ThaiNGO

Contract: full time position

Position within the Organization: Reports to CDE field-coordinator in Thailand

Description of the organization:

La Chaîne de l’Espoir (CDE) is a French non-profit organization founded in 1994. It’s an independent and impartial international aid organization working in situations of poverty and exclusion, conflict and disaster. A key player in healthcare, CDE is committed to providing medical treatment and education to the children who need it the most, their families and communities.

Program in Thailand

CDE has been active in Thailand since 1994 to promote access to quality education for the most vulnerable children by cooperating with a network of 57 primary and secondary schools located in Buriram province. Since 2017, CDE’s mission in Thailand has included in its program strategy the development of a personalized support (educational, health and psycho-social support) to answer to the specific needs of vulnerable children. Socio-educational and school health related activities are also reinforced to contribute to the child development and overall well-being of children and to prevent drop out of schools.

CDE is also partnering and providing financial and technical support to a Thai Foundation named House of Hope which runs a foster home in Nang Rong district, Buriram province.

General description:

The Logistics & Procurement Officer implements and ensures the implementation of all CDE procedures applicable related to logistics and procurement. He/she is in charge of managing the procurement of goods and services and logistics aspects for CDE program and local branch in Thailand in compliance with CDE internal procedures and good procurement procedures. He / she works under the supervision of the Field Coordinator and coordinates directly with the relevant departments at Headquarters level in France.

Main RESPONSIBILITIES:

1. Logistics

• To organize, supervise and follow up the purchase of all the requested goods/services/works

• To optimize the purchase operations with suppliers, by setting up long term agreements.

• Systematically seek the best quality / price / delivery time ratio for LCDE program and local branch.

• Record and update the list/inventory of office equipment and other assets

• Control the stock of materials and office supplies

• Ensure the maintenance of the office building in order to ensure a sound working environment.

• Record the reception and mailing of documents, letters, postal parcel

• Manage office vehicles: record the use of office vehicles and maintenance, keep track of mileage, fuel consumption and log books.

• Support the operational organization of field trips and CDE programs/activities

• Prepare, collect and control donation certificates

• In charge of IT management, ensure regular back up of all computers, that all computers are fully operational and safe (free of external cyber attacks). That IT items are well stored and registered.

2. Procurement

• With the support of the Field Coordinator and Deputy Field Coordinator Administration & Finance, develop a procurement plan for CDE project and office and ensure a proper planning for all purchases and contract management

• Ensure a competitive and transparent process throughout the procurement cycle and undertake the purchase/rental of supplies, material, equipment, services and other items for the office and project in compliance with the rules and regulations of CDE procedures while seeking the required approval as per CDE authorization thresholds.

• Manage and record all procurement files (including requests for commitment of expenditures, requests for quotations, quotations, analytical grid with selection decision, purchase orders, contracts, delivery notes, certificates of donations…) as per CDE procedures and good procurement procedure

• Record and follow up on all procurement contracts for CDE project and office

• Develop and maintain a suppliers’ database

• Is responsible for maintaining a proper filing/archiving system for all procurement documents for LCDE office in Thailand

3. Security

• Ensure that appropriate security guidelines are communicated, adhered to, and regularly reviewed with the team.

• Contribute to update CDE’s security guidelines in Thailand

• Ensure timely and accurate security / incident reports are sent to the Headquarters.

4. Other

• Fully adhere to work ethics (fighting against corruption and fraud, promotion child protection, preventing and protection from sexual exploitation and abuse, etc.)

• Assist in terms of communication and translation

• Ensure confidentiality of data and information related to beneficiaries of the program

• Report any security, ethical or acceptance-related issues to his/her line manager

• Participate actively in team meetings or any other relevant internal and external meetings

• Perform any other additional duties upon instruction given by his/her line manager

TEAM RELATIONSHIP

The Logistics and Procurement Officer:

• Is under the direct supervision of the Field-coordinator in Thailand

• Handles external or internal communication to coordinate logistics and procurement aspects in line with CDE project deliverables

• Liaises with CDE HQs program coordinator, logistics and procurement manager, management control officer, administrative and finance department and HR department as required

• Provide support and guidance to the national team and partners in terms of logistics and procurement processes

PROFILE

National position

Professional Training:

Degree in Logistics, Business administration or equivalent diploma

Working experience:

• Minimum 2-3 years of experience in logistics, procurement or administration

• Working experience within NGO is a major asset

Specific Skills:

• Strong and proved adherence to work ethics and compliance with sound procurement rules

• Computer literacy: Microsoft Office, Excel

• Good reporting and writing skills

• Excellent interpersonal skills

• Efficiency and oriented to results

• Sense of team work in multicultural contexts

Languages (necessary) :

• Good command in English written/spoken is compulsory

Workplace:

• Nang Rong district, Buri Ram province.

HOW TO APPLY

Deadline for application: Applications will be reviewed and interviews set up on a rolling basis with the posting valid until 31/01/2021. Interested candidates are encouraged to submit their applications without delay. The recruitment will close early if the appropriate candidate is identified. Only short-listed candidates will be contacted.

Application process:

To apply for this position, please submit a CV in English and a cover letter with at least 3 references and your salary expectations to Mrs. Laong MANEETERM: (laong@chainedelespoir.org), cc to Ms.Sophie Tran (stran@chainedelespoir.org)

La Chaîne de l’Espoir encourages diversity in its workforce.