ThaiNGO

SENIOR OPERATIONS OFFICER

Job title: Senior Operations Officer

Location: Chiang Mai, Thailand

Contract period: One year with a possibility of renewal

Start: As soon as possible after the candidate’s selection

BACKGROUND

The spillover of infectious agents from animals to humans in recent decades has had a significant impact on the health of humans, animals, and our environment. To minimize the impact of future pandemic threats, the Southeast Asia One Health University Network (SEAOHUN) was established in 2011 to develop skillful and competent One Health (OH) workforce with support from the U.S. Agency for International Development and its One Health Workforce Next Generation project.

Since its establishment, SEAOHUN has expanded network membership from 10 universities in Indonesia, Malaysia, Thailand, and Vietnam to 92 universities in eight countries, including the four founding countries plus Cambodia, Lao PDR, Myanmar, and the Philippines. The expansion was made possible with the support of Korea International Cooperation Agency (KOICA), U.S. Department of State (DOS) through its Lower Mekong Initiative (LMI), and USAID. Our university members come from multiple disciplines connected to the health of humans, animals, and the environment.

Our educational programs promote and facilitate collaborative activities and projects among the countries with an emphasis on improving One Health workforce capacity with cross-sectoral competencies to effectively prevent, detect, and respond to all hazards and emerging threats. Examples of our educational initiatives include the development of One Health core and technical competencies, curriculum development and strengthening, introducing innovative teaching methodologies such as One Health problem-based learning cases, building research capacity to provide an evidence-base for One Health advocacy, One Health student clubs, and scholarship and fellowship programs to support long-term capacity development.

The SEAOHUN Secretariat based in Chiang Mai, Thailand, is the coordinating body for all of the country networks. The Secretariat manages subawards with the country networks, facilitates SEAOHUN Executive Board meetings and regional activities, fosters the establishment of One Health university networks in Southeast Asia, and partners with national, international and non-governmental organizations collaborating to build the next generation of One Health leaders. The Secretariat represents interests of its country networks at regional meetings/conferences/forums of Global Health Security Agenda (GHSA) Detect 1 and Detect 5 packages, ASEAN+3 Field Epidemiology Training Network (FETN), the Tripartite (FAO/OIE/WHO), among the others. SEAOHUN has partnered with Pfizer Thailand to address the growing threat of antimicrobial resistance (AMR) in Thailand, and with Chevron to strengthen One Health education in Southeast Asia.

For more information, you may visit https://www.seaohun.org/ and http://facebook.com/seaohun

Duties and Responsibilities

Under the overall supervision of the Operations Manager of SEAOHUN, the Senior Operations Officer will work as an integral part of the Secretariat’s operations to ensure the full compliance of funders’ rules and regulation and SEAOHUN policies concerning finance, administrative, procurement and human resources. S/he will undertake the following tasks:

• Ensure that the operations are in full compliance with SEAOHUN and donors’ policies and procedures and keep these policies and procedures up to date.

• Support the verification of the sub-awardee financial reports, certifications, and supporting documentation.

• Prepare the payment voucher and monitor office and project expenses, and reimbursement requests from SEAOHUN staff, sub-recipients, consultants, and contractors.

• Supervise Finance Officer and Administrative Officer to perform their tasks effectively and on time, including review monthly expense reports, purchase requests, and travel requests.

• Act as petty cash custodian and prepare a monthly petty cash report.

• Procure and liaison with external accounting firm to conduct financial statement audits annually.

• Act as human resources focal person, including a recruitment of staff, providing an orientation to new employees on the policies and procedures.

• Act as primary contact person for SEAOHUN Foundation’s registration and legal status with Thai government authorities.

• Perform other tasks as assigned by the Operations Manager and/or Executive Director.

Qualifications and requirements

• Bachelor’s degree from a recognized college or university with a major study in business administration, accounting, finance, or related field. Master’s degree is preferred.

• At least five years’ progressive work experience in financial management, administrative and office management.

• Experience working with government agencies, intergovernmental agencies, academic universities, or NGOs is required.

• Strong management skills with demonstrated experience in managing administrative projects with excellent organizational skills and attention to detail.

• Proven ability to concurrently handle and prioritize multiple tasks and projects.

• Proven communication skills, both in written and orally. This includes networking, negotiation, and diplomatic skills.

• Self-starting, ability to take initiatives and work with minimal supervision are required.

• Ability to work both independently and in a team in a multicultural environment is necessary. Experience working in Southeast Asian countries is preferred.

• Skills in Microsoft Office/Google and email applications and internet navigation are required.

• Skill in QuickBooks is an asset.

• Fluency in Thai and English is required.

HOW TO APPLY

Interested candidates are invited to send an application letter, a resume or curriculum vitae in PDF format, and state a current and expected salary to secretariat+recruitment@seaohun.org using the subject line “Apply for Senior Operations Officer”. Applications will be reviewed on a rolling basis until filled with the first round of reviews on 17 December 2021. The candidates are encouraged to apply as soon as possible. The salary for this position will depend on qualifications and experience and in line with projects funds.

SEAOHUN is an equal opportunity employer, and does not discriminate on the basis of race, color, sex, language, religion, ethnicity, disability, age, sexual orientation and gender identity. While we respect all applications, only the shortlisted candidates will be contacted.

SEAOHUN Secretariat