email, and Google Applications.
• Demonstrated self-motivation, ability to follow through and strong work ethics is required.
• Demonstrated ability and willing to travel domestically and internationally.
   

Total Application Rating: 100
Recruitment Test: 100
Interview Performance: 100
Total Possible Points: 300
 

SELECTION PROCESS:
 

To be considered for candidacy, applicants must address each criterion in their application as to how they meet the minimum qualifications required for the position mentioned in Section II, Item 1-2. If the application submitted fails to demonstrate eligibility, the application will be marked unqualified. It is the responsibility of the applicant to provide all pertinent information.
 

Applications will be initially screened and scored in accordance evaluation factors and points mentioned in Section III, item 1-3. Shortlisted candidates will be given a recruitment test. Applicants with passing marks from the recruitment test and with a valid TOEIC score mentioned in Section II, item 3 will be invited for an interview. Only shortlisted candidates for final interview will be notified of the selection result. The recruitment test and the interview will be structured around the evaluation factors mentioned above. The successful candidate will be selected based on a review of his/her qualifications, work experience, knowledge, skills and abilities; a written test; an interview; and the results of reference checks. References may be obtained independently from other sources in addition to the ones provided by an applicant.
 

USAID/RDMA reserves the right to select additional candidates if vacancies become available during future phases of the selection process.
 

IV. TO APPLY

Please follow the check lists and submission guidelines, posted on the official website: https://th.usembassy.gov/embassy-consulate/jobs/usaid-job-vacancies/ carefully and submit complete application package before the deadline.
 

  Failure to follow the instructions will invalidate your application.