ThaiNGO

At RECOFTC, we believe in a future where people live equitably and
sustainably in and beside healthy, resilient forests. We take a long-term,
landscape-based and inclusive approach to supporting local communities
to secure their land and resource rights, stop deforestation, find
alternative livelihoods and foster gender equity. We are the only nonprofit organization of our kind in Asia and the Pacific. We have more than
30 years of experience working with people and forests, and have built
trusting relationships with partners at all levels. Our influence and
partnerships extend from multilateral institutions to governments, private
sector and local communities. Our innovations, knowledge and initiatives
enable countries to foster good forest governance, mitigate and adapt to
climate change, and achieve the Sustainable Development Goals of the
United Nations 2030 Agenda.

RECOFTC invites candidates to apply for the position of Executive
Secretary as part of the Executive Office team. The successful applicant
will be based in Bangkok, Thailand. The contract duration is for 24
months with a possibility of extension, subject to satisfactory performance
and funding availability. The position is for Thai nationals only.

Specific tasks and duties
The Executive Secretary will be a member of the Executive Office and
reports directly to the Executive Director. The Executive Secretary is
responsible for administrative and secretarial duties for the Executive
Office and for maintaining information, minutes and confidential data
under the executive office.

The Executive Secretary’s main duties are:
▪ Coordinate and organize the Executive Office’s meetings and
events, such as Board of Trustees meetings, Executive Committee
Meetings and other institutional events and document meeting
minutes
▪ Maintain regular contact and coordinate closely with Board of
Trustees members, donors, programme and project partners
regarding the governance body, meetings and minutes
▪ Manage processes for budget planning, monitoring, procurement for
the Executive Office
▪ Provide administrative and secretarial support such as taking
meeting minutes, composing letters and memos, responding to
correspondence on behalf of the Executive Director, and setting up
and maintaining archives, files and records, including confidential
files
▪ Provide administrative and logistic support to the Executive Director
or Acting Executive Director, Strategic Advisor, Grant Manager,
Business Development team members, Partnerships and Resource
Mobilization Officer, consultants and interns working on Executive
Office activities
▪ Support daily operations of the Executive Director’s office including
answering calls, taking and relaying messages to team members,
screening incoming mail and other correspondence, monitoring and
following up on internal and external correspondence
▪ Support the Grants Manager, and Partnerships and Resource
Mobilization Officer to monitor contracts with donors, partners, and
consultants and maintain the donor and partner contact database
▪ Assist the Executive Director and Deputy Executive Director,
business development team in collecting information for meetings,
reports, concept notes, proposals and presentations
▪ Assist the Executive Director and the Partnership and Resource
Mobilization Officer to explore opportunities for collaboration with
Thai government organizations, especially Kasetsart University,
Office of Higher Education Commission under the Ministry of Higher
Education, Science, Research and Innovation and potential donors
▪ Ensure that all commitments, including program and project
completion and audit reports on deadline
▪ Ensure that RECOFTC’s policies and procedures are strictly followed
▪ Maintain membership subscription lists
▪ Orient new Executive Office team members on administration,
procurement and travel policies
▪ Perform other tasks as assigned by the Executive Director

Qualifications and experience
The Executive Secretary will have the following qualifications and experience:

Essential
▪ Bachelor degree in business administration or related fields
▪ At least seven years of related experience
▪ Experience working with international non-profit organizations
▪ Excellent time management skills with an ability to meet deadlines
▪ Excellent organizational skills and attention to detail
▪ Good interpersonal skills with strong workplace ethics
▪ Good knowledge of written and spoken Thai and English
▪ Proficient use of software such as MS Office tools Excel, Word,
PowerPoint and Access
▪ Thai national

Desirable
▪ Experience in contracting and administering consultancy contracts
▪ Experience in project and program administration
▪ Experience in information management and knowledge
management
▪ Understanding of broad concepts of community forestry and natural
resource management

RECOFTC’s core values
At RECOFTC, our core values are the foundation of our culture and guide
all our work. In addition to job specific skills and experience, the applicant
should possess the following characteristics, attitudes and skills:
▪ Embrace innovation
▪ Adapt to and learn from challenges
▪ Collaborate with partners and stakeholders
▪ Nurture commitment, responsibility, and ownership
▪ Prioritize sustainability
▪ Cultivate participation, social inclusion, and gender equity

How to apply
Interested candidates are requested to submit a CV and a cover letter
indicating why they are suitable for this position along with salary
requirements and current contact details of three referees, including
recent supervisors to hr@recoftc.org. Please quote the position title in the
subject line of the email. Only short-listed candidates will be notified.
RECOFTC has a competitive compensation package. Offers are based on
salary history, relevant experience and qualifications of the selected
candidate. To learn more about RECOFTC, please visit our website www.recoftc.org.

Applicants shall not be discriminated against based on ethnicity, religion,
age, nationality, physical disability, sexual orientation, gender identity,
colour, marital status, medical condition, or any other classification
protected by RECOFTC’s values and code of conduct. Reasonable
accommodation may be made so that qualified disabled applicants can
partake in the application process. Women are strongly encouraged to
apply. Please inform RECOFTC’s Human Resources in writing of any
special needs at the time of application.

RECOFTC is an equal opportunity employer and the successful candidate
will be selected based on merit.
RECOFTC retains the right to offer this position at a job grade relevant to
the qualifications and experience of the selected candidate.