ThaiNGO

Job Title:                            Program Officer – Asia

Preferred Location:             TBD

Classification:                    Term

Department:                       Asia

Funding:                             Direct

Exemption Status:              Exempt

Supervisor:                         Programs Manager Asia

GENERAL FUNCTION

Under the supervision of the Programs Manager Asia, the Program Officer provides strategic support for regional projects in Asia on variety of department tasks, including project management, donor reporting, proposal development and communications. This includes responsibilities for liaising with and monitoring partners working in the field of journalism and community mobilization, handling administrative and logistical tasks, support other programmatic activities, business development and additional responsibilities as needed by the Internews team. Regular trips in the Asia region will be required.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned:

• Lead the oversight and implementation of project activities including monitoring work plans and activity schedules, and support communications with partners and funders.
• Lead donor and internal reporting efforts.
• Manage requests for information from other departments within Internews and from external partners.
• Carrying out programmatic, administrative, logistical and book-keeping duties including:
• Work with Grants & Contracts and other staff to administer small grants and stipends
• Work with Human Resources and Finance Manager to administer Personal Service Contracts
• Coordinate travel logistics and arrangements, assist with visa applications, and arrange accommodations for meetings and events
• Maintain project documents and files including financial tracking and progress towards project deliverables
• Provide project field staff with support in areas such as research, correspondence, contract and procurement as requested
• Manage, review, submit and monitor payment requests
• Assist in preparation of proposals/reports/budgets; write, edit, proof, revise and assemble finished materials and maintain calendar of due dates.
• Format and publish content on Internews’ website as well as social media channels and newsletters.
• Assist with assessments, surveys, events and other project deliverables as needed.
• Represent Internews at conferences and events when needed, with funders and with policy experts
• Carry out research in support of ongoing projects and new initiatives.
• Fulfill other tasks as assigned by the Programs Manager Asia.
• Understanding of and demonstrated commitment to upholding Internews’ Core Values;
• Other duties may be assigned, as needed.

QUALIFICATIONS

• Minimum 4 years programmatic experience in relevant non-profit organizations – experience in a non-profit media development organization a significant plus
• Financial and administrative experience, including project deliverables and timelines, deadlines, budget analysis and preparation
• Relevant university degree required.
• Excellent English communication skills: speaking, writing, and listening; Fluency in an additional Asia regional language a significant plus
• Experience living or working in the Asia Pacific region essential; Willingness to travel within the Asia Pacific region
• Excellent organizational skills and attention to detail
• Proven ability to set priorities, meet tight deadlines, manage multiple assignments and time effectively
• Grant proposal writing experience, and proven text-editing proficiency
• Demonstrated interpersonal skills including diplomacy, tact, and the ability to negotiate
• Proven analytical and problem-solving ability
• Proven ability to work both independently and as an effective team member
• Proven ability to prioritize and handle multiple on-going assignments
• Proficient in MS Office

PHYSICAL DEMANDS and WORK ENVIRONMENT

The physical demands and work environment described here are representative of those that must be met or may be encountered by an employee performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Specific vision abilities required by this job include close vision for use of computer terminal and reading printed and electronic materials. The noise level in the work environment is usually moderate. While performing the duties of this job, the employee is occasionally exposed to fumes or airborne particles, outdoor weather conditions, extreme cold and heat and regularly exposed to the risk of radiation from regular exposure to computer VDTs. Many cities where the duties of this job are performed have less than adequate heating and/or electric facilities, lack hot water, heat, and gas.

Work hours are moderately flexible, but generally Monday through Friday between 12 PM to 9 PM MST.

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The above noted job description is not intended to describe, in detail, the multitude of tasks that may be assigned but rather to give the associate a general sense of the responsibilities and expectations of his/her position. As the nature of business demands change so, too, may the essential functions of this position