ThaiNGO

Vacancy Notice

The ICRC Regional Delegation in Bangkok

seeks to fill the following position:

Premises Administrator Assistant

The Premises Administrator Assistant ensures proper ICRC premises administrative process.

Your main responsibilities:

• Responsible for premises and infrastructure including offices management.
• Tracks all Premises related expenses
• Responsible for all Premises related filings and statistics
• Assists the Premises unit in all administrative activities as requested
• Support the process of the official stay procedures for expats in the country

Administrative activities:

• Communicating with mobile staff related to Premises concerned with both residential and office matter. 
• Provide general administrative and clerical support including mailing and scanning.
• Maintain electronic and hard copy filing system.
• Prepare, translate and modify documents including correspondence, reports and invoices
• Provide information by answering questions and requests
• Track monthly expense report and processing the invoices relevant to Premises function
• General support to Premises Manager and Regional Finance and Administration Manager
• Announce the information from Premises to all staff
• Coordination for residence selection to meet the need of resident and in line with Housing Policy
• Interact with property agency in the favour of ICRC.
• Response messages of delegates for semi-routine. 

Maintenance and utilities:

• Daily checking and follows up maintenance requests from residences and offices
• Follows up the monthly bills relevant the premises function such as electricity, water supply, telephone and other utilities expenses.
• Coordinates with external contractors for work to be performed within ICRC premises
• Informs the residents of the action taken within their places.
• Establishes a list to follow up recurring maintenance duties (monthly pest control, quarterly AC cleaning, yearly fire extinguishers, batteries for fire alarms)
• Creates and updates a list of suppliers and contractors (electrician, plumbers, painters, daily workers) with contact numbers
• Organizes and follows up with the pest control and maintenance of office and residence.

Purchasing

• Prepare the request for purchasing for premises
• Coordinate/follow up the invoices and receipts for the premises department

Your profile

• Strongly motivated by humanitarian work, with capacity to engage, persuade and influence others
• University degree or technical diploma or equivalent
• At least One-year work experience in hospitality, property or other service provider field.
• Good command of written and spoken English and Thai
• Good computer skills including spreadsheets and Microsoft offices such as Words, Excel, Presentation, internet
• Excellent organizational and methodical skill.
•  

We offer

• Dynamic and challenging work environment in the humanitarian and international environment
• A competitive salary with benefits with initial one-year of employment contract
• Initial 1-year contract with possibility of renewable

Deadline for applications: 23 October 2020

Qualified applicants are requested to submit their comprehensive CV and letter of motivation in English, as well as salary expectations, following this format for the subject line: POSITION – First Name Surname by email only to: ban_recruitment_services@icrc.org

Starting date: 2 November 2020

Kindly note that only short-listed candidates will be invited for the interview